Bot-Free AI Note Taking - Invisible to Participants
No bot joins your calls. Record meetings invisibly with your own device and let AI generate notes, transcripts, and action items. Perfect for client-facing professionals who need discretion - consultants, therapists, lawyers, sales teams, and enterprise users who can’t have visible bots in sensitive meetings.
Unlike Otter, Fireflies, and Fathom, this never announces itself in your meetings. You control the recording. Your clients never see a bot. Zero friction, maximum professionalism.
Why Bot-Free Matters
| Feature | ScreenApp | Otter.ai | Fireflies.ai | Fathom |
|---|---|---|---|---|
| Bot joins meeting | ❌ No - invisible | ✅ Yes | ✅ Yes | ✅ Yes |
| Participant notification | ❌ None | ✅ “Otter is recording” | ✅ Bot joins as attendee | ✅ Visible bot participant |
| Client-safe | ✅ Completely discreet | ❌ Alerts all participants | ❌ Visible to everyone | ❌ Shows in participant list |
| Works offline | ✅ Record locally first | ❌ Requires bot connection | ❌ Requires bot connection | ❌ Requires bot connection |
| Compliance control | ✅ You own the recording | ⚠️ Bot stores directly | ⚠️ Bot stores directly | ⚠️ Bot stores directly |
| AI transcription | ✅ Yes | ✅ Yes | ✅ Yes | ✅ Yes |
| AI summaries | ✅ Yes | ✅ Yes | ✅ Yes | ✅ Yes |
| Action items | ✅ Yes | ✅ Yes | ✅ Yes | ✅ Yes |
The difference: You record on your own device. No bot announces itself. No “Fireflies Notetaker has joined the meeting.” No awkward client questions about who’s listening. Just clean, professional, invisible note taking.
Works with Every Meeting Platform
Record Zoom, Google Meet, Microsoft Teams, Webex, or any video call using your browser’s built-in recorder or mobile app. Works with in-person meetings too. No bot required. Just record the audio and get structured notes with speaker labels, timestamps, and AI summaries.
Smart Notes with Action Items & Specific Formats
AI doesn’t just transcribe - it understands context and extracts action items, decisions, key points, and follow-ups. Export to SOAP notes for healthcare, BIRP notes for therapy, meeting minutes for corporate, lecture notes for students, or custom formats for your workflow.
Search through months of meetings by keyword, jump to any moment with timestamped transcripts, and get accessibility-compliant output with speaker labels and proper formatting.
Zero Friction - Upload or Record Directly
Upload existing recordings - Got a voice memo, recorded Zoom call, or audio file? Upload it. Instant transcription and AI notes. No re-recording needed.
Record directly - Use your browser, mobile app, or screen recorder. One click to start. Automatic AI processing when you stop.
Import from anywhere - YouTube videos, podcast episodes, Loom recordings, Google Drive audio. If it’s audio or video, AI can extract notes.
FAQ
Is the AI note taker free?
Yes, Get 3 free recordings with automatic AI note taking, transcription, summaries, and action items. Growth plan starts at $19/month (billed annually) or $30/month for unlimited meeting notes with 600 AI credits per year. Business plan is $34/month (annual) or $69/month for unlimited AI notes with unlimited credits.
Why choose bot-free AI note taking over Otter, Fireflies, or Fathom?
Discretion. No bot joins your meeting - you record invisibly on your own device. Otter, Fireflies, and Fathom all send a visible bot that announces itself to every participant, awkward for client calls, therapy sessions, legal consultations, or enterprise meetings with strict security policies. Bot-free means client-safe, participant-friendly, and zero friction.
Which meeting platforms work with the bot-free AI note taker?
Works with Zoom, Google Meet, Microsoft Teams, Webex, Slack calls, Jitsi, any video conferencing platform, and in-person meetings. Record directly in your browser or mobile app - no bot needed. Upload pre-recorded audio files for instant output regardless of the platform.
What information does the AI extract from meetings?
Automatically identifies and extracts action items with assigned owners, key decisions made, discussion summaries by topic, participant insights, important quotes with timestamps, follow-up tasks, and outcomes. Every note is searchable with full transcript access and chapter organization by subject. Export to specific formats: SOAP notes, BIRP notes, DAP notes, meeting minutes templates, clinical documentation, therapy notes, and custom formats.
Can I use this for lectures and classes?
Yes, perfect for students recording lectures, seminars, and study sessions. Record on your laptop or phone without any visible bots. AI generates comprehensive notes with key concepts, definitions, examples, and chapter breakdowns. Export as PDF or Word documents for easy studying - works with live lectures or recorded video lessons with accessibility-compliant formatting.
How accurate is the AI transcription and note taking?
Uses advanced speech recognition with 95%+ accuracy for clear audio. Understands context, identifies speakers automatically, and distinguishes between discussion points, decisions, and action items. You can review and edit all transcripts and notes before exporting or sharing.
Can I share meeting notes with my team?
Yes, export meeting notes as PDF, Word documents, or share direct links with your team. Notes include full transcripts, AI summaries, action items, and timestamps. Collaborate on notes, add comments, and track follow-up tasks. Business plan includes team workspaces for shared note access.
Does the AI note taker work offline or on mobile?
Works on iOS and Android mobile devices for recording and accessing notes. Record offline on your device, then upload for AI processing when you’re back online. Access previously generated notes offline anytime. The mobile app syncs notes across all devices automatically. Record meetings on your phone invisibly and access notes on desktop instantly - no bot required.
Is bot-free note taking compliant with recording consent laws?
You are responsible for complying with your local recording consent laws. Bot-free recording gives you control - you can inform participants verbally without a disruptive bot announcement. Many jurisdictions allow one-party consent, and professional contexts (therapy, legal, consulting) often have consent built into service agreements. Check your local laws. The advantage of bot-free: you control when, how, and whether to notify participants - not a third-party bot.
