What it does
You hit record on a Zoom or Google Meet call, and by the time the meeting ends, written notes are already waiting in your dashboard: decisions made, action items assigned, who said what. No bot joins the call uninvited. The recording happens locally in your browser or off an uploaded file, then notes generate from the audio.
If you’d rather not record live, paste a YouTube or Vimeo URL of a webinar, or drop in an MP4, MOV, or AVI file up to 2GB. Same output either way. no signup. Notes export as PDF, Word, plain text, or Markdown. Paste straight into Notion, Slack, or your CRM.
What lands in the notes after a meeting:
- Action items with the person they were assigned to
- Decisions, broken out from discussion
- Speaker-labeled sections (up to 10 attendees)
- Clickable timestamps so you can jump to the moment a quote was said
- 99 languages, auto-detected for international calls
Word error rate runs about 2-3% on clean audio and 8-12% on noisy, multi-speaker calls (full benchmarks). A 60-minute sales call finishes processing in a few minutes. Recordings stay encrypted, never train models, and you control retention (SOC 2 Type II).
For a deeper read on live meeting capture, see best AI meeting notetakers or the Otter.ai alternatives guide. For broader video analysis, see AI video analyzer tools. Transcription accuracy keeps improving. See Mistral’s Voxtral Transcribe 2.
How it works
Three steps after the meeting ends:
- Record or upload: Capture a call in-browser (Zoom, Meet, Teams tab), drop in an MP4/MOV/AVI up to 2GB, or paste a YouTube or Vimeo URL.
- Pick notes or transcript: Notes group what was said by topic with attendees labeled and action items pulled out. Transcript gives word-for-word with timestamps.
- Send the notes where work happens: Export to PDF, Word, Markdown, or copy straight into Slack, Notion, or HubSpot. Timestamps stay clickable.
Speaker identity carries across a two-hour discovery call, so notes from a five-person call don’t collapse into one block of text.
What the notes actually look like
Here’s a real note PDF generated by ScreenApp from a 38-minute podcast interview (“The Diary of a Founder: Episode 3 with JP from Factory AI”). The pipeline transcribed the audio, detected six topic sections, pulled four key frames at speaker changes, and rendered a 5-page document with section headings, body text, and inline screenshots. Scroll through it below, or download the sample (384 KB).
This is the same engine that processes meeting recordings. For a sales discovery call, expect speaker labels on every paragraph, action items grouped by owner, and clickable timestamps that link back to the source video.
How it compares to other AI note-takers
| Feature | ScreenApp | Otter.ai | Fireflies.ai | Fathom | Granola | tl;dv |
|---|---|---|---|---|---|---|
| Records without a bot joining | Yes | No | No | No | Yes | No |
| Real-time notes during call | Optional | Yes | Yes | Yes | Yes | Yes |
| Post-meeting notes from upload | Yes (2GB) | No | No | No | No | No |
| YouTube/Vimeo URL import | Yes | No | No | No | No | No |
| Action item extraction | Yes | Yes | Yes | Yes | Yes | Yes |
| Slack integration | Yes | Yes | Yes | Yes | Yes | Yes |
| Notion integration | Yes | Yes | Yes | No | Yes | Yes |
| HubSpot/CRM push | Yes | Yes | Yes | Yes | No | Yes |
| Speaker identification | Up to 10 | Yes | Yes | Yes | Yes | Yes |
| Language support | 99 | 3 | 69 | 28 | 20+ | 30+ |
| Free tier | 300 min/month | Limited | Unlimited (basic) | None | Limited | |
| Per-seat paid pricing | $19/month annual | $16.99/month | $18/month | $19/month annual | $18/month | $18/month |
Otter, Fireflies, Fathom, and tl;dv all put a bot in the call; Granola is local but Mac-only and can’t ingest uploaded video. ScreenApp is the option when you want notes from a call your team already recorded, a webinar you didn’t run, or a YouTube interview, with no bot joining anything. See the full Otter, Fireflies, and Fathom comparisons.
Who uses it
Sales teams capturing prospect calls. AEs running 8 discovery calls a week feed each recording in and get a structured summary they can paste into HubSpot or Salesforce: pain points, budget signals, next steps, who said the objection. The deal note gets written before the AE finishes their coffee.
Customer success on QBRs. A quarterly business review usually runs 60-90 minutes with five people talking. The CSM uploads the recording, gets a written record of every commitment made on both sides, and forwards it to the customer the same afternoon. See also the meeting summary tool.
Founders running 1:1s and board calls. Fifteen-minute weekly 1:1s pile up across a team of 20. Recording them and feeding them through later means the founder gets a paper trail of what each report committed to, without typing during the call.
Recruiters on candidate interviews. Five candidates, four interviewers, two rounds, and the notes get messy fast. An AI note-taker labels each interviewer’s questions and the candidate’s answers separately, so the hiring panel can compare apples to apples in the debrief.
Consultants on client calls. Billable hours go up when you stop spending an hour after every call writing it up. Drop the recording in, get the deliverable-ready summary, send it. See also the meeting recorder and automatic notetaker.
If your source is narrower than a generic team call, route to the right sibling: the audio notetaker for audio-only meetings and voice memos, the YouTube AI notetaker for notes directly from YouTube videos, the Twitch AI notetaker for Twitch stream replays, the lecture AI notetaker for academic lectures with citations, and the Jitsi AI notetaker for calls held on Jitsi.
Security and compliance
ScreenApp is built for teams that have to clear an IT security review before they can buy. The defaults are conservative (short retention on recordings, no model training on customer data, single sign-on available without a custom contract) and the documentation buyers usually ask for is in our public Trust Center.
Live security posture at trust.inc/screenapp:
- Framework: SOC 2 Type 2, audited annually.
- Policies: 22 internal policies governing how we operate and protect customer data, including:
- Information Security Program
- Access Control Policy
- Data Classification & Handling
- Information Classification & Handling Policy
- Secure Development Policy
- Logging Policy
- Acceptable Use Policy
- Security Awareness & Training Policy
- Controls (sample): Acceptable Use, Access Rights, Architecture Diagram, Asset Inventory, Change Management, Configuration Management, Configuration & Patch Management, Credential Management. The full set is continuously monitored across our infrastructure.
- Encryption: TLS 1.3 in transit, AES-256 at rest.
- Data residency: US-East primary. EU region available on enterprise plans.
- GDPR: DPA available on request via the Trust Center.
- HIPAA: Business plan can sign a BAA. Not enabled by default; request it during onboarding.
- Single sign-on: SAML 2.0 and SCIM provisioning on the enterprise plan.
- Model training: We never train models on customer audio, transcripts, or summaries. Ever.
- Questionnaire: A pre-filled security questionnaire is available in the Trust Center for your procurement team.
Procurement and InfoSec teams can review the full live state, download the SOC 2 Type 2 report, and access the security questionnaire at our Trust Center. The Trust Center is powered by Comp AI and shows the active control state.
Reviewed by buyers from: healthcare, legal services, financial services, education, and public sector.
FAQ
Is it free?
Yes. 30 minutes of video per month. No signup. Free accounts get the full feature set: speaker labels, structured notes, timestamps, and exports.
Does it join my meetings like Otter or Fireflies?
No bot shows up on the call. You record the meeting yourself (either in-browser or with any tool you already use, like Zoom cloud recording, Loom, or screen capture) then drop it in. If you want a bot-based flow, Otter or Fireflies are better fits; if you don’t want a third party joining your calls, this is the path.
Can AI take notes from a meeting recording automatically?
Yes. Upload the recording or paste a URL. The AI transcribes, labels each attendee, pulls action items and decisions, and groups the rest by topic. A 60-minute call finishes in a few minutes.
Does it work for client and sales calls?
Yes, that’s the common use. Discovery calls, demos, QBRs, and onboarding sessions all produce a written summary with action items by attendee. For a comparison against meeting-specific tools, see best AI meeting notetakers.
How accurate is it?
Around 2-3% word error rate on clean recordings, rising to roughly 8-12% on noisy, multi-speaker calls. Speaker diarization handles multiple voices, accents, and technical vocabulary, and low-confidence sections get flagged. Full per-language and per-condition benchmarks are on the accuracy page.
Is it safe?
SOC 2 Type II compliant with end-to-end encryption. Recordings are never used to train models. You control retention and can auto-delete. For workplace compliance, see the AI Transcription Privacy & Compliance Guide.
What formats does it support?
MP4, MOV, AVI, WebM, and most common video formats up to 2GB. URLs from YouTube, Vimeo, Google Drive, and other platforms also work.
How long does it take?
a few minutes for a 60-minute video. Processing depends on audio quality more than length; clear recordings finish faster.
Does it work with YouTube?
Yes. Paste a public or unlisted YouTube URL. For private videos, download the file and upload it directly.
Does it identify different speakers?
Yes. It labels up to 10 distinct speakers automatically, useful for meetings, interviews, and panel discussions.
Can I export the notes?
PDF, Word, plain text, or Markdown. Copy-to-clipboard is also available. Timestamps stay clickable in every export that supports links.
What is an AI note taker?
Software that listens to a meeting or call and writes the notes for you. Instead of typing while you’re on the call, you hand it the recording (or let a live tool listen in) and get back action items by person, decisions, and a per-speaker summary with timestamps you can click to verify what was actually said.
