Record a Zoom Meeting Automatically
A Zoom meeting bot connects to your calendar, joins your scheduled Zoom calls, and records them so you do not have to remember to hit record. After the call, you get a transcript, an AI summary, and searchable notes instead of a video file to scroll through.
13,023 meetings were recorded on ScreenApp in the last 90 days. The bot is a meeting bot for Zoom, Google Meet and Microsoft Teams, and it joins as a visible participant like any other meeting bot, so everyone on the call can see it is there.
What you get with every recording:
- A transcript with speaker identification
- AI notes: action items with an owner and deadline, and decisions listed separately
- chapters with timestamps, so you can jump to the part of the meeting you need
- AI chat with any recording, so you can ask a question instead of re-reading the transcript
- Export as PDF, DOCX, TXT, SRT and VTT
- Auto-join from Google Calendar and Microsoft Calendar
- Free plan: 2 transcriptions of recordings up to 45 minutes each
If you would rather not have a bot join at all, the Chrome extension that records tab, screen, mic and camera can record your own screen and tab audio instead.
How to Set Up a Zoom Meeting Bot
- Connect your calendar: Link your Google Calendar and Microsoft Calendar account so ScreenApp can see your scheduled Zoom meetings.
- Let the bot join: The bot joins at the scheduled time, records the call, and transcribes it as it goes.
- Read the notes: A transcript, an AI summary, and any action items are ready a few minutes after the call ends. Search the transcript or ask a question about the meeting.
Accuracy depends on the audio each participant sends, so a meeting with several people talking over each other or on a poor connection will have more gaps than a clear one-on-one call. See how we measure accuracy.
Zoom Bot vs Other Meeting Bots
| Feature | ScreenApp | Otter.ai | Fireflies.ai | Fathom | Tactiq |
|---|---|---|---|---|---|
| Free tier | 2 transcriptions, up to 45 min each | 300 min/month | 400 min storage, 20 AI credits/month | Unlimited recordings and transcriptions | 10 transcripts/month |
| Paid plan | $19/month annual | $8.33/month annual | $19/month annual | $16/month annual | $8 per user/month annual |
| Platforms | meeting bot for Zoom, Google Meet and Microsoft Teams | Zoom, Microsoft Teams, and Google Meet | Zoom, Google Meet, and Microsoft Teams | Google Meet, Zoom, and Microsoft Teams | Google Meet, Zoom, and Microsoft Teams |
| Bot-free option | Chrome extension that records tab, screen, mic and camera | desktop app records without a bot joining the call | Chrome extension recording without the Fireflies bot | Choice of bot recording or bot-free capture on Mac (beta) | No bot joins the call |
| CRM integration | Not stated | Salesforce and HubSpot | Salesforce, HubSpot, and others | Salesforce, HubSpot, and others | Not stated |
Sources, checked 2026-09-28: ScreenApp meeting bot repository, ScreenApp pricing, ScreenApp Chrome extension, otter.ai/pricing, Fireflies pricing, guide.fireflies.ai/articles/4027724828-learn-about-the-fireflies-free-plan, fathom.ai/pricing, Tactiq plan guide, otter.ai/otterpilot, fireflies.ai/integrations, fathom.ai, tactiq.io/speech-to-text, tactiq.io/pricing, fireflies.ai
- vs Otter.ai: Otter’s free plan is capped at 300 minutes a month and Pro starts at $8.33 a month billed annually. ScreenApp’s free plan is 2 transcriptions of recordings up to 45 minutes each with AI chat included.
- vs Fireflies.ai: Fireflies joins meetings by invite or calendar auto-join, on Zoom, Google Meet, and Microsoft Teams, and offers a Chrome extension recording without the Fireflies bot as an alternative. Pricing starts at $19 a month billed annually for its Business plan.
- vs Fathom: Fathom’s free plan has Unlimited recordings and transcriptions, and the paid plan is $16 a month billed annually. Fathom recently added a bot-free capture mode as an alternative to its default bot.
- vs Tactiq: Tactiq’s transcriber does not put a bot in the call at all; it reads the meeting audio from Google Meet, Zoom, and Microsoft Teams instead. Its free plan gives 10 transcripts a month, and Pro is $8 per user a month billed annually.
Who Uses a Zoom Meeting Bot
Sales teams record client calls so a rep can focus on the conversation instead of typing notes, then read the transcript and action items afterward to follow up accurately.
Remote and distributed teams use a bot to cover meetings across time zones. A teammate who could not attend reads the summary and transcript instead of asking for a recap.
Trainers and onboarding teams record training sessions and onboarding calls so new hires can review the material later instead of sitting through a repeat session.
Customer success managers keep a transcript of every client call, so account history is written down rather than remembered.
Consultants and freelancers record client meetings to keep a record of what was agreed, and to pull quotes and action items when writing up a summary for the client.
For teams running on other conferencing platforms, the same bot pattern is available on each: the Google Meet bot joins and records Google Meet calls, and the Webex bot handles Cisco Webex meetings, with the same transcription and summary output.
Looking for more meeting documentation tools? Explore the meeting recorder for automatic transcription, AI summaries, and searchable meeting libraries.
