How Live Meeting Transcription Works
- Connect Your Meeting - Join Zoom, Teams, or Google Meet with ScreenApp running in the background
- Real-Time Transcription - Watch as AI converts speech to text while your meeting happens
- Speaker Identification - Each participant is automatically labeled in the transcript
- Export and Share - Download your transcript as TXT, PDF, Word, or SRT
Live meeting transcription processes conversations in real-time with 99% accuracy.
Benefits of Real-Time Meeting Transcription
ChatGPT cannot join your meetings or transcribe live conversations because it lacks real-time audio processing and screen access capabilities. This tool connects directly to video conferencing platforms to capture and convert speech to text with speaker identification and timestamps - capabilities text-based AI assistants cannot offer.
Never miss an action item or key decision again. Live meeting transcription captures every word as your conversation unfolds, creating searchable records instantly.
The tool eliminates manual note-taking entirely. Focus on the conversation while AI handles documentation. Your team stays engaged instead of scrambling to write things down.
It also improves accessibility. Team members who miss meetings can review transcripts. Those with hearing difficulties get full participation. Global teams benefit from text they can translate.
Meeting Transcription AI Features
Transcribe Live Meeting with Speaker Labels
Our AI identifies who is speaking throughout the session. No more confusion about who said what. Each speaker is clearly labeled for easy reference.
Meeting Transcription for Every Platform
Works with Zoom, Microsoft Teams, Google Meet, Webex, and any video conferencing tool. Upload recordings or transcribe live calls as they happen.
Search and Export Meeting Transcripts
Find any topic instantly with full-text search. Export your transcript as text files, Word documents, PDFs, or subtitle files for video recordings.
Live Meeting Transcription vs Other Services
| Feature | ScreenApp | Otter.ai | Fireflies.ai | Fathom AI | Read.ai |
|---|---|---|---|---|---|
| Free tier | 45 min/session | 300 min/month | Unlimited (20 AI credits/month) | Unlimited recordings | Limited |
| Pricing (paid) | Free | $8.33-16.99/month | $10-39/month | $18-28/month | Subscription |
| Real-time transcription | Yes | Yes | Yes | Yes | Yes |
| Speaker identification | Yes | Yes | Yes | Yes | Yes |
| Languages | 50+ | 3 | 100+ | 25 | Limited |
| CRM integrations | Yes | Limited | Salesforce, HubSpot | Advanced sync | Yes |
| Action items | Yes | Yes | Paid add-on | Premium only | Yes |
| Export formats | TXT, PDF, DOCX, SRT | Multiple | Multiple | Multiple | Multiple |
Key differences:
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vs Otter.ai: Otter.ai costs $8.33-16.99/month for Pro plan with 1,200 monthly minutes and limits free users to 300 minutes/month. ScreenApp offers 45 minutes per session with unlimited sessions free, no monthly minute caps, and supports 50+ languages vs Otter’s 3 languages.
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vs Fireflies.ai: Fireflies.ai costs $10-39/month and charges for AI credits separately ($5 for 50 credits) beyond base transcription. ScreenApp provides complete transcription with AI summaries and action items free for 45-minute sessions without hidden credit systems or add-on fees.
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vs Fathom AI: Fathom AI costs $18-28/month per user for premium features like action items and advanced summaries. ScreenApp includes all features free for 45-minute sessions with no per-user licensing, making it more cost-effective for small teams.
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vs Read.ai: Read.ai requires subscriptions for core features with pricing on request. ScreenApp provides transparent free tier with 45-minute sessions and all transcription features included without contacting sales.
Who Uses Live Meeting Transcription
- Remote Teams - Get accurate transcripts for distributed workforces
- Project Managers - Document decisions and action items in real time
- Legal and Compliance - Create official records with AI-powered accuracy
- Sales Teams - Transcribe calls for CRM notes and follow-ups
- HR Departments - Capture interviews and training sessions automatically
Frequently Asked Questions
How do I transcribe a live meeting for free?
Start ScreenApp before or during your call. The AI captures speech in real-time and generates a complete transcript automatically. Basic use is free with no registration required.
What’s the best meeting transcription AI?
ScreenApp achieves 99% accuracy with automatic speaker identification. It works with Zoom, Teams, Google Meet, and other platforms for real-time transcription.
Can I get meeting transcription for Zoom calls?
Yes, the tool works with Zoom and all major video conferencing platforms. Connect ScreenApp and it transcribes your calls as they happen.
How accurate is real-time meeting transcription?
The AI achieves 99% accuracy for clear audio. Speaker labels, timestamps, and searchable text are included in every transcript.
Does meeting transcription identify different speakers?
Yes, the tool automatically detects and labels each speaker. Multi-participant calls are clearly organized with speaker identification throughout.
What formats can I export my transcript to?
Export as plain text (TXT), Word document (DOCX), PDF, or SRT subtitle files. Choose the format that fits your documentation needs.
What is automatic meeting transcription?
It uses AI to convert spoken conversations in video conferences into written text without manual input. The system automatically joins your call, identifies speakers, captures dialogue in real-time, and generates searchable transcripts with timestamps for documentation, compliance, and knowledge sharing.
How do I transcribe a live meeting?
Connect the service to video conferencing software like Zoom, Teams, or Google Meet before the call starts. The AI joins automatically, transcribes conversations in real-time with speaker labels, and saves the transcript for immediate access. Free sessions last 45 minutes with unlimited meetings.
