Get a Transcript of a Zoom Meeting
Upload a Zoom recording, paste a link to one, or connect the meeting bot so it joins your Zoom call and records it live. Either way you get a transcript with each speaker labeled, timestamps, and an AI summary a few minutes after the file finishes processing.
13,230 meetings were transcribed on ScreenApp in the last 90 days. A written transcript means anyone who missed the call, or who wants to search for a topic instead of re-watching the recording, has something to work from.
What you get:
- A transcript with speaker identification, in 100+ languages
- AI chat with any recording, so you can ask what was decided instead of scanning the whole transcript
- AI notes: action items with an owner and deadline, and decisions listed separately
- Export as PDF, DOCX, TXT, SRT and VTT
- Upload a file, paste a link, or connect the meeting bot for Zoom, Google Meet and Microsoft Teams
- Free plan: 2 transcriptions of recordings up to 45 minutes each, with AI chat on both
If you want the bot to join your Zoom calls automatically from your calendar rather than uploading a recording afterward, that setup is covered on the Zoom bot page.
How to Transcribe a Zoom Meeting
- Get the recording to ScreenApp: Upload a Zoom recording you already downloaded, paste a link to one, or connect the meeting bot for Zoom, Google Meet and Microsoft Teams so it joins the call itself. No host permission is required for any of these; any participant can start a recording or bring in the bot.
- The audio is processed: The transcription engine identifies each speaker, adds timestamps, and converts the speech to text. AI notes and a summary are generated at the same time.
- Review, edit, and export: Read through the transcript, correct anything that needs it, and export as PDF, DOCX, TXT, SRT and VTT.
Accuracy depends on the audio each participant sends, so a call with several people talking over each other or on a poor connection has more gaps than a clear one-on-one call. See how we measure accuracy.
Zoom Meeting Transcription vs Other Apps
| Feature | ScreenApp | Otter.ai | Krisp | Read.ai |
|---|---|---|---|---|
| Free plan | 2 transcriptions, up to 45 min each | 300 min/month | 7-day free trial only | 5 meeting transcripts/month |
| Joins Zoom | meeting bot for Zoom, Google Meet and Microsoft Teams | Zoom, Microsoft Teams, and Google Meet | Zoom, Google Meet, Microsoft Teams, Slack Huddles, and in-person meetings | Zoom, Google Meet and Microsoft Teams |
| Bot-free option | Chrome extension that records tab, screen, mic and camera | desktop app records without a bot joining the call | No bot; works in the background on your device | joins as a bot, or records bot-free from its desktop or mobile app |
| AI summary | Included | Pro, $8.33/month billed annually, or $16.99 monthly | Included | Included |
| Paid plan | $19/month annual | $8.33/month annual | $8/month annual | $15/month annual |
Sources, checked 2026-09-13: ScreenApp meeting bot repository, ScreenApp pricing, otter.ai/pricing, krisp.ai/pricing/, read.ai/pricing, otter.ai/otterpilot, krisp.ai/meeting-transcription/, ScreenApp Chrome extension, krisp.ai/ai-meeting-summary/google-meet, read.ai/articles/best-ai-note-taking-app-for-microsoft-teams, read.ai
- vs Otter.ai: Otter’s free plan is capped at 300 minutes a month, and its bot joins Zoom, Microsoft Teams, and Google Meet. ScreenApp’s free plan is 2 transcriptions of recordings up to 45 minutes each with AI chat included.
- vs Krisp: Krisp doesn’t put a bot in the call (No bot; works in the background on your device) and has no ongoing free plan, only a 7-day trial before its $8-a-month plan starts. ScreenApp’s free plan doesn’t expire after a trial period.
- vs Read.ai: Read.ai’s free plan is capped at 5 meeting transcripts a month, then Pro is $15 a month billed annually. ScreenApp’s free plan is 2 transcriptions of recordings up to 45 minutes each.
Who Transcribes Zoom Meetings
Sales teams transcribe client calls so a rep can stay in the conversation instead of typing notes, then pull quotes and action items into the CRM afterward.
Recruiters transcribe candidate interviews conducted over Zoom, with speaker labels separating interviewer and candidate for an easier writeup.
Educators record Zoom classes and office hours, then share the transcript with students who missed the session or want to search it for a specific topic.
Consultants and freelancers keep a written record of client meetings, using the transcript and action items to confirm what was agreed without re-listening to the call.
Legal and compliance teams keep a transcript alongside the recording as part of the meeting record, though a transcript from an AI model is not the same as a certified legal transcript.
Researchers transcribe interviews and focus groups run over Zoom, and use timestamps to cite specific moments when writing up results.