Transcribe a Meeting, Connected or Uploaded
Meeting transcription turns a Zoom, Google Meet, or Microsoft Teams call into a written transcript with each speaker labeled. Connect the meeting bot so it joins your call automatically, or upload a recording you already have, and read the transcript instead of scrolling back through a video.
13,126 meetings were transcribed on ScreenApp in the last 90 days. A written record also means anyone who missed the call, or who wants to search for a topic instead of re-watching, has something to work from.
What you get:
- A transcript with speaker identification, in 100+ languages
- AI chat with any recording, so you can ask what was decided instead of scanning the whole transcript
- AI notes: action items with an owner and deadline, and decisions listed separately
- team workspaces and share links, so the rest of the team can read it without asking for a recap
- Export as PDF, DOCX, TXT, SRT and VTT
- Free plan: 2 transcriptions of recordings up to 45 minutes each, with AI chat on both
How to Transcribe a Meeting
- Connect the bot, or your calendar: Add the meeting bot for Zoom, Google Meet and Microsoft Teams to your call, or connect Google Calendar and Microsoft Calendar so it joins every scheduled meeting on its own. It joins as a visible participant, the same way any other meeting bot does.
- Or upload a recording you already have: If the meeting ran on a platform the bot doesn’t join, such as Webex, or you already recorded it another way, upload the audio or video file (MP4, M4V, MOV, AVI, WEBM, MKV, FLV, TS, MTS, M2TS, 3GP, 3GPP, 3G2, WMV, ASF, VOB, OGV, RM, RMVB, MPG, MPEG, M2V, F4V, MXF) and it transcribes the same way. The Chrome extension for meetings is another way to capture a call without a bot joining at all.
- Read, search, and export: The transcript, with speaker labels, is ready a few minutes after the call ends. Search it, ask AI chat with any recording a question, or export as PDF, DOCX, TXT, SRT and VTT.
Accuracy depends on the audio each participant sends, so a call with several people talking over each other or on a poor connection has more gaps than a clear one-on-one call. See how we measure accuracy.
Meeting Transcription vs Other Apps
| Feature | ScreenApp | Otter.ai | Krisp | Read.ai |
|---|---|---|---|---|
| Free plan | 2 transcriptions, up to 45 min each | 300 min/month | 7-day free trial only | 5 meeting transcripts/month |
| Platforms | meeting bot for Zoom, Google Meet and Microsoft Teams | Zoom, Microsoft Teams, and Google Meet | Zoom, Google Meet, Microsoft Teams, Slack Huddles, and in-person meetings | Zoom, Google Meet and Microsoft Teams |
| Bot-free option | Chrome extension that records tab, screen, mic and camera | desktop app records without a bot joining the call | No bot; works in the background on your device | joins as a bot, or records bot-free from its desktop or mobile app |
| AI notes | Included | Pro, $8.33/month billed annually, or $16.99 monthly | Included | Included |
| Paid plan | $19/month annual | $8.33/month annual | $8/month annual | $15/month annual |
Sources, checked 2026-09-28: ScreenApp pricing, ScreenApp meeting bot repository, otter.ai/pricing, krisp.ai/pricing/, read.ai/pricing, otter.ai/otterpilot, krisp.ai/meeting-transcription/, ScreenApp Chrome extension, krisp.ai/ai-meeting-summary/google-meet, read.ai/articles/best-ai-note-taking-app-for-microsoft-teams, read.ai
- vs Otter.ai: Otter’s free plan is capped at 300 minutes a month, and its bot joins Zoom, Microsoft Teams, and Google Meet. ScreenApp’s free plan is 2 transcriptions of recordings up to 45 minutes each with AI chat included.
- vs Krisp: Krisp doesn’t put a bot in the call (No bot; works in the background on your device) and has no ongoing free plan, only a 7-day trial before its $8-a-month plan starts. ScreenApp’s free plan doesn’t expire after a trial period.
- vs Read.ai: Read.ai’s free plan is capped at 5 meeting transcripts a month, then Pro is $15 a month billed annually. ScreenApp’s free plan is 2 transcriptions of recordings up to 45 minutes each.
Who Uses Meeting Transcription
Remote teams keep a written record of calls across time zones, so a teammate who couldn’t join reads the transcript instead of asking for a recap.
Project managers use the transcript and action items to confirm what was decided and who owns the next step, without re-listening to the recording.
Sales teams transcribe client calls so a rep can focus on the conversation instead of typing notes, then pull quotes into the CRM afterward.
HR teams transcribe interviews and training sessions, with speaker labels separating who said what.
Legal and compliance teams keep a written transcript alongside the recording as part of the meeting record, though a transcript from an AI model is not the same as a certified legal transcript.