Prepare the source
Choose one task a new colleague needs to perform. Use a demo account with the same permissions they will have. Record the starting state, steps and how to recognize successful completion.
Explain terms that are familiar to your team but may be new to the reader.
Try this prompt
Open or attach the recording in Ask AI, then adapt this example to your task:
Create an onboarding guide from this demonstration. Include prerequisites, steps and the expected result. Define terms explained in the recording and mark missing explanations for review.
Check the result
Have a colleague test the guide without relying on your memory of the task. Check access requirements and any step that depends on a different environment.
Share the reviewed document with the recording. Assign a maintenance owner in your documentation process so new staff do not follow a stale interface.