Record a Process, Get the SOP
SOP generator takes a video of a process, a link to one, or a fresh screen recording, and writes it up as a standard operating procedure. Record the task once and read the finished SOP instead of writing the steps out by hand.
14,258 training and process recordings were made on ScreenApp in the last 90 days. What you get with every SOP:
- A written SOP from a recording, so you are not documenting it step by step
- chapters with timestamps, generated by AI from the recording
- AI chat with any recording, so you can ask what happened at a given step
- A team workspaces and share links to send the SOP without exporting a file
- Export the SOP as PDF, DOCX, TXT, SRT and VTT
- Free plan: 2 transcriptions of recordings up to 45 minutes each
SOPs are stored in your account and open on any device where you sign in.
How to Create an SOP From a Recording
- Record or upload: Capture your screen while performing the process, or upload an existing video from Loom, Zoom, Teams, or another source. You can also paste a video URL.
- Let AI write the SOP: A few minutes after the recording finishes processing, ScreenApp turns it into a formatted SOP with chapters.
- Review and export: Edit the generated SOP, adjust step descriptions, and export or share it with your team.
SOP quality depends on what the recording shows and says. A clear screen with a spoken explanation produces a more complete SOP than a silent recording of a fast, cluttered process. See how we measure accuracy.
For a full walkthrough with examples, see the guide to creating SOPs from video with AI.
SOP Generator vs Other Apps
| Feature | ScreenApp | Scribe | Tango | Guidde |
|---|---|---|---|---|
| Capture method | Upload a video, paste a link, or record | a browser extension or desktop app that captures screen actions as you work, with no video upload described | live browser and desktop capture only, no video upload | accepts MP4 uploads, PPT and PDF conversions, in addition to live screen recording |
| Free plan | 2 transcriptions, up to 45 min each | Free (Basic) | 5 shared workflows | 25 how-to videos |
| AI-written steps | Yes, AI reads video frames, not just the audio | Yes, from captured screenshots | Yes, from captured screenshots | Yes, from the recording |
| Export formats | PDF, DOCX, TXT, SRT and VTT | PDF, HTML, Markdown | Not stated | Not stated |
| Shareable link | team workspaces and share links | shareable with link & embed | Not stated | Not stated |
| Paid plan | $19/month annual | $13/month annual (Pro Team, 5 seat minimum) | $15/user/month annual | $19/month annual |
Sources, checked 2026-09-17: ScreenApp pricing, scribe.com/pricing, tango.ai/pricing, guidde.com/pricing
- vs Scribe: Scribe is a browser extension or desktop app that captures screen actions as you work, with no video upload described, so an existing video file cannot become the source. ScreenApp lets you upload any recording or paste a URL, so a Loom video, a Zoom recording, or training footage can become an SOP without re-recording.
- vs Tango: Tango is live browser and desktop capture only, no video upload, and its free plan is capped at 5 shared workflows. ScreenApp works from a video you already have and its free plan includes 2 transcriptions of recordings up to 45 minutes each with the SOP included.
- vs Guidde: Guidde accepts MP4 uploads, PPT and PDF conversions, in addition to live screen recording, so it accepts uploads as well as live capture. Guidde’s free plan is capped at 25 how-to videos; ScreenApp’s free plan includes 2 transcriptions of recordings up to 45 minutes each.
Who Uses an SOP Generator
Operations teams record a process once and generate the SOP to distribute across offices and locations. When the process changes, they record a new video instead of rewriting the document.
Quality and compliance managers document procedures for audits and regulatory reviews. An SOP generated from a recording keeps the exact steps and chapters, which makes it easier to verify than a procedure written from memory.
IT teams record a software workflow or a fix and turn it into an SOP the next person can follow without asking around.
HR and onboarding teams record training walkthroughs and build onboarding SOPs without editing screenshots by hand.
Customer support teams record a ticket resolution once and turn it into an SOP for the rest of the team, instead of writing the same instructions out every time.
Manufacturing and equipment teams record how a machine or a safety procedure is actually operated, then keep the recording and its SOP together as the reference.
