Get AI Notes and Action Items from a Meeting
Smart Noter records a meeting, or takes a recording you already have, and turns it into notes: a summary, speaker labels, and a list of action items with who owns each one. There is no manual note-taking during the call and nothing to type up afterward.
Read the notes back after the meeting instead of relying on what you managed to scribble down while trying to listen.
What you get:
- A transcript with speaker identification
- AI notes: action items with an owner and deadline, and decisions listed separately
- AI chat with any recording
- Transcription in 99 languages
- Export as PDF, DOCX, TXT, SRT and VTT
- Free plan: one recording of up to 45 minutes, with AI chat on it
ChatGPT cannot join a meeting or record live audio. It works from text or images you paste in. Smart Noter records the meeting itself, then produces the transcript and notes from that recording.
How to Use Smart Noter
- Record or upload: Start recording in the browser or on your phone, or upload a meeting recording you already have.
- AI processes it: Transcription, speaker identification, and action item extraction run automatically once the recording is ready.
- Read the notes: A transcript with timestamps and AI notes are ready a few minutes later. Ask a question about the meeting instead of scrolling back through the whole thing.
Accuracy depends on the audio. A phone close to the speakers does better than a laptop mic across a large room with people talking over each other. See how we measure accuracy.
Smart Noter vs Other Apps
| Feature | ScreenApp | Otter.ai | Fireflies | Fathom |
|---|---|---|---|---|
| Free plan | one recording, up to 45 min | 300 min/month, 30 min per conversation | 400 min storage, 20 AI credits/month | Unlimited recordings and transcriptions |
| Paid plan | $19/month annual | $8.33/month annual | $19/month annual (Business) | $16/month annual |
| Speaker identification | speaker identification | Basic tier | Not stated | Not stated |
| Action items | action items with an owner and deadline, and decisions listed separately | Included, automatically assigned | Included | Included |
| Languages | 99 | 6 | 100+ | Not stated |
| CRM integration | Not stated | Salesforce and HubSpot | Salesforce, HubSpot, and others | Salesforce, HubSpot, and others |
Sources, checked 2026-09-13: screenapp.io/accuracy, github.com/screenappai/screenapp-new/blob/main/apps/web/src/lib/templates.ts, screenapp.io/accuracy#languages, screenapp.io/pricing, screenapp.io/help/how-many-minutes-can-i-record, otter.ai/pricing, guide.fireflies.ai/articles/4027724828-learn-about-the-fireflies-free-plan, fathom.ai/pricing, guide.fireflies.ai/articles/2063312779-fireflies-business-tier-pricing-and-features, otter.ai, fireflies.ai, fathom.ai, otter.ai/otterpilot, fireflies.ai, fathom.ai
- vs Otter.ai: Otter’s free plan caps you at 300 minutes a month and 30 minutes per conversation, transcribing 6 languages. ScreenApp’s free plan is one recording of up to 45 minutes, in 99 languages.
- vs Fireflies: Fireflies’ free plan gives 400 minutes of storage and 20 AI credits a month; uploading your own recordings needs the Pro tier. ScreenApp’s free recording accepts an upload from the start.
- vs Fathom: Fathom’s free plan is Unlimited recordings and transcriptions, aimed at live calls on Google Meet, Zoom, and Microsoft Teams. ScreenApp also takes a recording you already have, with a smaller free allowance per recording.
Who Uses Smart Noter
Project managers review the action items list after a planning meeting instead of writing one up from memory, then check who owns each task before the next standup.
Sales teams replay a prospect call through the transcript to catch the objections and next steps they did not have time to write down live.
Students record a lecture or study group session and read the summary and action items afterward. The lecture recorder is built for this specifically.
Researchers run interview recordings through it for a searchable, speaker-labeled archive instead of a stack of typed notes taken mid-conversation.
Remote teams share the transcript and notes from a meeting instead of writing minutes by hand, so everyone has the same record. Team memory keeps that history searchable across meetings.
Anyone who takes calls regularly gets the notes and action items without a separate note-taking app open during the call. See the note taking app overview for the full picture of what ScreenApp turns a recording into.
FAQ
Is Smart Noter free?
Yes. The free plan includes one recording of up to 45 minutes, with the transcript, AI notes, and AI chat on that recording. Paid plans start at $19 a month billed annually and remove the limits.
Is Smart Noter available on mobile?
Yes. Smart Noter works through iOS and Android apps, Mac and Windows apps, and any browser. Recordings sync to your account and open on any device where you sign in.
How accurate is Smart Noter?
Accuracy depends on the audio: a clear recording close to the speakers transcribes better than a noisy room with people talking over each other. Full benchmarks by language and condition are on the accuracy page.
Does Smart Noter train on my meeting data?
No. Recordings are not used to train ScreenApp’s AI models. See how recordings are handled on the trust center.
Can Smart Noter record a Zoom, Teams, or Google Meet call without a bot joining?
Yes. ScreenApp’s Chrome extension that records tab, screen, mic and camera can capture your own tab and mic during a call, so no bot needs to join as a visible participant. ScreenApp also offers a meeting bot for Zoom, Google Meet and Microsoft Teams for teams that prefer that option.
What makes Smart Noter different from Otter and Fireflies?
Smart Noter’s free plan takes an uploaded recording from the start, not just live calls, and costs $19 a month on the paid plan against $8.33 for Otter Pro and $19 for Fireflies Business.
Are my recordings private?
Yes. Recordings are encrypted in transit and encrypted at rest with AES-256, and are not used to train AI models. ScreenApp is SOC 2 Type 2 compliant, with controls published on its trust center.
