Automatic AI Meeting Notes for Every Call
ChatGPT cannot join your meetings or take notes because it requires manual text input and lacks access to your video conferencing platforms. ScreenApp’s AI meeting notes tool automatically captures meeting audio, generates structured minutes with action items, and creates searchable transcripts - capabilities that browser-based AI chatbots don’t have for real-time meeting documentation.
Never take notes manually again. AI captures every word, identifies speakers, and extracts action items automatically. Get formatted minutes delivered instantly - no bots join your calls, no typing required.
Works with Zoom, Teams, and All Platforms
Capture automatic notes from Zoom, Google Meet, Microsoft Teams, Webex, and any video conferencing platform. The Chrome extension generates AI minutes directly without bots joining your calls. Works with phone calls, in-person meetings, client discussions, and team standups.
Install the extension, start your call, and get automatic notes. Access complete transcripts with speaker labels, action items, and timestamps instantly.
Automatic Meeting Minutes and Action Items
AI generates structured minutes, extracts action items with owners, and identifies key decisions automatically. Every meeting becomes searchable by keyword. Jump to specific topics with timestamped transcripts. Share notes with your team or export as PDF or DOCX.
AI Meeting Notes vs Other Tools (March 2026 Pricing)
| Feature | ScreenApp | Fireflies.ai | Otter.ai | Fathom | Grain | Granola |
|---|---|---|---|---|---|---|
| Free tier | Unlimited | 800 mins/mo | 600 mins/mo | Unlimited | 5 meetings/mo | Limited |
| Paid pricing | $19/mo team | $18/mo Pro | $16.99/mo Pro | $19/mo (+27%) | $19/mo | $18/mo |
| Bot joins calls | No, silent | Yes, visible | Yes, visible | Yes, visible | Yes, visible | No, silent |
| Screen recording | Yes | No | No | No | Yes | No |
| Action items | Yes, free | Yes, paid only | Yes, paid only | Yes, free | Yes, paid only | Yes, free |
| Speaker ID | Yes | Yes | Yes | Yes | Yes | Yes |
| Export formats | PDF, DOCX, TXT | PDF, TXT | PDF, TXT, SRT | Limited | Video clips | Notion, Docs |
| Mobile app | Yes, iOS/Android | Yes | Yes | No | Yes | No |
| Offline mode | Yes | No | Limited | No | No | No |
| Team pricing | Flat rate | Per-seat | Per-seat | Per-seat | Per-seat | Per-seat |
March 2026 Market Changes
Pricing Increases:
- Fathom: Premium raised from $15/month to $19/month (+27% increase)
- Loom: Creator plan increased from $9/month to $12/month
- ScreenApp: Maintained stable flat-rate team pricing
New Competitors:
- Granola: Launched Feb 2026 with silent recording (no bot) at $18/month
- Focus on Notion/Google Docs integration with GPT-4 summaries
Feature Improvements:
- Fireflies: Added GPT-4 integration for better summaries (same $18/month price)
- Otter: Increased free tier accuracy from 87% to 89%
- ScreenApp: Enhanced mobile offline recording with automatic sync
Why ScreenApp Stands Out in 2026
No Bot = Better Meetings: Unlike Fireflies, Otter, Fathom, and Grain that all add visible bots to calls (making participants aware they’re being recorded), ScreenApp captures audio discreetly. Client meetings feel more natural without “Bot joined the meeting” notifications disrupting flow.
Flat Team Pricing vs Per-Seat:
- ScreenApp: Same price for 5 or 50 users
- Fireflies: $18/month × number of users
- Fathom: $19/month × number of users (after March 2026 increase)
- For 20-person team: ScreenApp saves $200-300/month vs competitors
Screen Recording Included: Only ScreenApp and Grain capture screen content alongside audio. Essential for product demos, design reviews, and any meeting involving visual content. Grain costs same $19/month but requires bot presence.
Access Meeting Notes Anywhere, Any Device
Capture notes on desktop, tablet, or mobile with no software to install. Works entirely in your browser with Chrome extension. Access transcripts, action items, and searchable content instantly with cloud sync across all devices.
FAQ
Is this AI meeting notes tool free?
Yes, get unlimited automatic notes free with transcription, action item extraction, cloud storage, and export options. Premium plans add advanced summaries and unlimited permanent storage.
How do I take automatic meeting notes?
Install the lightweight Chrome extension, join your call, and click “Start Recording” to capture Zoom, Teams, or Google Meet audio. AI automatically generates minutes with action items.
Does this work with Zoom, Teams, and Google Meet?
Yes, generates automatic notes for Zoom, Microsoft Teams, Google Meet, Webex, Slack, Discord, and any video conferencing platform by capturing system audio directly.
Can I use this on Windows?
Yes, works through Chrome browser on Windows 10/11, Mac, and Linux. Compatible with any video conferencing app on these platforms.
How do I take notes without bots joining?
It captures system audio directly, not through the meeting platform. No bot joins your call and participants won’t see notifications - AI generates notes in the background.
Can I share meeting notes with my team?
Yes, share links with anyone to read transcripts, view action items, and search by keyword. No large file transfers needed - export as PDF or DOCX for distribution.
How long are meeting notes saved?
Premium plans save notes permanently. Free tier keeps them for 30 days. Export anytime to save locally as PDF or DOCX.
How accurate are the meeting minutes?
Transcription accuracy exceeds 95% for clear audio using advanced speech recognition with speaker identification. AI extracts action items and key decisions with high accuracy across accents, technical terms, and multiple speakers.
