6 ChatGPT Prompts to Streamline Your Meeting Note-Taking Process

by Andre Smith
Last Updated:
November 21, 2023
6 ChatGPT Prompts to Streamline Your Meeting Note-Taking Process
Meetings, meetings, meetings. They're a necessary evil of the professional world, but they don't have to be a time suck. With ChatGPT, you can streamline your meeting note-taking process and get back to your work faster. Here are 6 ChatGPT prompts that will help you take better meeting notes, save time, and make your meetings more productive

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Meetings are an essential part of work life, but they can also be a major time suck. One of the most time-consuming aspects of meetings is taking notes. Lucky there is an AI that takes video notes for you and lets you chat to your videos. If you're tired of spending hours transcribing meeting minutes, AI Can help.

ChatGPT is a powerful language model that can be used to generate comprehensive and accurate meeting summaries in just a few minutes. ScreenApp is a video platform that makes it easy to use ChatGPT prompts with any video.

By using ChatGPT and ScreenApp together, you can easily streamline your meeting note-taking process. Here's how:

  1. Record or upload your meetings or videos to ScreenApp.
  2. Unify your meetings with AI to use ChatGPT with MS Teams or Google Meet
  3. Use one of the ChatGPT prompts below to generate a meeting summary.
  4. Review and edit the meeting summary as needed.
  5. Share the meeting summary with your team.

Why is ChatGPT useful for meeting note-taking?

  • Saves time: ChatGPT can automatically generate meeting notes in a fraction of the time it would take to type them out manually. This frees up participants to focus on other tasks, such as participating in the meeting and brainstorming ideas.
  • Improves accuracy: ChatGPT is trained on a massive dataset of text and code, which gives it the ability to understand and summarize complex information. This means that ChatGPT can generate meeting notes that are more accurate and comprehensive than notes taken manually.
  • Identifies key points and action items: ChatGPT can be used to identify the key points and action items from a meeting transcript. This can help participants to quickly understand the most important takeaways from the meeting and ensure that all of the necessary follow-up tasks are assigned.
  • Creates different types of meeting notes: ChatGPT can be used to generate a variety of different types of meeting notes, such as meeting summaries, meeting minutes, and meeting agendas. This makes it a versatile tool that can be used to meet the specific needs of any team.

6 ChatGPT Prompts to Streamline Your Meeting Note-Taking Process

1. Prompt: Summarize the key points of this meeting.

To summarize the key points of a meeting using ChatGPT, you can use the following prompt:

Summarize the key points of this meeting

This prompt will ask ChatGPT to generate a summary of the most important information discussed in the meeting. The summary will typically include the following:

  • The purpose of the meeting
  • The key decisions made
  • The next steps that need to be taken
  • Any important action items

Here is an example of a ChatGPT response to the prompt "Summarize the key points of this meeting":

The purpose of this meeting was to discuss the launch of our new product. We decided to launch the product on November 1st and we agreed on a marketing budget of $10,000. We also assigned the following action items:

  • John will create a landing page for the product.
  • Jane will write a blog post about the product.
  • David will create a social media campaign for the product.

Our next meeting will be on October 25th to review our progress on these action items.

You can use this summary to quickly recap the meeting for attendees and ensure that everyone is on the same page. You can also use it to identify any areas where further discussion or clarification is needed.

Knowing the key points of a meeting is crucial

2. Prompt: Identify the action items from this meeting and assign them to responsible parties.

To use this prompt, use this:

Identify the action items from this meeting and assign them to responsible parties

This prompt will ask ChatGPT to scan the meeting transcript for any statements that indicate that an action needs to be taken. ChatGPT will then generate a list of action items, along with the responsible parties.

Action Items:

  • Create a landing page for the new product (John)
  • Write a blog post about the new product (Jane)
  • Create a social media campaign for the new product (David)
  • Review the progress on the above action items at the next meeting (John, Jane, David)

You can use this list of action items to ensure that all of the necessary tasks are completed and that everyone is on the same page. You can also use it to track the progress of each action item and to identify any potential roadblocks.

Assign Clear action items

3. Prompt: Create a DACI summary for the decisions made in this meeting.

To create a DACI summary for the decisions made in a meeting using ChatGPT, you can use the following prompt:

Create a DACI summary for the decisions made in this meeting.

This prompt will ask ChatGPT to generate a table that summarizes the decisions made in the meeting, along with the Driver, Approver, Contributor, and Informed parties for each decision.

Here is an example of a ChatGPT response to the prompt "Create a DACI summary for the decisions made in this meeting":

DACI decision table

4. Prompt: Fill out a retro template for this meeting, identifying what went well, what went poorly, and what we can improve for next time.

To fill out a retro template for a meeting using ChatGPT, you can use the following prompt:

Fill out a retro template for this meeting, identifying what went well, what went poorly, and what we can improve for next time.

This prompt will ask ChatGPT to generate a response that addresses the following three areas:

  • What went well?
  • What went poorly?
  • What can we improve for next time?

ChatGPT will typically generate a response that includes the following:

  • A list of things that went well during the meeting, such as being well-organized, productive, and engaging.
  • A list of things that could be improved, such as starting on time, staying on track, and giving everyone a chance to participate.
  • A list of specific suggestions for how to improve the meeting for next time.

Here is an example of a ChatGPT response to the prompt "Fill out a retro template for this meeting, identifying what went well, what went poorly, and what we can improve for next time":

What went well?

  • The meeting was well-organized and productive.
  • Everyone participated actively in the discussion.
  • We were able to make good progress on our goals.

What went poorly?

  • The meeting started a few minutes late.
  • We went over time on a few topics.
  • Not everyone had a chance to share their thoughts on all of the topics.

What can we improve for next time?

  • Start the meeting on time.
  • Set a timer for each topic to ensure that we stay on track.
  • Use a round-robin approach to give everyone a chance to share their thoughts.

You can use this response to identify areas where the meeting can be improved and to develop a plan for making those improvements. ChatGPT can be a valuable tool for filling out retro templates, but it is important to remember that it is not a replacement for human judgment. It is important to review the generated response carefully and to make any necessary edits.

Retro Template for meetings

5. Prompt: Generate a stand-up meeting template for our team.

To generate a stand-up meeting template for your team using ChatGPT, you can use the following prompt:

Generate a stand-up meeting template for our team.

This prompt will ask ChatGPT to generate a template that you can use for your team's stand-up meetings. The template will typically include the following:

  • A welcome and introduction
  • A review of the previous day's progress
  • A discussion of the current day's priorities
  • A review of any blockers or challenges

Here is an example of a ChatGPT response to the prompt "Generate a stand-up meeting template for our team":

Welcome and introduction

  • Welcome everyone to the stand-up meeting.
  • Introduce any new team members.
  • Review the purpose of the stand-up meeting.

Review of the previous day's progress

  • Ask each team member to share what they accomplished the previous day.
  • Highlight any significant accomplishments.
  • Identify any areas where the team can improve.

Discussion of the current day's priorities

  • Ask each team member to share their priorities for the current day.
  • Discuss any dependencies or potential conflicts.
  • Make sure that everyone is clear on their priorities.

Review of any blockers or challenges

  • Ask each team member to share any blockers or challenges they are facing.
  • Brainstorm solutions to the blockers and challenges.
  • Identify any team members who can provide assistance.

Conclusion

  • Thank everyone for their participation.
  • Summarize the key takeaways from the meeting.
  • Adjourn the meeting.

You can use this template as a starting point for your team's stand-up meetings. You can customize the template to fit the specific needs of your team. For example, you may want to add additional sections to the template to discuss specific topics, such as team goals, team metrics, or customer feedback.

Keep track of your standups

6. Prompt: Write a meeting agenda for our next team meeting.

To write a meeting agenda for your next team meeting using ChatGPT, you can use the following prompt:

Write a meeting agenda for our next team meeting on [date] at [time].

This prompt will ask ChatGPT to generate an agenda for your team meeting based on the date and time that you specify. ChatGPT will typically generate an agenda that includes the following:

  • A list of topics to be discussed
  • An estimated time for each topic
  • The person responsible for leading the discussion for each topic

Here is an example of a ChatGPT response to the prompt "Write a meeting agenda for our next team meeting on 2023-10-25 at 10:00 AM":

Welcome and introductions (5 minutes)

  • Welcome everyone to the meeting and introduce yourself if you are new to the team.
  • Go around the room and have everyone introduce themselves and share what they are working on.

Review of previous week's progress (10 minutes)

  • Review the team's progress on the current sprint.
  • Discuss any completed tasks, as well as any tasks that are still in progress.
  • Identify any lessons learned from the previous week.

You can use this agenda as a starting point for your team meeting. You can customize the agenda to fit the specific needs of your team and the topics that you need to discuss. For example, you may want to add additional topics to the agenda, such as team goals, team metrics, or customer feedback.

How exactly do I use these prompts on a Video?

ChatGPT is a powerful language model that can be used to generate text, translate languages, write different kinds of creative content, and answer your questions in an informative way. However, ChatGPT is not specifically designed for meeting note-taking.

Thats why ScreenApp exists. ScreenApp is a cloud-based recording and transcription tool that is specifically designed for meeting note-taking. ScreenApp automatically transcribes meetings, which makes it easy to generate comprehensive and accurate meeting notes.

In addition, ScreenApp provides the full video context of the meeting, which can be helpful for understanding the context of the meeting notes. For example, if you are reviewing a meeting note and you are not sure what something means, you can watch the video of the meeting at that point to get more context.

Meetings can be busy and chaotic. Streamline them

How to use ScreenApp's Ask AI to take notes

To use ScreenApp's Ask AI for meeting note-taking, signup for a free ScreenApp account.

Once you have started recording a meeting or uploaded a videoin ScreenApp, you can open the Ask AI sidebar by clicking on the Ask AI icon in the top right corner of the screen.

In the Ask AI sidebar, you can type in a question or prompt related to the meeting. For example, you could type "Summarize the key points of this meeting" or "Identify the action items from this meeting and assign them to responsible parties."

ScreenApp will then use ChatGPT to generate a response to your question or prompt. The response will be displayed in the Ask AI sidebar.

You can then review the response and edit it as needed. Once you are happy with the response, you can click on the "Add to Notes" button to add it to your meeting notes.

Ask AI in ScreenApp

ScreenApp effortlessly captures your screen recordings and leverages AI to transcribe and summarize your meetings and workflows, making it simple to share insights with your team, clients, and prospects.
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