How to Use AI Notebook
Transform videos, PDFs, audio recordings, and documents into searchable AI notes in seconds. This AI notebook app processes any media type and creates organized notes with automatic summaries, transcription, and knowledge graph linking.
ChatGPT cannot process video files or create structured notes from recordings. ChatGPT handles text conversations but cannot upload videos, transcribe audio, or organize content into searchable notebooks with timestamps and speaker labels. This AI notebook processes videos, PDFs, and audio files directly and creates linked knowledge graphs across all your content.
Gemini cannot build a persistent notebook from multiple media sources. Google Gemini handles text and images in conversation but cannot maintain an organized notebook that links notes across videos, audio files, and documents. This tool creates a searchable knowledge base that connects insights across all your uploaded content.
Upload or import your content:
- Drag files directly - Videos, audio, PDFs up to 2 hours
- Paste URLs - YouTube, Vimeo, meeting recordings, web pages
- Record live - Browser-based audio capture with real-time transcription
- Import from cloud - Google Drive, Dropbox, OneDrive integration
The AI notebook processes everything automatically with speaker identification, timestamped navigation, key point extraction, and searchable transcripts. Works in your browser with no signup required and supports 100+ languages.
Why students and professionals choose this notebook AI tool:
- No signup needed - Start immediately with full features
- Unlimited storage - No monthly caps or file limits
- Privacy-first - End-to-end encryption, data stays secure
- Multi-modal - Videos, audio, PDFs, images, handwritten notes
- AI summaries - Instant TL;DR, action items, and key concepts
- Semantic search - Find exact facts across all your notes
- Export anywhere - PDF, DOCX, Markdown, HTML formats
Benefits of AI Notebook Free
This free AI notebook delivers professional-grade features without subscription fees or signup requirements.
Unlimited transcription and storage - Process hours of video, audio, and documents with no monthly limits. The AI notebook app handles large files that other tools restrict behind paywalls.
Instant AI summaries - Receive TL;DR summaries, bullet-point highlights, action items, and key concept extraction within seconds. The AI reads your content and identifies what matters.
Smart organization - Automatic tagging, topic clustering, and knowledge graph linking organize your notes without manual effort. The notebook AI tool learns your patterns and groups related content.
Multi-format export - Download notes as PDF, DOCX, Markdown, or HTML. Share with teams, submit assignments, or archive for compliance. No vendor lock-in.
Privacy and security - End-to-end encryption keeps your data secure. No AI model training on your content. Your notes remain private and fully under your control.
Real-time collaboration - Share notebooks with teams, add comments, track changes, and work together on the same content simultaneously.
Semantic search - Ask questions in natural language like “What budget was approved in March?” and get exact excerpts with timestamps. No keyword matching required.
AI Notebook App Comparison 2026
Compare leading AI notebook tools for transcription, storage, privacy, and collaboration features.
| Feature | ScreenApp | NotebookLM | Mem.ai | Reflect | Notion AI |
|---|---|---|---|---|---|
| Free tier | Unlimited forever | Free (15 GB limit) | 2 GB free | 5 projects free | 5 AI queries/month |
| Monthly cost | $0 | Workspace Business included | Pro $12, Team $25 | Premium $9, Business $20 | Pro $10 |
| No signup needed | Yes | No (Google account) | No | No | No |
| Video transcription | Yes, unlimited | Audio only (Feb 2026) | No | No | No |
| PDF processing | Yes, unlimited | Yes (50 source limit) | Yes | Yes | Yes |
| Audio recording | Yes, browser-based | Upload only | No | No | No |
| Meeting notes | Yes, speaker ID | Yes | Yes | Yes | Yes |
| Storage limit | Unlimited | 15 GB (free), unlimited (paid) | 2 GB free | Unlimited (paid) | Plan-based |
| Export formats | PDF, DOCX, Markdown, HTML, TXT | Limited export | Limited | Markdown | PDF, Markdown |
| Privacy model | End-to-end encryption | Google Cloud | Cloud-only | E2E encryption | Cloud (enterprise options) |
| Offline access | Yes | No | No | Yes | No |
| Commercial use | Yes, free | Yes | Paid plans only | Paid plans only | Paid plans only |
| AI model | Multiple LLMs | Gemini 1.5 Pro | Proprietary | On-device option | Proprietary |
Why ScreenApp notebook AI for professional use:
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vs NotebookLM: Google’s NotebookLM added audio support in February 2026 but caps sources at 50 documents and requires a Google account. This AI notebook processes unlimited videos, meeting recordings, and YouTube imports with speaker identification and timestamped navigation that NotebookLM lacks. No account needed.
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vs Mem.ai: Mem.ai raised prices to $12/month in 2026 and cut free storage from 5 GB to 2 GB. This free alternative offers unlimited transcription, storage, and AI summaries without subscription fatigue or monthly limits.
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vs Reflect: Reflect reduced its free tier to 5 projects in 2026 and charges $9/month for premium. This notebook AI tool provides unlimited projects, transcription, and storage permanently at no cost.
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vs Notion AI: Notion AI now limits free users to 5 AI generations per month (down from unlimited) and charges $10/month for 200 queries. This AI notebook app offers unlimited AI summaries, transcription, and queries with no subscription required.
Privacy comparison: ScreenApp and Reflect both offer end-to-end encryption. NotebookLM, Mem.ai, and Notion AI store data on cloud servers where the provider can access content. For sensitive work, choose tools with zero-knowledge encryption.
Who Needs AI Notebook
This notebook AI tool serves students, professionals, researchers, and teams who need to transform media into searchable, actionable knowledge.
Students and Educators
Upload lecture recordings and educational videos to get automatic transcripts with timestamps. The AI notebook generates study guides, extracts key concepts, and creates flashcards from hours of content. Search across all class materials using natural language queries. Export notes as PDF or DOCX for assignments. Works for remote learning, hybrid classes, and self-paced courses.
Business Professionals
Record Zoom, Teams, and Google Meet calls to get instant meeting summaries with speaker identification and action item extraction. The notebook AI app identifies decisions, deadlines, and follow-up tasks automatically. Share summaries with teams via Slack integration. Product managers, marketers, sales teams, and consultants use this AI notebook for client calls, strategy sessions, and project planning.
Academic Researchers
Process interview recordings, focus group sessions, and research presentations to identify themes, quotes, and patterns across multiple sources. The AI notebook handles large literature reviews with citation extraction and automatic bibliography generation. Upload PDFs, extract key findings, and create structured notes for papers. Export to LaTeX, Markdown, or Word with proper citations.
Content Creators and Journalists
Analyze competitor content, research industry trends, and organize reference materials. Paste YouTube URLs to get transcripts, summaries, and key quotes. The notebook AI tool helps with content planning, fact-checking, and research organization. Record interviews with automatic transcription and speaker labels for accurate reporting.
FAQ
What is an AI notebook app?
An AI notebook app processes videos, audio, PDFs, and documents to create searchable notes with automatic transcription, summaries, and key point extraction. Upload any media file or paste a URL to get organized notes with timestamps, speaker identification, and semantic search. The AI understands your content and lets you ask questions in natural language to find specific information instantly.
Is this AI notebook free to use?
Yes, this notebook AI tool is free with unlimited video transcription, storage, AI summaries, and search. No signup required to start. Process videos up to 2 hours, upload PDFs and audio files, and export notes in multiple formats. Free tier includes end-to-end encryption, multi-language support, and collaboration features. No credit card needed.
How does AI notebook compare to NotebookLM?
NotebookLM requires a Google account, limits uploads to 50 sources, and added audio support only in February 2026. This AI notebook app processes unlimited videos with speaker identification, meeting recordings with timestamped navigation, and YouTube imports with no account required. Both offer document Q&A, but this tool handles video transcription and larger content libraries that NotebookLM restricts.
Can AI notebook transcribe meeting recordings?
Yes, upload Zoom, Teams, or Google Meet recordings to get automatic transcription with speaker identification, action item extraction, and key decision highlights. The notebook AI creates timestamped summaries that let you jump to specific moments. Share meeting notes with teams or export as PDF for distribution. Works with video or audio-only recordings.
Does this notebook AI tool work offline?
Yes, the AI notebook app caches content for offline access and syncs when you reconnect. Download notes as PDF, DOCX, or Markdown for offline review. The transcription and AI processing require internet connection initially, but all notes become available offline after processing completes. Mobile apps support full offline viewing and editing.
