Upload an Audio Recording, Get the Meeting Minutes
This tool takes an audio file, MP3, WAV, or M4A, and turns it into meeting minutes with action items, decisions, and speaker labels.
It is built for recordings that only exist as audio: a phone call, a voice memo, or an exported audio track from Zoom or Teams. There is no bot to add, and nothing to join live. Upload the file when the call is already over.
What you get from every upload:
- A transcript with speaker labels, in 100+ languages
- Minutes with action items with an owner and deadline, and decisions listed separately
- chapters with timestamps, so a long recording is split by topic
- Export as PDF, DOCX, TXT, SRT and VTT
- Free plan: 2 transcriptions of recordings up to 45 minutes each, with AI chat
See it on a real recording. Below is the actual output from a 32-minute audio file: the pipeline transcribed it, found the topic shifts, and broke the result into headed sections with bulleted points. The source here was a conversational podcast rather than a board meeting, but the same structure applies to sales calls, customer interviews, and team meetings. For a strict minutes format with attendees and motions, switch to the Meeting Minutes layout in export settings.
The same file is also available as a Word document to edit before circulating.
How to Convert Audio to Meeting Minutes
- Upload the file. Drop an MP3, WAV, or M4A file, or paste a URL. No conversion step first, the tool reads the audio directly.
- AI processes it. Speech recognition transcribes the audio, separates speakers, and pulls out decisions and action items with owners.
- Download the minutes. Get a PDF, Word document, or shareable link with the transcript alongside it.
Audio quality decides how clean the result is. A phone recording made close to the speakers works well; a recording with heavy background noise or several people talking over each other will have gaps. See how we measure accuracy.
Audio to Meeting Minutes vs Other Apps
| Feature | ScreenApp | Otter.ai | Fireflies.ai | Tactiq | Fathom |
|---|---|---|---|---|---|
| Free plan | 2 transcriptions, up to 45 min each | 300 min/month | 400 min storage, 20 AI credits/month | 10 transcripts/month | Unlimited recordings and transcriptions |
| Audio file upload | Yes, on the free plan | Yes, 3 lifetime imports on the free plan | Free plan and up | Team plan and up | Not stated |
| Action items | action items with an owner and deadline, and decisions listed separately | Not stated | Not stated | Included | Included |
| Languages | 100+ | 6 | 100+ | 60+ | Not stated |
| Paid plan | $19/month annual | $8.33/month annual | $19/month annual | $8 per user/month annual | $16/month annual |
Sources, checked 2026-09-23: screenapp.io/accuracy#languages, ScreenApp pricing, otter.ai/pricing, Fireflies pricing, guide.fireflies.ai/articles/4027724828-learn-about-the-fireflies-free-plan, Tactiq plan guide, fathom.ai/pricing, Fireflies upload guide, tactiq.io/pricing, tactiq.io, fathom.ai
- vs Otter.ai: Otter’s free plan allows 3 lifetime file imports before the 300 minutes a month cap applies; ScreenApp’s free plan includes upload from the start with no separate import limit.
- vs Fireflies.ai: Fireflies gates audio file transcription behind its Free plan and up. ScreenApp’s free plan accepts an uploaded audio file directly.
- vs Tactiq: Uploading a meeting file on Tactiq needs the Team plan. ScreenApp includes it on the free plan.
- vs Fathom: Fathom’s pricing page does not state whether it accepts an uploaded audio file after the fact; it is built around joining a live call. ScreenApp processes a recording made anywhere, with no call to join.
Who Converts Audio to Meeting Minutes
Sales professionals upload a recorded call, phone or otherwise, and get the client’s requirements and commitments listed out instead of re-listening for them.
Consultants turn a client call recording into minutes they can hand over as a deliverable, without spending the time to write it up themselves.
HR teams upload interview or performance-review recordings and keep a written record alongside the audio file.
Researchers convert interview audio into a structured transcript and notes, searchable by keyword instead of by timestamp.
Legal teams process recordings from discovery calls and depositions into documented minutes with speaker attribution.
Nonprofit boards upload a recorded meeting and get official minutes formatted for filing, without a volunteer taking notes live.
