Record a Meeting, Get the Minutes
Minutes AI turns a meeting recording into a transcript, a summary, and a list of action items and decisions. Record the call yourself, use the meeting bot, or upload a recording you already have, and read the minutes instead of writing them by hand.
13,444 meetings were recorded on ScreenApp in the last 90 days. Reading the minutes afterward takes a few minutes and catches details a person taking notes while talking will miss.
What you get with every recording:
- A transcript with speaker labels, in 99 languages
- AI minutes: a summary plus action items with an owner and deadline, and decisions listed separately
- chapters with timestamps, so a long meeting is split by topic
- Ask AI questions about the meeting and get answers that point to the moment in the recording
- Export as PDF, DOCX, TXT, SRT and VTT
- Free plan: one recording of up to 45 minutes, with AI chat on it
Recordings are stored in your account and open on any device where you sign in.
How to Record a Meeting and Get the Minutes
- Start recording: Open ScreenApp before the call and press record, or add the meeting bot for Zoom, Google Meet and Microsoft Teams so it joins on your calendar.
- Let it run: Stop when the meeting ends. If you already have a recording, upload it instead.
- Read the minutes: The transcript and AI minutes are ready a few minutes later, with action items and decisions listed separately. Search the transcript or jump to a timestamp.
Accuracy depends on the audio. A laptop mic in a quiet room works well; a call with several people talking over each other or a bad connection will have gaps. See how we measure accuracy.
Minutes AI vs Other Apps
| Feature | ScreenApp | Otter.ai | Fireflies.ai | Tactiq |
|---|---|---|---|---|
| Free plan | 1 recording, up to 45 min | 300 min/month | 400 min storage, 20 AI credits/month | 10 transcripts/month |
| Meeting bot | meeting bot for Zoom, Google Meet and Microsoft Teams | Not stated | Chrome extension recording without the Fireflies bot | No bot joins the call |
| Action items and decisions | action items with an owner and deadline, and decisions listed separately | Not stated | Not stated | Not stated |
| Languages | 99 | 6 | 100+ | 30+ |
| Paid plan | $19/month annual | $8.33/month annual | $19/month annual | A$11.42/month annual |
Sources, checked 2026-09-13: screenapp.io/accuracy#languages, github.com/screenappai/screenapp-new/blob/main/apps/web/src/lib/templates.ts, screenapp.io/pricing, screenapp.io/help/how-many-minutes-can-i-record, github.com/screenappai/meeting-bot, otter.ai/pricing, guide.fireflies.ai/articles/4027724828-learn-about-the-fireflies-free-plan, tactiq.io/pricing, fireflies.ai/pricing, tactiq.io/speech-to-text, guide.fireflies.ai/articles/2063312779-fireflies-business-tier-pricing-and-features
- vs Otter.ai: Otter’s free plan caps you at 300 minutes a month, transcribing in 6 languages. ScreenApp’s free plan is one recording of up to 45 minutes with minutes and action items included.
- vs Fireflies.ai: Fireflies offers Chrome extension recording without the Fireflies bot on its free plan, with 400 minutes of storage and 20 AI credits a month; its Business plan is $19 a month annual. ScreenApp’s meeting bot and AI minutes are both on the free plan.
- vs Tactiq: Tactiq’s free plan is 10 transcripts a month, and No bot joins the call. ScreenApp adds action items with an owner and deadline, not just a transcript.
Who Uses Minutes AI
Project managers record status calls and client meetings, then pull action items with an owner and deadline straight into the project plan instead of retyping them from notes.
Sales teams record discovery calls and demos and read the minutes afterward, quoting the transcript when a prospect’s requirement comes up later in the deal.
Executives and board members attending several calls a day read the minutes instead of sitting through a recording, and search past meetings for a decision by keyword.
HR teams record interviews and performance reviews and keep a searchable, dated transcript alongside the notes they file.
Remote and distributed teams working across time zones read the minutes from a call they could not attend live, instead of waiting for someone to write up notes.
Administrative staff running board meetings and internal reviews export the minutes as a document straight after the meeting ends.
FAQ
Is there a free minutes AI app?
Yes. ScreenApp’s free plan includes one recording of up to 45 minutes, with the transcript, AI minutes, and AI chat on that recording. Paid plans start at $19 a month billed annually and remove the limits.
Does a bot need to join my meeting?
No. You can add the meeting bot for Zoom, Google Meet and Microsoft Teams so it joins automatically, or record the call yourself and upload it afterward, with no bot in the meeting.
How accurate is Minutes AI?
ScreenApp’s transcription reaches 99% on clear audio, as measured on the accuracy page. A meeting with several people talking over each other or a poor connection will bring that down.
What languages does Minutes AI support?
ScreenApp transcribes in 99 languages, detecting the language automatically. See the full list on the accuracy page.
Can ChatGPT do meeting minutes?
Not on its own. ChatGPT takes text and images, not live audio, and cannot join Zoom, Google Meet, or Microsoft Teams. You need a recorder that captures and transcribes the meeting first, then you can paste the transcript into ChatGPT if you want to.
Are my meeting recordings private?
Yes. Recordings are encrypted with AES-256 and are not used to train AI models. ScreenApp’s security controls, including SOC 2 Type 2, are published on its trust center.
What is better than Otter.ai for meeting minutes?
For meetings with action items specifically: Otter’s free plan is 300 minutes a month in 6 languages, without action items broken out from the summary. ScreenApp’s free plan is one recording of up to 45 minutes with action items with an owner and deadline, and decisions listed separately included.
How long can I record a meeting for free?
Up to 45 minutes for the free recording. Paid plans remove the per-recording limit.
