Free Automatic Meeting Minutes Generator
Upload a Zoom, Teams, or Google Meet recording and get structured minutes of meeting (MOM) with action items, decisions, and speaker labels. This tool takes the recording itself.
What you get with every upload:
- A transcript with speaker labels, in 100+ languages
- Minutes with action items with an owner and deadline, and decisions listed separately
- chapters with timestamps, so a long meeting is split by topic
- Export as PDF, DOCX, TXT, SRT and VTT
- Works with recordings from any platform, uploaded after the call
- Free plan: 2 transcriptions of recordings up to 45 minutes each, with AI chat on it
Convert Audio or Video to Meeting Minutes
Three steps to generate minutes from any recording:
- Upload the file or paste a transcript. Accepts MP4, MOV, M4A, MP3, WAV. You can also paste a URL or existing transcript text.
- AI extracts and formats. The tool transcribes, separates speakers, pulls out decisions and tasks with owners, then builds the document structure.
- Download or share. Export as PDF, DOCX, TXT, SRT and VTT, or get a shareable link with timestamps and speaker labels.
No one has to take notes during the call. Accuracy depends on the audio quality; see how we measure accuracy.
Output formats and meeting types
A standup needs different sections from a board meeting. The generator picks an output template based on the meeting type you select, or auto-detects it from the transcript if you skip the step.
| Meeting type | Output template focus | Sections generated |
|---|---|---|
| Standup, daily sync | Action items per person | Yesterday, Today, Blockers per attendee |
| Planning, roadmap | Decisions and ownership | Decisions, action items, parking-lot items, owners, dates |
| Client, sales call | Account state and next steps | Account update, customer asks, your commitments, next meeting |
| Board, executive | Formal minutes | Attendees, agenda, motions, resolutions, action items |
| 1:1, coaching | Growth and commitments | Topics covered, agreements, follow-ups |
| Brainstorming, workshop | Idea clusters | Themes, top-rated ideas, ownership, parking lot |
Speaker diarization runs the same way regardless of template, so attendee attribution stays accurate across 100+ languages.
See a real summary (Meeting Minutes layout below)
Below is a real 5-page output ScreenApp generated from a 38-minute conversation. This sample uses the Standard summary layout, which works for interview-style calls and discussion meetings. For strict minutes format (attendees, agenda, decisions, action items in a top-to-bottom skeleton), the tool offers a Meeting Minutes layout option in the export settings. Same accuracy, same speaker handling, different document structure.
The same engine also powers the video to PDF converter, for when a PDF export is the deliverable rather than a minutes document.
MOM Generator vs Other Meeting AI Tools
| Feature | ScreenApp | Otter.ai | Fireflies.ai | Tactiq | Jamie |
|---|---|---|---|---|---|
| Upload recordings | Yes, on the free plan (2 transcriptions, up to 45 min each) | 3 lifetime imports on the free plan | Free plan and up | Team plan and up | Not stated |
| Action items | action items with an owner and deadline, and decisions listed separately | Not stated | Not stated | Not stated | Not stated |
| Free plan | 2 transcriptions, up to 45 min each | 300 min/month | 400 min storage, 20 AI credits/month | 10 transcripts/month | 10 meetings/month, 30 min each |
| Languages | 100+ | 6 | 100+ | 60+ | 99+ |
| Paid plan | $19/month annual | $8.33/month annual | $19/month annual | $8 per user/month annual | €21/month annual |
Sources, checked 2026-09-23: screenapp.io/accuracy#languages, ScreenApp pricing, otter.ai/pricing, Fireflies upload guide, tactiq.io/pricing, Fireflies pricing, guide.fireflies.ai/articles/4027724828-learn-about-the-fireflies-free-plan, Tactiq plan guide, meetjamie.ai/pricing, meetjamie.ai/pricing, tactiq.io
The main difference is the workflow. Otter, Fireflies, and Tactiq gate file upload behind a paid tier (3 lifetime imports on Otter’s free plan, Free plan and up on Fireflies, Team plan and up on Tactiq). ScreenApp includes upload on the free plan from the start. Jamie has a desktop app and works from a meeting, but its own pricing page does not state whether it accepts an uploaded recording after the fact.
What the Minutes Include
Every generated document contains:
- Section headers built from the discussion flow
- Decisions with context and reasoning
- action items with an owner and deadline, and decisions listed separately
- Discussion highlights with speaker attribution
- Attendance list from speaker identification
- Follow-up items separated from completed decisions
The AI distinguishes between casual discussion and formal decisions when it builds the document.
Who Uses It
Project managers tracking decisions and tasks across recurring meetings with distributed teams.
Business teams documenting board meetings, client calls, and stakeholder sessions without admin support.
Remote organizations maintaining clear records across time zones and platforms.
Compliance and legal teams producing timestamped, auditable documentation of regulatory meetings.
If full minutes are more than you need, pick the right sibling: the meeting summarizer returns a summary-only output without the formal MOM skeleton, the AI meeting assistant handles real-time participation during live calls, the iPhone meeting recorder captures from mobile when you’re not at a laptop, meeting followup focuses specifically on action items and owners, and the meeting recorder handles raw audio plus video capture for archiving.
Complete Meeting Recorder Platform
Want more than just minutes? The full meeting recorder platform adds automatic transcription, AI summaries, searchable meeting libraries, and action item tracking across every recording.
