Format a Transcript with Speaker Labels and Timestamps
Paste a raw transcript into the box on this page and the AI reformats it: speaker labels, approximate timestamps at natural breaks, and paragraph breaks, in a few seconds. If you are starting from a recording instead of a block of text, upload it or record it in ScreenApp and the transcript comes back already structured, with no separate formatting step.
You get text you can read and use straight away, instead of an unbroken block of speech you have to re-read to find who said what.
What you get:
- Speaker labels, added automatically
- Timestamps at natural breaks in the conversation
- Paragraph breaks, punctuation, and capitalization corrected
- On a recording in ScreenApp: speaker identification from the audio itself, and click a speaker label to rename it, match it to a team member, or reassign a single segment
- On a recording in ScreenApp: inline transcript editing, including AI proofreading
- Export as PDF, DOCX, TXT, SRT and VTT once the recording is in ScreenApp
How to Format Your Transcript
- Paste your transcript, or start from a recording: Paste raw text into the box on this page. If you do not have a transcript yet, upload or record the audio in ScreenApp and it is transcribed with formatting already applied.
- Let the AI structure it: The tool identifies speakers, adds approximate timestamps at natural breaks, and splits the text into paragraphs with corrected punctuation.
- Copy or export it: Copy the result straight out of the box, or, if you worked from a recording in ScreenApp, export it as PDF, DOCX, TXT, SRT and VTT.
Speaker identification works best when the conversation has clear turns; overlapping speech, cross-talk, or a transcript pasted with no speaker cues at all gives the AI less to work with. On a recording, quality also depends on the audio itself. See how we measure accuracy.
Transcript Formatting: ScreenApp vs Doing It by Hand vs a Transcription Service
| ScreenApp | Manual (Word or Docs) | GoTranscript | SpeakWrite | |
|---|---|---|---|---|
| Speaker labels | Automatic, on the pasted text or speaker identification on a recording | Typed by hand | Speaker IDs, timestamps, sentiment, and JSON exports, as an add-on service | Not stated |
| Timestamps | Automatic | Typed by hand | Included in the same add-on | Not stated |
| Turnaround | Minutes | Depends on your typing speed | 5-day, 3-day, 1-day, or 6 to 12-hour | Not stated |
| Export formats | PDF, DOCX, TXT, SRT and VTT | Whatever your editor saves | JSON, as part of the add-on | Not stated |
| Price | Free plan: one recording, up to 45 min; paid plans from $19/month annual | Free (your time) | Rates behind a linked spreadsheet, not shown on the pricing page | 1½¢/word (single speaker), 2¼¢/word (multi-speaker) |
Sources, checked 2026-09-13: screenapp.io/accuracy, github.com/screenappai/screenapp-new/blob/main/apps/web/src/app/api/files/[id]/transcript/export/route.ts, gotranscript.com/pricing, screenapp.io/pricing, screenapp.io/help/how-many-minutes-can-i-record, speakwrite.com/pricing/
- vs doing it by hand: Typing speaker names, timestamps, and paragraph breaks into Word or Google Docs works, but it takes as long as the recording itself. ScreenApp applies all three automatically.
- vs GoTranscript: Speaker IDs and timestamps are part of a separate “Speaker IDs, timestamps, sentiment, and JSON exports” add-on there. ScreenApp includes speaker labels and timestamps on every transcript.
- vs SpeakWrite: SpeakWrite charges 1½¢ a word for single-speaker transcription and 2¼¢ a word for multi-speaker. ScreenApp’s plans do not charge per word.
Who Needs Transcript Formatting
Legal professionals transcribe depositions and hearings, then need the speaker turns clearly separated before the transcript goes into a case file.
Academic researchers turn interview and focus-group recordings into a document they can code and quote from in a paper, with each speaker’s turn easy to find.
Media producers turn raw audio and video into a script they can trim for a podcast’s show notes or a video’s captions.
Customer support and QA teams review call transcripts with clear speaker turns to see exactly what an agent said versus what a customer said.
Businesses put meeting and call transcripts into one consistent layout so the whole team can search and read them without extra cleanup.
Students clean up a lecture or interview they already have in text form before quoting it in an assignment.
FAQ
What is transcript formatting?
Transcript formatting is turning a raw block of transcribed speech into a document with speaker labels, timestamps, and paragraph breaks, so it is easier to read and search.
Can I format a transcript I already have?
Yes. Paste the text into the tool on this page and the AI adds speaker labels, timestamps, and paragraph breaks to it.
Does the tool identify speakers automatically?
For pasted text, the AI infers speakers from context in the conversation. For a recording uploaded to ScreenApp, speaker identification works from the actual audio, and click a speaker label to rename it, match it to a team member, or reassign a single segment. See how speaker identification works.
Are the timestamps exact?
For pasted text, the timestamps are the AI’s estimate of natural breaks in the conversation, not measured from real audio. For a recording processed in ScreenApp, each sentence’s timestamp comes from the audio itself.
Can the tool remove filler words like “um” and “uh”?
Yes, pasting text into the tool on this page removes filler words and false starts as part of the formatting. On a recording in ScreenApp, AI chat with any recording, so you can also ask it to rewrite a section without filler words.
What formats can I export the formatted transcript in?
Once a recording is in ScreenApp, you can export the transcript as PDF, DOCX, TXT, SRT and VTT. The tool on this page returns formatted text you copy directly out of the box.
Can I choose a template or customize the layout?
No. There is no template library or style picker. If you need the transcript arranged differently, for example as a question-and-answer layout instead of straight paragraphs, AI chat with any recording, so you can ask it to restructure the text on request.
How is my recording kept private?
Recordings you upload to ScreenApp are encrypted in transit and stored with AES-256, on SOC 2 Type 2 infrastructure, and are not used to train AI models. Security controls are published on the trust center.
