Free Meeting Followup - Automated Followup Emails with AI Summaries and Action Items
This free meeting followup tool automatically generates emails with summaries, action items, and decisions from your conversations. Unlike tools requiring manual drafting or expensive subscriptions, it works instantly with AI-powered email templates and comprehensive task tracking.
Why use this tool:
- Free automated emails with unlimited meetings
- AI-generated summaries with key points and decisions
- Automatic action item extraction with assignees
- Customizable email templates for every meeting type
- One-click send to all participants or selected recipients
- Integration with email, Slack, and project management tools
- Track response rates and task completion
- Central repository for all past follow-ups
It transforms conversations into professional recap emails automatically. Stop manually drafting messages after every meeting - AI handles summary creation, task extraction, and email composition instantly.
How to Use Meeting Followup Tool
Creating automated follow-up emails takes three simple steps:
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Complete Your Meeting - Record your meeting through ScreenApp or upload an existing recording. The tool automatically transcribes the conversation with speaker identification and timestamps. AI processes audio immediately after the meeting ends.
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Review AI-Generated Summary - Access the automatically generated summary including discussion points, decisions made, action items with assignees, and next steps. Edit content, customize the recipient list, and select an email template matching the meeting type (client call, team standup, project review).
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Send Followup Email - Click send to distribute the recap to all participants. It sends a professional email with the summary, task list, and links to the full transcript and recording. Recipients get clear documentation eliminating confusion about responsibilities.
The tool processes recordings in minutes and generates ready-to-send emails. Schedule delayed sending, set reminders for due dates, and track which recipients opened the messages.
Meeting Followup vs Other Tools
| Feature | ScreenApp | Tactiq | Fathom | HubSpot Sequences | SalesLoft | Fireflies.ai |
|---|---|---|---|---|---|---|
| Free tier | Unlimited | Limited free | Unlimited | Paid only | Paid only | 800 credits/month |
| Pricing (paid) | Optional | $8/mo | $19-39/mo | Included in HubSpot | Enterprise | Varies |
| Auto email generation | Yes | Yes | Yes | Manual templates | Manual templates | Yes |
| Action item extraction | Yes | Yes | Limited | Manual | Manual | Yes |
| Custom templates | Yes | Yes | Limited | Yes | Yes | Limited |
| One-click send | Yes | Limited | Yes | Sequence-based | Sequence-based | Limited |
| Track responses | Yes | No | Limited | Yes | Yes | No |
| Platform support | All meetings | Meet/Zoom/Teams | Zoom/Meet/Teams | Email only | Email/phone | Meet/Zoom/Teams |
| Sales focus | All teams | All teams | All teams | Sales only | Sales only | Sales/All teams |
Key differences:
- vs Tactiq: Tactiq costs $8/month with limited free features and requires a browser extension for meeting capture. ScreenApp provides unlimited free automated emails with comprehensive task tracking and works across all meeting types.
- vs Fathom: Fathom offers free unlimited recording but charges $19-39/month for advanced features and only supports Zoom, Meet, and Teams. ScreenApp works free for all meeting types including in-person and phone calls.
- vs HubSpot Sequences: HubSpot requires a paid Sales Hub subscription and focuses on sales sequences with manual email template creation. ScreenApp generates AI-powered emails automatically for any meeting type without subscription requirements.
- vs SalesLoft: SalesLoft is an enterprise sales engagement platform charging per-user fees with sales-specific workflows. ScreenApp works for all teams (not just sales) with instant AI email generation without complex cadence setup.
- vs Fireflies.ai: Fireflies uses a credit system limiting free email generation. ScreenApp offers unlimited free automated emails with better task tracking and customization options.
Benefits of Automated Meeting Followup
Save Time with AI Email Generation
Stop spending 15-30 minutes after every meeting manually drafting recap emails. The tool generates professional recaps in seconds including the summary, action items, and next steps. Focus time on work instead of administrative tasks.
Improve Accountability with Action Tracking
AI automatically identifies tasks from conversation and assigns them to mentioned participants with deadlines. It tracks completion status, sends reminders for overdue items, and monitors accountability. Nothing gets forgotten or lost.
Ensure Consistent Communication
Every meeting gets documented with a professional recap using a consistent format. The tool maintains communication standards across your team, eliminates confusion about what was discussed, and creates searchable history for reference.
Boost Response and Completion Rates
Track which recipients opened emails, monitor task completion, and send automated reminders. Response rates improve by 40% compared to manual follow-up, and tasks get completed on time.
Who Needs Meeting Followup Tool
Busy Professionals and Managers
Eliminate manual email drafting after multiple daily meetings. The tool generates professional recaps automatically, saving hours weekly. Maintain clear communication without administrative burden.
Sales and Client Success Teams
Document client calls with automated emails capturing commitments, requirements, and next steps. It creates a paper trail for client relationships and ensures timely follow-through on promises made.
Project Managers and Team Leads
Track tasks across multiple project meetings with automatic extraction and assignment. The tool monitors completion, sends reminders, and maintains clear accountability for team deliverables.
Remote and Distributed Teams
Keep distributed teams aligned with consistent meeting documentation. Team members across time zones receive clear recaps of discussions, decisions, and responsibilities from meetings they couldn’t attend.
Complete Meeting Recorder Platform
Looking for more meeting documentation tools? Explore our complete meeting recorder platform with automatic transcription, AI summaries, action item extraction, speaker identification, and searchable meeting libraries. Get everything you need to never miss important meeting details again.
FAQ
Is the meeting followup tool really free?
Yes. It is completely free with unlimited automated emails, unlimited AI summaries, and no monthly caps. No credit card required. Generate professional recap emails for unlimited meetings without subscription fees.
How does automated email generation work?
AI transcribes the meeting, analyzes conversation to identify key points, extracts tasks with assignees, recognizes decisions made, and generates a professional email using customizable templates. Review and customize before sending with one click.
Can I customize followup email templates?
Yes. Create custom templates for different meeting types (client calls, team standups, board meetings). The tool allows editing default templates, adding company branding, and creating templates matching your communication style.
Does the tool track if recipients read followup emails?
Yes. It tracks email open rates, monitors which recipients read the recap, and shows engagement metrics. Identify who needs reminders about tasks or didn’t review the documentation.
Can I schedule delayed sending of followup emails?
Yes. Schedule emails to send hours or days after the meeting ends. The tool allows reviewing and editing AI-generated content before the scheduled send time, perfect for meetings ending late or needing approval before distribution.
How are action items tracked?
AI extracts tasks from conversation with context, assignees, and deadlines. The tool tracks completion status, sends reminders for approaching deadlines, monitors overdue items, and integrates with project management tools for task creation.
Does the tool work with calendar integrations?
Yes. It integrates with Google Calendar, Outlook, and other calendar platforms. Automatically detect participants, send recaps to all attendees, and link emails to calendar events for easy reference.
Can I send followup to selected recipients only?
Yes. Choose which participants receive the email. The tool allows selecting specific recipients, excluding certain attendees, and customizing the message for different recipient groups from the same meeting.
What meeting types does the tool support?
All meeting types including video calls (Zoom, Teams, Meet), in-person meetings, phone calls, client sessions, team standups, board meetings, and 1-on-1s. It generates the appropriate format for any conversation type.
How does this compare to manual followup emails?
Automated follow-up saves 15-30 minutes per meeting, ensures consistent documentation, never forgets tasks, maintains professional tone, and improves response rates by 40%. It eliminates administrative burden while improving communication quality.
