Transcribe a Therapy Session, Get the Text with Speaker Labels
Upload a recording of a therapy session, or record it live, and ScreenApp turns the conversation into a transcript with each speaker labeled and timestamped. Record in the room with the browser recorder or the iOS and Android apps, or connect the meeting bot for Zoom, Google Meet and Microsoft Teams for a remote session, then upload the file when it’s ready.
ScreenApp is not HIPAA compliant and does not sign a Business Associate Agreement (BAA). Do not upload a recording that contains protected health information, such as a client’s name, diagnosis, or other identifying details. Use it instead for de-identified sessions, supervision and training recordings, role-play practice, and personal dictation, with the consent of anyone recorded.
A transcript you can search and quote from replaces re-listening to the recording to find what was said.
What you get:
- A transcript with speaker identification, in 100+ languages
- AI chat with any recording, so you can ask what was discussed instead of scanning the whole transcript
- AI notes: action items with an owner and deadline, and decisions listed separately
- Export as PDF, DOCX, TXT, SRT and VTT
- Free plan: 2 transcriptions of recordings up to 45 minutes each, with AI chat on both
How to Transcribe a Therapy Session
- Record or upload: Open ScreenApp in the browser or on your phone and press record, or upload an audio or video file you already have (MP4, M4V, MOV, AVI, WEBM, MKV, FLV, TS, MTS, M2TS, 3GP, 3GPP, 3G2, WMV, ASF, VOB, OGV, RM, RMVB, MPG, MPEG, M2V, F4V, MXF for video). Keep identifying details out of the recording itself if the session is not de-identified.
- Let it transcribe: The audio converts to text with a timestamp on every sentence, and each speaker is separated into their own label.
- Review and export: Read the transcript in the browser, correct a name or a term, and export as PDF, DOCX, TXT, SRT and VTT for supervision notes or your own reference.
Accuracy depends on the audio. A clear recording with the microphone close to both speakers transcribes best; a phone call, a noisy office, or heavy cross-talk will produce more gaps. See how we measure accuracy.
Therapy Transcription vs Other Apps
| Feature | ScreenApp | Freed | SOAP Note AI | Otter.ai |
|---|---|---|---|---|
| HIPAA compliant with a BAA | No | Yes | Yes | HIPAA compliance as a paid add-on on the Enterprise plan |
| Free trial | 2 transcriptions, up to 45 min each | 7-day trial | free trial, no credit card required | 300 min/month |
| Paid plan | $19/month annual | $39/mo | $200/year | $8.33/month annual |
Sources, checked 2026-09-18: ScreenApp pricing, getfreed.ai/pricing, soapnoteai.com, otter.ai/pricing
- vs Freed: Freed is built for clinicians who need a HIPAA-compliant scribe with a BAA, turning a session into a SOAP note for $39/mo after a 7-day trial. If you are documenting a real patient session, Freed is the appropriate tool since ScreenApp is not HIPAA compliant.
- vs SOAP Note AI: SOAP Note AI also states it is HIPAA compliant with a BAA available, generating SOAP notes from a session for $200/year. The same distinction applies: use it for real patient sessions, and use ScreenApp for de-identified recordings, supervision, and practice.
- vs Otter.ai: Otter is a general meeting and voice recorder, not built for clinical documentation, and its security page does not state a HIPAA compliance claim either. Its free plan caps you at 300 minutes a month; ScreenApp’s free plan is 2 transcriptions of recordings up to 45 minutes each.
Who Uses Therapy Session Transcription
Clinical supervisors review a supervisee’s session for training, working from a transcript of a de-identified or role-played mock session instead of replaying the whole recording.
Therapists in training record practice sessions with a fellow student or a volunteer, then read the transcript with a supervisor afterward to review technique and interventions.
Therapists dictating case notes record their own reflections right after a session ends, without naming the client, and get a searchable transcript instead of typing the notes up by hand.
Group practice trainers record role-play scenarios used to onboard new therapists, then share the transcript with the training group.
Coaches and non-clinical counselors, whose sessions are not covered by HIPAA, record and transcribe sessions for their own review and follow-up.
Researchers studying therapy technique transcribe de-identified, consented recordings of counseling sessions for analysis, much like a research interview.