Automatic Note Taker

Get Automatic Meeting Notes Without a Bot in the Call

ChatGPT cannot join a call or record audio, so it cannot produce meeting notes on its own. This automatic note taker works a different way: instead of sending a bot into your Zoom, Teams, or Google Meet call as a visible participant, the Chrome extension that records tab, screen, mic and camera records your own tab, mic, or screen, and turns that recording into a transcript with speaker labels, an AI summary, and action items.

Other attendees see the same participant list they would without any recording tool. If you would rather have a bot join automatically from your calendar, ScreenApp also offers a meeting bot for Zoom, Google Meet and Microsoft Teams: see the AI meeting assistant for that option.

What you get with every recording:

• A transcript with speaker identification
• AI notes: action items with an owner and deadline, and decisions listed separately
• chapters with timestamps, so you can jump to the part of the meeting you need
• AI chat with any recording, so you can ask a question instead of re-reading the transcript
• Export as PDF, DOCX, TXT, SRT and VTT
• Free plan: one recording of up to 45 minutes

How This Automatic Note Taker Works

1. Open the extension before the call: Install the Chrome extension that records tab, screen, mic and camera and open it before you join Zoom, Teams, or Google Meet. Nothing joins the call as a participant.
2. Join the call as normal: The extension records tab, screen, mic, and camera audio while you attend the meeting the way you always do. If you already have a recording from another source, upload it instead.
3. Read the transcript and notes: A few minutes after the call ends, the transcript, AI summary, and action items are ready. Search the transcript or ask a question about the meeting instead of rewatching it.

Accuracy depends on the audio each participant sends, so a call with several people talking over each other or a poor connection will have more gaps than a clear one-on-one. See how we measure accuracy.

Automatic Note Taker vs Other Apps

Feature	ScreenApp	Otter.ai	Fireflies.ai	Notta
Free tier	one recording, up to 45 min	300 min/month	400 min storage, 20 AI credits/month	120 min/month, 3 min/conversation
Bot-free recording	Chrome extension that records tab, screen, mic and camera	desktop app records without a bot joining the call	Chrome extension recording without the Fireflies bot	desktop app, browser extension, or mobile app record without a bot joining the call
Action items	action items with an owner and deadline, and decisions listed separately	Included, automatically assigned	Included	Not stated
Languages	99	6	100+	58
Paid plan	$19/month annual	$8.33/month annual	$19/month annual	$8.17/month annual

Sources, checked 2026-09-13: screenapp.io/chrome, github.com/screenappai/screenapp-new/blob/main/apps/web/src/lib/templates.ts, screenapp.io/pricing, screenapp.io/help/how-many-minutes-can-i-record, otter.ai/pricing, guide.fireflies.ai/articles/4027724828-learn-about-the-fireflies-free-plan, notta.ai/en/pricing, otter.ai/otterpilot, fireflies.ai/pricing, otter.ai, fireflies.ai, screenapp.io/accuracy#languages, notta.ai/en/lecture-summarizer, guide.fireflies.ai/articles/2063312779-fireflies-business-tier-pricing-and-features

• vs Otter.ai: Otter’s bot-free option is a desktop app; ScreenApp’s is a Chrome extension that records tab, screen, mic and camera. Otter’s free plan caps you at 300 minutes a month in 6 languages; ScreenApp’s free plan is one recording of up to 45 minutes in 99 languages.
• vs Fireflies.ai: Fireflies also offers a bot-free Chrome extension. Its free plan gives 400 minutes of storage and 20 AI credits a month, and Business is $19 a month billed annually.
• vs Notta: Notta’s bot-free options include a desktop app, browser extension, and mobile app. Its free plan is 120 minutes a month, capped at 3 minutes per conversation, and Pro is $8.17 a month billed annually.

Who Uses a Bot-Free Automatic Note Taker

Sales teams on client calls where a visible recording bot would look out of place record their own tab instead, then review pricing discussions and commitments from the transcript afterward.

Remote and distributed teams use the summary to keep people who missed a call up to date, without adding another participant tile to every meeting.

Consultants and agencies on client calls where a bot joining as a named participant would need explaining record from their own device and share the transcript once the call ends.

Recruiters and hiring managers running interview loops capture the exact answers to structured questions without a bot appearing on the call alongside the candidate.

Anyone recording a call on a platform without a native bot integration (a phone call, an in-person meeting run through a laptop, or a platform ScreenApp does not support with a calendar bot) can still get a transcript and notes this way, since the extension records local audio rather than joining a specific meeting platform.

FAQ

What is an automatic note taker?

Software that records a meeting, transcribes it with speaker labels, and generates a summary and action items so you do not take notes by hand. ScreenApp does this by recording your own tab, mic, or screen through its Chrome extension that records tab, screen, mic and camera, rather than sending a bot into the call.

Does this automatic note taker use a meeting bot?

No. The Chrome extension that records tab, screen, mic and camera records locally on your device, so no bot joins Zoom, Teams, or Google Meet as a participant. ScreenApp also has a separate meeting bot for Zoom, Google Meet and Microsoft Teams for people who want a bot to join automatically from their calendar; see the AI meeting assistant.

Is there a free automatic note taker?

Yes. ScreenApp’s free plan includes one recording of up to 45 minutes, with the transcript, speaker labels, and AI chat on that recording. Paid plans start at $19 a month billed annually and remove the limits.

Which platforms does it work with?

Any platform that plays audio through a browser tab, including Zoom, Google Meet, and Microsoft Teams when used in the browser. For desktop app meetings, the extension can record screen and system audio instead of just a tab.

Can I use this for in-person meetings?

Yes. Record with your device’s microphone for a conference room or in-person conversation the same way you would record a call, then get the transcript and notes afterward.

How accurate is the transcription?

Accuracy depends on the audio: several people talking over each other or a poor connection creates more gaps than a clear recording. See how we measure accuracy for benchmarks by language and condition.

Can I search across all my automatic notes?

Yes. search across recordings by name or transcript, so you can find a discussion, decision, or commitment from past recordings by keyword instead of rewatching them.

Are my recordings private?

Yes. Recordings are encrypted in transit and at rest with AES-256, are not used to train AI models, and are only shared if you create a share link. Security controls, including SOC 2 Type 2, are published on the trust center.