Turn a Recording into Notes Automatically
Auto notes AI records a conversation and turns it into a transcript with an AI summary, action items, and decisions, so you do not have to type while you talk. Record live from your phone or browser, or upload a file you already have, and read the notes instead of re-listening to the whole thing.
Speaker identification separates the different voices in the conversation, and the AI notes group the transcript by topic instead of leaving you with a wall of text.
What you get with every recording:
- A transcript with speaker labels and timestamps, in 100+ languages
- action items with an owner and deadline, and decisions listed separately
- A summary of the conversation and the topics covered
- Ask AI a question about the recording and get an answer that points to the moment it happened
- Export as PDF, Word, or text
- Free plan: 2 transcriptions of recordings up to 45 minutes each, with AI chat
Recordings are stored in your account and open on any device where you sign in.
How Auto Notes AI Works
- Record or upload: Open ScreenApp on your phone or in the browser and press record, or upload an MP3, WAV or M4A file from a meeting you already recorded. The recorder runs quietly in the background while you take part in the conversation.
- Let the AI process it: The recording is transcribed with speaker labels and timestamps, then the AI notes pull out the summary, action items, and any decisions mentioned.
- Read, edit, and share: Search the transcript, jump to a timestamp, or ask a question about what was said. Export as PDF, Word, or text, or share a link.
Accuracy depends on the audio. A phone placed near the speakers works well; a recording from across a noisy room will have gaps. See how we measure accuracy.
Auto Notes AI vs Other Apps
| Feature | ScreenApp | Otter.ai | Fireflies.ai | Fathom | Jamie AI |
|---|---|---|---|---|---|
| Free plan | 2 transcriptions, up to 45 min each | 300 min/month, 30 min per conversation | 400 min storage, 20 AI credits/month | Unlimited recordings and transcriptions | 10 meetings/month, 30 min limit |
| AI notes and action items | action items with an owner and deadline, and decisions listed separately | Pro, $8.33/month billed annually, or $16.99 monthly | Included, uses AI credits | Included | Included |
| Languages | 100+ | 6 | 100+ | Not stated | Not stated |
| Paid plan | $19/month annual | $8.33/month annual | Not stated | $16/month annual | €21/month annual |
Sources, checked 2026-09-23: screenapp.io/accuracy#languages, ScreenApp pricing, otter.ai/pricing, Fireflies pricing, guide.fireflies.ai/articles/4027724828-learn-about-the-fireflies-free-plan, fathom.ai/pricing, meetjamie.ai/pricing, meetjamie.ai/pricing
- vs Otter.ai: Otter’s free plan caps you at 300 minutes a month and 30 minutes per conversation, and AI notes need the Pro plan at $8.33 a month billed annually, or $16.99 monthly. Otter transcribes 6 languages (English, Spanish, French, German, Japanese, and Chinese); ScreenApp transcribes 100+.
- vs Fireflies.ai: Fireflies gives free users 400 minutes of storage and 20 AI credits a month for notes and summaries. ScreenApp’s free plan includes AI notes and action items on every recording, with no credit system.
- vs Fathom: Fathom’s free plan is Unlimited recordings and transcriptions, and Fathom offers Choice of bot recording or bot-free capture on Mac (beta) for video calls. ScreenApp records from your device without a bot, or you can use meeting bot for Zoom, Google Meet and Microsoft Teams for calendar meetings.
- vs Jamie AI: Jamie’s free plan is 10 meetings a month with a 30-minute limit, and the next plan up is €21 a month billed annually. ScreenApp’s free plan has no meeting-count limit, just 2 transcriptions of recordings up to 45 minutes each.
Who Uses Auto Notes AI
Business professionals and executives record meetings and important calls, then read the AI summary instead of listening back to find a detail. The action items list who committed to what.
Students and educators capture lectures, study sessions, and seminars into a searchable transcript. Reviewing the AI notes after class beats re-watching the whole recording to find one concept.
Sales teams and account managers record discovery calls and demos, then pull requirements, pricing discussion, and objections straight from the transcript for the next follow-up.
Researchers record interviews and focus groups and use the transcript and topic-organized notes to work through qualitative data faster than scrubbing back through audio.
Remote and hybrid teams record standups and planning sessions so anyone who missed the meeting can read the notes instead of asking someone to recap it.
