Turn a Video Call Recording into a Transcript
Video call transcription converts a recorded Zoom, Google Meet, or Microsoft Teams call into a written transcript with AI notes. Record the call with your meeting software’s own recording feature, or with ScreenApp’s meeting bot or browser recording, then upload the file and get a transcript back a few minutes later.
14,921 calls were transcribed on ScreenApp in the last 90 days, across sales, support, and client conversations. Reading the transcript instead of re-watching the recording turns an hour-long call into a short read.
What you get with every transcript:
- A transcript with speaker identification and timestamps, in 100+ languages
- AI notes: a summary plus action items with an owner and deadline, and decisions listed separately
- search across recordings by name or transcript
- AI chat with any recording, so you can ask a follow-up question about what was said
- Export as PDF, DOCX, TXT, SRT and VTT
- Free plan: 2 transcriptions of recordings up to 45 minutes each, with AI chat on both
Transcripts are stored in your account and open on any device where you sign in.
How to Transcribe a Video Call
- Record the call: Use the built-in recorder in Zoom, Google Meet, or Microsoft Teams, or send ScreenApp’s meeting bot for Zoom, Google Meet and Microsoft Teams into the call link so it joins and records for you.
- Upload the recording: Add the video or audio file to ScreenApp. Most exports from meeting platforms upload without any conversion.
- Read the transcript: The transcript, with speaker labels and timestamps, and the AI notes are ready a few minutes later. Search the transcript, jump to a timestamp, or ask a question about the call.
Accuracy depends on the recording. A clear export from the meeting platform’s own recorder gives a cleaner transcript than a video played back through a laptop speaker and recorded again. See how we measure accuracy.
Video Call Transcription vs Other Apps
| Feature | ScreenApp | Otter.ai | Notta | Rev Voice Recorder |
|---|---|---|---|---|
| Free plan | 2 transcriptions, up to 45 min each | 300 min/month, 30 min per conversation | 120 min/month, 3 min per conversation | Recording free, transcription billed per minute |
| Meeting bot for Zoom, Meet, Teams | Yes | Yes | desktop app, browser extension, or mobile app record without a bot joining the call | Not stated |
| Speaker identification | Included | Included | Included | Not stated |
| AI notes and action items | Included | Pro, $8.33/month billed annually, or $16.99 monthly | AI Notes add-on (summaries and action items, uses AI Credits) | No |
| Languages | 100+ | 6 | 58 | Not stated |
| Paid plan | $19/month annual | $8.33/month annual | $8.17/month annual | $25.49/month annual |
Sources, checked 2026-09-16: screenapp.io/accuracy#languages, ScreenApp pricing, otter.ai/pricing, notta.ai/en/pricing, notta.ai/en/lecture-summarizer, rev.com/pricing
- vs Otter.ai: Otter’s free plan caps you at 300 minutes a month and 30 minutes per conversation, and Pro is $8.33 a month billed annually, or $16.99 monthly. Otter transcribes 6 languages; ScreenApp transcribes 100+.
- vs Notta: Notta’s free plan gives you 120 minutes a month, capped at 3 minutes per conversation, and ties summaries and action items to its “AI Notes” add-on. ScreenApp’s free plan includes 2 transcriptions of recordings up to 45 minutes each with AI notes included.
- vs Rev Voice Recorder: Rev’s recorder is free but AI transcription is billed by subscription starting at $25.49 a month (billed annually), so a week of video calls adds up. ScreenApp’s plans include transcription and AI notes.
Who Transcribes Video Calls
Sales teams upload recorded demos and discovery calls, then read the transcript to check what was promised and what the prospect asked for.
Customer support teams transcribe recorded calls for quality checks and training, then search the transcript for the exact moment a customer described an issue.
Remote workers keep a written record of client meetings and project calls run through Zoom, Meet, or Teams, without typing notes during the call itself.
HR and recruiters transcribe recorded interviews and internal meetings for accurate, searchable records.
Consultants and coaches transcribe client sessions and share the written summary afterward instead of asking clients to rewatch the recording.