Turn a Meeting Video into Minutes
Video to meeting minutes takes a recorded video call, Zoom, Google Meet, Microsoft Teams, or any other video file, and turns it into structured minutes with decisions and action items. Upload the file once the meeting is over, or paste a link to a recording instead of downloading it first.
13,238 meetings were transcribed on ScreenApp in the last 90 days. Reading the minutes takes a few minutes, instead of scrubbing back through the whole video to check who agreed to what.
What you get from every upload:
- A transcript with speaker identification, in 99 languages
- Minutes with action items with an owner and deadline, and decisions listed separately
- chapters with timestamps, so a long meeting is split by topic
- AI chat with any recording, so you can ask what was decided instead of rereading the transcript
- Export as PDF, DOCX, TXT, SRT and VTT
- Free plan: one recording of up to 45 minutes, with AI chat on it
How to Turn a Video into Meeting Minutes
- Upload the video, or paste a link. Drop a video file (MP4, WebM, MOV, AVI, MKV, WMV, and FLV) up to 2 GB, or paste a link to a recording instead of downloading it first (YouTube, Vimeo and direct media links).
- AI processes the call. Speech recognition transcribes the video, separates speakers, and pulls out decisions and action items with owners.
- Read or export the minutes. Get the transcript alongside structured minutes, ready to export as PDF, DOCX, TXT, SRT and VTT or share with the rest of the team (team workspaces and share links).
Video and audio quality decide how clean the result is. A recording with clear individual audio per speaker works well; one with heavy background noise or several people talking over each other will have gaps. See how we measure accuracy.
Video to Meeting Minutes vs Other Apps
| Feature | ScreenApp | Otter.ai | Fireflies.ai | Read.ai |
|---|---|---|---|---|
| Free plan | one recording, up to 45 min | 300 min/month | 400 min storage, 20 AI credits/month | 5 meeting transcripts/month |
| Video upload | Yes, on the free plan | Yes, 3 lifetime imports on the free plan | Pro plan and up | Not stated |
| Action items | action items with an owner and deadline, and decisions listed separately | Not stated | Not stated | Included |
| Languages | 99 | 6 | 100+ | Not stated |
| Paid plan | $19/month annual | $8.33/month annual | $19/month annual | $15/month annual |
Sources, checked 2026-09-13: screenapp.io/accuracy#languages, github.com/screenappai/screenapp-new/blob/main/apps/web/src/lib/templates.ts, screenapp.io/pricing, screenapp.io/help/how-many-minutes-can-i-record, otter.ai/pricing, guide.fireflies.ai/articles/4027724828-learn-about-the-fireflies-free-plan, read.ai/pricing, fireflies.ai/pricing, read.ai, guide.fireflies.ai/articles/2063312779-fireflies-business-tier-pricing-and-features
- vs Otter.ai: Otter’s free plan allows 3 lifetime file imports before the 300 minutes a month cap applies. ScreenApp’s free plan accepts an uploaded video from the start, with no separate import limit.
- vs Fireflies.ai: Fireflies gates file upload behind its Pro plan and up. ScreenApp’s free plan accepts an uploaded video directly.
- vs Read.ai: Read.ai’s free plan is capped at 5 meeting transcripts a month, and its page does not state whether it accepts an uploaded video file after the call; it is built around joining a live meeting. ScreenApp processes a video recorded anywhere, with no bot required.
Who Uses Video to Meeting Minutes
Project managers upload the recording of a planning call and get the decisions and owners listed out, instead of scrubbing back through the video to check who agreed to what.
Executive assistants turn a leadership team’s video call into minutes they can circulate the same day, without sitting in the meeting to take notes.
Nonprofit boards upload a recorded board meeting and get minutes formatted for filing, without a volunteer writing them up by hand afterward.
Client-facing teams upload a recorded client or sales call and pull the commitments and next steps out for the CRM.
HR teams upload a recorded interview or training video and keep a written record alongside the file, with speaker labels separating who said what.
Compliance and legal teams keep a written record of a video meeting alongside the recording, though a transcript from an AI model is not the same as a certified legal transcript.
FAQ
How do I turn a meeting video into minutes?
Upload the video file, or paste a link to a recording, and the AI transcribes it, identifies speakers, and extracts decisions and action items into structured minutes, ready a few minutes later.
Is there a free way to convert video to meeting minutes?
Yes. The free plan includes one recording of up to 45 minutes, with the transcript, minutes, and AI chat on that recording. Paid plans start at $19 a month billed annually.
What video formats can I upload?
MP4, WebM, MOV, AVI, MKV, WMV, and FLV, up to 2 GB per file.
Can I paste a link instead of uploading a file?
Yes. Paste a link and ScreenApp imports it directly, covering YouTube, Vimeo and direct media links, instead of you downloading the file first.
Does it work with Zoom, Google Meet, or Microsoft Teams recordings?
Yes, once the video is uploaded or linked. If you would rather not export a recording yourself, ScreenApp also has a meeting bot that joins the call and records it directly for those three platforms.
Can ChatGPT convert a video into meeting minutes?
Not directly. ChatGPT reads text and images, not video, so it can’t process a recording on its own. Something has to transcribe the video first, then you can work with the text in ChatGPT if you want to.
What formats can I export the minutes to?
Export as PDF, DOCX, TXT, SRT and VTT. Choose the format that fits how the rest of the team will read it.
How long does it take to generate minutes from a video?
Minutes are typically ready a few minutes after the video finishes processing, regardless of the meeting’s length.
Are my meeting videos kept private?
Yes. Recordings are encrypted in transit and stored with AES-256, on SOC 2 Type 2 infrastructure, and are not used to train AI models. Security controls are published on the trust center.
