Format a Transcript with Speaker Labels and Timestamps
Paste a raw transcript into the box on this page and the AI reformats it: speaker labels, approximate timestamps at natural breaks, and paragraph breaks, in a few seconds. If you are starting from a recording instead of a block of text, upload it or record it in ScreenApp and the transcript comes back already structured, with no separate formatting step.
You get text you can read and use straight away, instead of an unbroken block of speech you have to re-read to find who said what.
What you get:
- Speaker labels, added automatically
- Timestamps at natural breaks in the conversation
- Paragraph breaks, punctuation, and capitalization corrected
- On a recording in ScreenApp: speaker identification from the audio itself, and click a speaker label to rename it, match it to a team member, or reassign a single segment
- On a recording in ScreenApp: transcript corrections, line removal and speaker reassignment saved to the recording
- Export as PDF, DOCX, TXT, SRT and VTT once the recording is in ScreenApp
How to Format Your Transcript
- Paste your transcript, or start from a recording: Paste raw text into the box on this page. If you do not have a transcript yet, upload or record the audio in ScreenApp and it is transcribed with formatting already applied.
- Let the AI structure it: The tool identifies speakers, adds approximate timestamps at natural breaks, and splits the text into paragraphs with corrected punctuation.
- Copy or export it: Copy the result straight out of the box, or, if you worked from a recording in ScreenApp, export it as PDF, DOCX, TXT, SRT and VTT.
Speaker identification works best when the conversation has clear turns; overlapping speech, cross-talk, or a transcript pasted with no speaker cues at all gives the AI less to work with. On a recording, quality also depends on the audio itself. See how we measure accuracy.
Transcript Formatting: ScreenApp vs Doing It by Hand vs a Transcription Service
| ScreenApp | Manual (Word or Docs) | GoTranscript | SpeakWrite | |
|---|---|---|---|---|
| Speaker labels | Automatic, on the pasted text or speaker identification on a recording | Typed by hand | Speaker IDs, timestamps, sentiment, and JSON exports, as an add-on service | Not stated |
| Timestamps | Automatic | Typed by hand | Included in the same add-on | Not stated |
| Turnaround | Minutes | Depends on your typing speed | 5-day, 3-day, 1-day, or 6 to 12-hour | Not stated |
| Export formats | PDF, DOCX, TXT, SRT and VTT | Whatever your editor saves | JSON, as part of the add-on | Not stated |
| Price | Free plan: 2 transcriptions, up to 45 min each; paid plans from $19/month annual | Free (your time) | Rates behind a linked spreadsheet, not shown on the pricing page | 1½¢/word (single speaker), 2¼¢/word (multi-speaker) |
Sources, checked 2026-09-17: Transcription accuracy and languages, gotranscript.com/pricing, ScreenApp pricing, speakwrite.com/pricing/
- vs doing it by hand: Typing speaker names, timestamps, and paragraph breaks into Word or Google Docs works, but it takes as long as the recording itself. ScreenApp applies all three automatically.
- vs GoTranscript: Speaker IDs and timestamps are part of a separate “Speaker IDs, timestamps, sentiment, and JSON exports” add-on there. ScreenApp includes speaker labels and timestamps on every transcript.
- vs SpeakWrite: SpeakWrite charges 1½¢ a word for single-speaker transcription and 2¼¢ a word for multi-speaker. ScreenApp’s plans do not charge per word.
Who Needs Transcript Formatting
Legal professionals transcribe depositions and hearings, then need the speaker turns clearly separated before the transcript goes into a case file.
Academic researchers turn interview and focus-group recordings into a document they can code and quote from in a paper, with each speaker’s turn easy to find.
Media producers turn raw audio and video into a script they can trim for a podcast’s show notes or a video’s captions.
Customer support and QA teams review call transcripts with clear speaker turns to see exactly what an agent said versus what a customer said.
Businesses put meeting and call transcripts into one consistent layout so the whole team can search and read them without extra cleanup.
Students clean up a lecture or interview they already have in text form before quoting it in an assignment.