Get an AI Summary of a Zoom Recording
This tool takes a Zoom recording, whether you upload the file or paste a link to it, and turns it into a transcript with an AI summary, decisions, and action items. No bot joins a live call: you upload or import the recording after the meeting ends, and the summary is ready a few minutes later.
13,126 meetings were recorded on ScreenApp in the last 90 days. That makes it a fit for meetings that already happened, cloud recordings pulled from your Zoom account, or calls where you would rather not have a bot show up as a participant.
What you get with every recording:
- A transcript with speaker identification
- AI notes: action items with an owner and deadline, and decisions listed separately
- chapters with timestamps, so you can jump to the part of the meeting you need
- AI chat with any recording, so you can ask a question instead of re-reading the transcript
- Export as PDF, DOCX, TXT, SRT and VTT
- Import from a link or upload the file directly, in 100+ languages
- Free plan: 2 transcriptions of recordings up to 45 minutes each
If you want a bot to join and record Zoom calls automatically from your calendar, that is a separate tool: see the Zoom bot.
How to Summarize a Zoom Recording
- Upload the recording or paste the link: Upload the MP4 file Zoom saved locally, or paste a link if the recording is stored in Zoom’s cloud or another host.
- Let it process: The tool transcribes the audio, identifies speakers, and reads the transcript to pull out the summary, decisions, and action items.
- Read and share: Search the transcript, jump to a chapter, or ask a question about the meeting. Export the summary or share it with a link.
Accuracy depends on the recording’s audio. A clear one-on-one call transcribes better than a large call with several people talking over each other. See how we measure accuracy.
Zoom AI Summary vs Other Tools
| Feature | ScreenApp | Zoom AI Companion | Otter.ai | Fireflies.ai | Krisp |
|---|---|---|---|---|---|
| Free tier | 2 transcriptions, up to 45 min each | 3 uses/month (My Notes) | 300 min/month | 400 min storage, 20 AI credits/month | 7-day trial, no ongoing free plan |
| Works from an uploaded recording | Yes | Not stated | 3 lifetime imports on the free plan | Needs Free | Not stated |
| In-meeting summary needs a paid Zoom plan | Not applicable | a licensed user on Zoom Workplace Pro or a higher plan | Not applicable | Not applicable | Not applicable |
| Summary languages | 100+ | 30 | 6 | Not stated | Not stated |
| Action items | action items with an owner and deadline, and decisions listed separately | Not stated | Included, automatically assigned | Included | Included |
| Paid plan | $19/month annual | $8.33/month (My Notes) | $8.33/month annual | $19/month annual | $8/month annual |
Sources, checked 2026-09-23: screenapp.io/accuracy#languages, ScreenApp pricing, zoom.com/en/products/ai-assistant/features/ai-note-taking/, otter.ai/pricing, Fireflies pricing, guide.fireflies.ai/articles/4027724828-learn-about-the-fireflies-free-plan, krisp.ai/pricing/, Fireflies upload guide, support.zoom.com/hc/en/article, otter.ai, fireflies.ai, krisp.ai/ai-meeting-summary/google-meet
- vs Zoom AI Companion: Zoom’s own Meeting Summary runs inside the call, but it needs a licensed user on Zoom Workplace Pro or a higher plan and Meeting Summary is not available within breakout rooms. ScreenApp works from a recording you already have, on any plan, and covers meetings you did not turn the in-call summary on for.
- vs Otter.ai: Otter’s free plan caps you at 300 minutes a month, and Pro starts at $8.33 a month billed annually. ScreenApp’s free plan is 2 transcriptions of recordings up to 45 minutes each, importable from a link as well as uploaded.
- vs Fireflies.ai: Fireflies offers a Chrome extension recording without the Fireflies bot, with 400 minutes of storage and 20 AI credits a month on its free plan. Its Business plan is $19 a month billed annually.
- vs Krisp: Krisp also summarizes without a bot, but it works from your device during the call rather than from an uploaded recording, and its free option is only a 7-day trial before Core at $8 a month billed annually. ScreenApp has an ongoing free plan.
Who Uses a Zoom AI Summary Tool
Professionals with meeting overload upload the day’s Zoom recordings and read the summaries instead of rewatching each one, catching decisions and action items in minutes rather than hours.
Team leaders and managers keep a record of project discussions and status updates without sitting through the recording again, and share the summary with stakeholders who could not attend.
Sales and client success teams upload client calls and demos to capture requirements, objections, and next steps, building a searchable history of what was discussed and agreed.
Educators and trainers upload recorded classes and training sessions to get a transcript and notes students or new hires can search, without rewatching the whole session.
Remote and distributed teams upload meetings colleagues could not attend live, so async reviewers get a written summary instead of scheduling a recap call.
Looking for more meeting documentation tools? Explore the meeting recorder for automatic transcription, AI summaries, and searchable meeting libraries.
