Turn Meetings into a Searchable Team Memory
Team Memory records a meeting, then files what was decided and who owns what, separately from the rest of the transcript. Connect a Google Calendar and Microsoft Calendar and a meeting bot for Zoom, Google Meet and Microsoft Teams joins your calls automatically, or record and upload directly, and every meeting lands in one library instead of scattered across separate call histories.
Every recording gets action items with an owner and deadline, and decisions listed separately, so a decision made in March is still findable in October without anyone remembering which call it was on.
What you get with every meeting:
- A transcript with speaker labels and timestamps, in 100+ languages
- action items with an owner and deadline, and decisions listed separately
- AI templates and documents, including a meeting-minutes document with decisions listed on their own
- search across recordings by name or transcript
- one AI chat that searches and answers from every recording in your library, or a single folder
- team workspaces and share links
- Export as PDF, DOCX, TXT, SRT and VTT
- Free plan: 2 transcriptions of recordings up to 45 minutes each, with AI chat on it
How to Build Team Memory from Your Meetings
- Record or connect: Link your Google Calendar and Microsoft Calendar so the meeting bot for Zoom, Google Meet and Microsoft Teams joins scheduled calls, or record and upload a meeting directly.
- Review what was decided: The transcript and AI notes are ready a few minutes after the meeting ends. Decisions are listed separately from the rest of the notes, and action items carry an owner and a deadline.
- Search and ask: Find a past meeting by name, date, or what was said, or open the AI chat and ask a question across your whole library, or one folder.
Transcript quality depends on the audio: a clear microphone with one person speaking at a time transcribes well, while a noisy room or people talking over each other leaves gaps. See how we measure accuracy.
Team Memory vs Other Apps
| Feature | ScreenApp Team Memory | Notion | Read AI | Fireflies.ai |
|---|---|---|---|---|
| Free plan | 2 transcriptions, up to 45 min each | No meeting-notes feature on Free (Business and Enterprise plans required) | 5 meeting transcripts/month | 400 min storage per seat |
| Decisions and action items | action items with an owner and deadline, and decisions listed separately | Not stated | Included | Included |
| Search and AI chat across the whole library | one AI chat that searches and answers from every recording in your library, or a single folder | Not stated | Not stated | Not stated |
| Meeting platforms | meeting bot for Zoom, Google Meet and Microsoft Teams | Not stated | Zoom, Google Meet and Microsoft Teams | Zoom, Google Meet, and Microsoft Teams |
| CRM integration | Not offered (works with Zapier, Slack and Notion through the API) | Not stated | Not stated | Salesforce, HubSpot, and others |
| Paid plan | $19/month annual | $20/user/month | $15/month annual | $19/month annual |
Sources, checked 2026-09-23: ScreenApp meeting bot repository, ScreenApp pricing, notion.com/product/ai, read.ai/pricing, Fireflies pricing, read.ai, fireflies.ai, fireflies.ai/integrations, Slack integration options, fireflies.ai, notion.com/pricing
- vs Notion: Notion is a wiki and workspace, not a meeting recorder. Its meeting-notes feature needs Business and Enterprise plans, and there is no library-wide AI chat across meetings. Team Memory starts from the recording itself and files decisions and action items as it goes.
- vs Read AI: Read AI’s free plan is capped at 5 meeting transcripts a month, with Pro at $15 a month billed annually. Team Memory adds one AI chat that answers across every meeting in the library, not just the one you are viewing.
- vs Fireflies.ai: Fireflies gives 400 minutes of storage per seat on its free plan, and its Business plan is $19 a month billed annually. Fireflies syncs action items to a CRM natively; Team Memory’s automation runs through works with Zapier, Slack and Notion through the API instead.
Why Team Memory Instead of a General Chat Assistant
ChatGPT can hold a conversation about meeting notes you paste in, but it does not record a meeting or file it for you, and a chat thread is not a searchable archive across hundreds of meetings.
Team Memory records the meeting, transcribes it, lists the decisions and action items separately, and lets you and your team search or ask questions across the whole library instead of one conversation at a time.
Who Uses Team Memory
Knowledge managers and ops teams stop writing up documentation from scattered notes by hand. Instead of chasing people for updates, they have a searchable record of every decision and its context.
Remote and hybrid teams catch up on a meeting they missed by reading the transcript and the decisions list instead of scheduling another call, and reference discussions asynchronously across time zones.
Project managers search a past meeting by name or topic and find who owned an action item and when it was due, without asking the team to remember.
HR teams keep a record of policy walkthroughs, onboarding sessions and team discussions, searchable later without re-running the same meeting for every new hire.
Executive teams search prior planning sessions and board meetings for context before a quarterly review, instead of digging through email threads.
Training teams turn a workshop or onboarding session into a searchable library entry once, rather than repeating it for every new group.
