Get a Webex Meeting Transcript Without a Bot
ScreenApp has no bot for Webex. Its meeting bot for Zoom, Google Meet and Microsoft Teams, so a calendar-scheduled Webex call has nothing to auto-join the way a Zoom or Teams call does. What works instead is recording the call yourself and letting ScreenApp turn that recording into a transcript with AI notes.
The Chrome extension that records tab, screen, mic and camera before you open your Webex link, so the recording captures the tab as the call happens. If you would rather not install anything, use any screen recorder and upload the file afterward, or upload a Webex recording you already made with Cisco’s own recording feature. Either way, other participants see the same call they would without a recording tool: nothing joins as a visible attendee.
What you get back:
- A transcript with speaker identification
- AI notes: action items with an owner and deadline, and decisions listed separately
- chapters with timestamps, so you can jump to the part of the call you need
- AI chat with any recording, so you can ask a question instead of re-reading the transcript
- Export as PDF, DOCX, TXT, SRT and VTT
- Free plan: 2 transcriptions of recordings up to 45 minutes each
How to Record and Transcribe a Webex Meeting
- Open the extension before you join: Install the Chrome extension that records tab, screen, mic and camera and start it before you open your Webex meeting link. Nothing joins the call as a participant.
- Run the call as normal: Talk through the meeting the way you always do. If you already have a Webex recording from Cisco’s own recording feature or another app, skip straight to uploading it.
- Read the transcript and notes: A few minutes after the call ends, the transcript and AI notes are ready. Search the transcript or ask a question about the meeting instead of replaying it.
Accuracy depends on the audio each participant sends, so a meeting with several people talking over each other or on a poor connection will have more gaps than a clear one-on-one call. See how we measure accuracy.
Webex Notetaker vs Other Apps
None of the major meeting assistants send a bot into Webex. Otter.ai’s meeting agent covers Zoom, Microsoft Teams, and Google Meet; Fireflies.ai’s calendar bot covers Zoom, Google Meet, and Microsoft Teams. For a Webex call, all of them fall back to a bot-free recorder, the same category ScreenApp is built around.
| Feature | ScreenApp | Otter.ai | Fireflies.ai | Notta |
|---|---|---|---|---|
| Bot-free recording for Webex | Chrome extension that records tab, screen, mic and camera | desktop app records without a bot joining the call | Chrome extension recording without the Fireflies bot | desktop app, browser extension, or mobile app record without a bot joining the call |
| Free tier | 2 transcriptions, up to 45 min each | 300 min/month | 400 min storage, 20 AI credits/month | 120 min/month, 3 min/conversation |
| Action items | action items with an owner and deadline, and decisions listed separately | Included, automatically assigned | Included | AI Notes add-on (summaries and action items, uses AI Credits) |
| Languages | 100+ | 6 | 100+ | 58 |
| Paid plan | $19/month annual | $8.33/month annual | $19/month annual | $8.17/month annual |
Sources, checked 2026-09-24: ScreenApp Chrome extension, ScreenApp pricing, otter.ai/otterpilot, Fireflies pricing, notta.ai/en/pricing, otter.ai/pricing, guide.fireflies.ai/articles/4027724828-learn-about-the-fireflies-free-plan, otter.ai, fireflies.ai, screenapp.io/accuracy#languages, notta.ai/en
- vs Otter.ai: Otter’s bot only joins Zoom, Microsoft Teams, and Google Meet, so a Webex call needs its desktop app records without a bot joining the call instead. Its free plan caps you at 300 minutes a month in 6 languages; ScreenApp’s free plan is 2 transcriptions of recordings up to 45 minutes each in 100+ languages.
- vs Fireflies.ai: Fireflies’ calendar bot is built for Zoom, Google Meet, and Microsoft Teams, not Webex. Its own Chrome extension recording without the Fireflies bot covers the gap, similar to ScreenApp’s extension. Fireflies’ free plan gives 400 minutes of storage and 20 AI credits a month.
- vs Notta: Notta’s desktop app, browser extension, or mobile app record without a bot joining the call, which also works for Webex. Its free plan is 120 minutes a month, capped at 3 minutes per conversation, and Pro is $8.17 a month billed annually.
Who Uses a Webex Meeting Notetaker
Enterprise and IT teams whose organization standardized on Cisco Webex still want a searchable transcript after each call, without adding a calendar bot to infrastructure the security team has to approve first.
Client-facing teams whose customers require Webex for external meetings record the call from their own side with the extension, then read back the transcript and action items to write up the follow-up.
Trainers and onboarding teams record Webex training sessions and turn each one into a transcript and summary that new hires can search instead of sitting through a repeat session.
Consultants and support staff who meet clients on Webex keep a private record of the call without a bot appearing as a named participant on a client-facing platform.
Project managers documenting Webex meetings for compliance upload the call afterward and get a searchable archive alongside their other project recordings.
Complete Meeting Recorder Platform
For calls on platforms with a real calendar bot, see the AI meeting assistant, which covers meeting bot for Zoom, Google Meet and Microsoft Teams. For the general bot-free approach this page describes, see the automatic note taker.
