Turn a Transcript Into Meeting Minutes
Teams, Zoom and Google Meet will all hand you a transcript. None of them hands you minutes. What you get is page after page of “yeah, so, I think…” with timestamps, and somebody still has to turn it into the half page people actually read.
Paste that transcript here, or drop the file in, and you get the half page: a summary, the decisions made, who attended if the transcript names them, and the action items with owners and deadlines where people said them out loud. No recording step, and nothing to wait on while audio processes, because the work is done from the text.
Summary and Decisions
What the meeting covered and what it settled, in plain language.
Action Items With Owners
The converter lists action items with an owner and deadline, and decisions listed separately, when the transcript states them.
Your Language, Your Length
Any of 12 output languages, as Full notes or a Quick summary.
Copy or Download
Paste the result into an email or chat, or save it as a text file.
It takes pasted text or a TXT or DOCX file (an old .doc needs saving as .docx first). It’s free, and there’s no signup.
If you have a recording instead of a transcript, ScreenApp’s meeting minutes generator transcribes it for you and builds the minutes from that.
What the Minutes Look Like
Here is the shape of the result for a 40-minute project check-in, using Full notes.
Meeting minutes
Website Relaunch Check-In
Attendees
Maya (project lead), Sam (design), Alex (engineering), Priya (marketing)
Summary
The team reviewed the relaunch timeline. Design is on schedule, but the content migration is a week behind because the product pages still need final copy.
Decisions
- Launch moves from the 3rd to the 10th.
- The blog migrates after launch, not before.
Action items
- Priya sends final product copy by Friday.
- Alex sets up redirects for the old URLs by Wednesday.
- Maya tells the sales team about the new date today.
The meeting and minutes are made up for this example. Real results depend on the transcript you paste.
Get Action Items With a Name on Each
Check the Labels
Teams and Zoom name every line.
Swap In Real Names
Replace "Speaker 1" and "Speaker 2".
Then Paste
Each task comes out with an owner.
A transcript with no names gives you tasks with nobody attached, and a follow-up email asking who agreed to what.
How to Convert a Transcript to Minutes
- Add the transcript. Paste it, or upload the TXT or DOCX file your meeting app exported.
- Pick a language and format. Full notes keeps the discussion points. Quick summary is what you’d paste into a chat channel.
- Generate and copy. Copy the minutes, or download them as a text file.
The minutes are only as good as the transcript. Speaker names matter most: a Teams or Zoom transcript labels every line with who said it, so the action items come out with owners.
Getting the Transcript Out of Teams, Zoom or Meet
This is the part that trips people up, so here it is per app.
Microsoft Teams
Open Chat, find the meeting's chat, then go to Recap, then Transcript, and use the dropdown next to Download. You get .docx or .vtt. Take the .docx, it uploads straight in.
By default only the organizer and co-organizers can download it. No Download option? Ask the organizer.
Google Meet
The transcript lands in the organizer's Google Drive, in the Google Meet folder. Open it, select all, and paste.
Zoom
A transcript needs a Pro, Business, Education, or Enterprise account with cloud recording and audio transcription enabled. It arrives with the cloud recording once processing finishes.
A local recording doesn't get one, so upload it to the Zoom AI summary instead.
A .vtt file is plain text with timestamps, and the picker won’t list it. Drag it onto the upload box anyway (it’s read as text), or open it in a text editor and paste. The timestamps don’t hurt the minutes.
No transcript at all because you weren’t the host? Record the next one yourself with the Google Meet recording extension or the meeting transcription Chrome extension.
Ask the Meeting What the Minutes Leave Out
Minutes keep the decisions and the tasks. For anything else about the meeting, upload the recording to ScreenApp and ask. Click a question to open ScreenApp with it ready to ask.
In ScreenApp, clicking a moment in the transcript jumps the player to that point in the recording, so you can check any answer against the meeting.
What It Can and Cannot Do
Good at
- Transcripts from Teams, Zoom, Meet, Otter, or notes typed by hand
- Action items with owners, when people named them
- Minutes in a different language from the meeting
- A short recap to drop into a chat channel
Not built for
- Recordings: it reads text only, so use the meeting minutes generator for audio or video
- Owners or deadlines nobody said out loud
- Transcripts your company rules say can't leave your systems
Transcript to Meeting Minutes Converter vs Other Tools
| Feature | ScreenApp | Tactiq | Otter.ai | Fireflies.ai |
|---|---|---|---|---|
| Input | Paste text, or upload TXT, DOCX | TXT, DOC, DOCX and PDF, up to 50KB | Not stated (records or imports audio; no transcript-paste tool) | Not stated (meeting bot or uploaded recording; no transcript-paste tool) |
| Action items | action items with an owner and deadline, and decisions listed separately | Included | Included, automatically assigned | Included |
| Output format | Copy, or download as text | PDF or copyable text | Not stated | Not stated |
| Free tier | Free, no signup | 10 transcripts/month | 300 min/month | 400 min storage/month |
| Paid plan (full app) | $19/month annual | $8/month annual | $8.33/month annual | $19/month annual |
Sources, checked 2026-10-14: ScreenApp pricing, tactiq.io/tools/ai-meeting-minutes-generator, Tactiq home page, Otter home page, Fireflies home page, Tactiq plan guide, Otter pricing, Fireflies pricing
- vs Tactiq: Tactiq’s meeting minutes tool accepts TXT, DOC, DOCX and PDF, up to 50KB and exports as PDF or copyable text. Its free plan is capped at 10 transcripts a month; Pro is $8 a month billed annually. ScreenApp’s transcript tool has no monthly cap.
- vs Otter.ai: Otter is built to record and transcribe audio, with 300 minutes a month on its free plan, and it does not offer a tool for pasting a transcript you already have. If you have a recording rather than a transcript, upload it to ScreenApp’s meeting minutes generator instead.
- vs Fireflies.ai: Fireflies works from a meeting bot or an uploaded recording, with 400 minutes of storage free a month. Like Otter, it has no plain transcript-paste tool; ScreenApp’s converter works directly from the text.
Who Converts a Transcript to Meeting Minutes
Mostly the person who gets “can you send the minutes?” after a meeting they also had to sit through.
Executive assistants and secretaries download the Teams transcript the moment the call ends and send minutes the same day instead of the end of the week.
Project managers paste a sprint planning or retro transcript and keep only the decisions and the tickets to create.
Consultants turn a client call into a short set of minutes they can send as a deliverable, without billing an hour to formatting.
Researchers paste an interview transcript to get the topics and any commitments, though for proper qualitative coding they’ll still want the full transcript next to it.
For a recap email instead of minutes, record or upload the call to meeting followup. To get the output in a fixed structure, pick a meeting notes template.
What Each Plan Does Here
The converter on this page is free and stays free. An account is for the step before it or the step after it.
Convert the Transcript
Paste or upload a transcript and get the minutes here, as often as you like.
Start From the Recording
No card needed. Record or upload the meeting for a transcript with speaker identification, then ask the AI about anything the minutes leave out. The free plan covers 2 transcriptions of recordings up to 45 minutes each and 10 AI chats a month.
7 Days to Try Pro
Pro is $19 a month billed annually, with 50 transcriptions and 50 AI chats a month. Use every Pro feature for 7 days and confirm it does what you need before the first payment. The trial is for annual plans only. Trial terms: Card required. See the plans and terms.
