Record Your Screen, Get Numbered Step Notes
Step recorder records your screen once, as a single continuous video, then AI turns that recording into numbered step notes you can share. Press record, walk through the process the way you normally would, and stop when you are done.
14,360 training and process recordings were made on ScreenApp in the last 90 days. Instead of a screenshot for every click, ScreenApp reviews the finished recording and writes out what happened as a sequence of steps split into chapters, because AI reads video frames, not just the audio. Ask the AI a question about a step and it points you to the moment in the recording.
What you get:
- A continuous screen recording, so nothing is missed between clicks
- chapters with timestamps, generated by AI from the recording
- AI chat with any recording, so you can ask what happened at a given step
- A team workspaces and share links to send the recording without exporting a file
- Export the transcript or notes as PDF, DOCX, TXT, SRT and VTT
- Free plan: 2 transcriptions of recordings up to 45 minutes each
Recordings are stored in your account and open on any device where you sign in.
How Step Recorder Works
- Start recording: Open the ScreenApp screen recorder and press record. It captures your screen as one continuous video, not a screenshot per click.
- Walk through the process: Perform the task the way you would show a colleague. Narrating what you are doing out loud gives the AI more to work with when it writes the steps.
- Read the step notes: A few minutes after you stop, ScreenApp turns the recording into numbered steps with chapters. Ask a question about any step, or share the recording with a link.
Step quality depends on what the recording shows and says. A clear screen with a spoken explanation produces more complete steps than a silent recording of a fast, cluttered workflow. See how we measure accuracy.
Step Recorder vs Other Apps
| Feature | ScreenApp | Microsoft Steps Recorder | Snagit | Scribe |
|---|---|---|---|---|
| Capture method | Continuous screen video | Screenshot on each click | AI Step Capture: screenshot on each click | Not stated |
| Current status | Current | Deprecated in Windows 11 as of February 2024 | Current | Current |
| Free plan | 2 transcriptions, up to 45 min each | Built into Windows versions before the February 2024 update, no separate download | 15-day trial, no ongoing free plan | Free (Basic) |
| AI-written steps | Yes, AI reads video frames, not just the audio | No | Yes (AI Step Capture) | Not stated |
| Shareable link | team workspaces and share links | Not stated | Not stated | shareable with link & embed |
| Paid plan | $19/month annual | Not applicable | $39/year | $13/month annual (Pro Team, 5 seat minimum) |
Sources, checked 2026-09-17: ScreenApp pricing, techsmith.com/store/snagit, support.microsoft.com/en-us/windows/apps/steps-recorder-deprecation, techsmith.com/download/snagit/, scribe.com/pricing
- vs Microsoft Steps Recorder: Microsoft deprecated Steps Recorder (psr.exe) in Windows 11 as of February 2024 and points users to the Snipping Tool, Xbox Game Bar, or Clipchamp instead. ScreenApp works in the browser or its apps and is not tied to one operating system’s screenshot tool.
- vs Snagit: Snagit’s AI Step Capture feature also turns clicks into a guide, but it is a $39 a year subscription after a 15-day trial with no ongoing free plan. ScreenApp’s free plan includes 2 transcriptions of recordings up to 45 minutes each with the AI step notes included.
- vs Scribe: Scribe’s free Basic plan is shareable with link & embed, and its Pro Team plan is $13 a month billed annually with a 5 seat minimum. ScreenApp records the whole screen as video first, then writes the steps from that recording.
Who Uses a Step Recorder
IT support teams record a fix once instead of writing it up from memory afterward, then share the recording and its step notes with the next person who hits the same issue.
Software trainers record a walkthrough of a feature and get numbered steps and chapters to hand new users, without editing screenshots by hand.
QA teams record a bug as it happens so a developer can watch exactly what led to it, with the AI step notes summarizing the sequence.
Process and SOP owners record how a task is actually done, then keep the recording and its notes as the reference instead of a document that goes stale.
Customer support teams record an answer to a repeated question once and share the link, rather than writing the same instructions out every time.
Onboarding and HR teams record system walkthroughs for new hires and let them replay the parts they missed, with the notes as a quick reference.
