Turn a Meeting Video into Minutes
Video to meeting minutes takes a recorded video call, Zoom, Google Meet, Microsoft Teams, or any other video file, and turns it into structured minutes with decisions and action items. Upload the file once the meeting is over, or paste a link to a recording instead of downloading it first.
13,126 meetings were transcribed on ScreenApp in the last 90 days. Reading the minutes takes a few minutes, instead of scrubbing back through the whole video to check who agreed to what.
What you get from every upload:
- A transcript with speaker identification, in 100+ languages
- Minutes with action items with an owner and deadline, and decisions listed separately
- chapters with timestamps, so a long meeting is split by topic
- AI chat with any recording, so you can ask what was decided instead of rereading the transcript
- Export as PDF, DOCX, TXT, SRT and VTT
- Free plan: 2 transcriptions of recordings up to 45 minutes each, with AI chat on both
How to Turn a Video into Meeting Minutes
- Upload the video, or paste a link. Drop a video file (MP4, M4V, MOV, AVI, WEBM, MKV, FLV, TS, MTS, M2TS, 3GP, 3GPP, 3G2, WMV, ASF, VOB, OGV, RM, RMVB, MPG, MPEG, M2V, F4V, MXF), with no set size limit, or paste a link to a recording instead of downloading it first (YouTube, Vimeo and direct media links).
- AI processes the call. Speech recognition transcribes the video, separates speakers, and pulls out decisions and action items with owners.
- Read or export the minutes. Get the transcript alongside structured minutes, ready to export as PDF, DOCX, TXT, SRT and VTT or share with the rest of the team (team workspaces and share links).
Video and audio quality decide how clean the result is. A recording with clear individual audio per speaker works well; one with heavy background noise or several people talking over each other will have gaps. See how we measure accuracy.
Video to Meeting Minutes vs Other Apps
| Feature | ScreenApp | Otter.ai | Fireflies.ai | Read.ai |
|---|---|---|---|---|
| Free plan | 2 transcriptions, up to 45 min each | 300 min/month | 400 min storage, 20 AI credits/month | 5 meeting transcripts/month |
| Video upload | Yes, on the free plan | Yes, 3 lifetime imports on the free plan | Free plan and up | Not stated |
| Action items | action items with an owner and deadline, and decisions listed separately | Not stated | Not stated | Included |
| Languages | 100+ | 6 | 100+ | Not stated |
| Paid plan | $19/month annual | $8.33/month annual | $19/month annual | $15/month annual |
Sources, checked 2026-09-23: screenapp.io/accuracy#languages, ScreenApp pricing, otter.ai/pricing, Fireflies pricing, guide.fireflies.ai/articles/4027724828-learn-about-the-fireflies-free-plan, read.ai/pricing, Fireflies upload guide, read.ai
- vs Otter.ai: Otter’s free plan allows 3 lifetime file imports before the 300 minutes a month cap applies. ScreenApp’s free plan accepts an uploaded video from the start, with no separate import limit.
- vs Fireflies.ai: Fireflies gates file upload behind its Free plan and up. ScreenApp’s free plan accepts an uploaded video directly.
- vs Read.ai: Read.ai’s free plan is capped at 5 meeting transcripts a month, and its page does not state whether it accepts an uploaded video file after the call; it is built around joining a live meeting. ScreenApp processes a video recorded anywhere, with no bot required.
Who Uses Video to Meeting Minutes
Project managers upload the recording of a planning call and get the decisions and owners listed out, instead of scrubbing back through the video to check who agreed to what.
Executive assistants turn a leadership team’s video call into minutes they can circulate the same day, without sitting in the meeting to take notes.
Nonprofit boards upload a recorded board meeting and get minutes formatted for filing, without a volunteer writing them up by hand afterward.
Client-facing teams upload a recorded client or sales call and pull the commitments and next steps out for the CRM.
HR teams upload a recorded interview or training video and keep a written record alongside the file, with speaker labels separating who said what.
Compliance and legal teams keep a written record of a video meeting alongside the recording, though a transcript from an AI model is not the same as a certified legal transcript.