Transcribe a Business Recording, Get the Text
Upload a meeting recording, a call, or an interview, or paste a link, and ScreenApp turns the spoken words into a transcript with speaker labels and timestamps. There is no download step for a URL: paste the link and the tool fetches and transcribes it directly.
You get a transcript you can search, edit, and share instead of re-listening to the recording to find a decision or a quote.
What you get:
- A transcript with speaker identification, in 99 languages
- AI chat with any recording, so you can ask a question about the call instead of rereading the transcript
- AI notes: action items with an owner and deadline, and decisions listed separately
- Export as PDF, DOCX, TXT, SRT and VTT
- team workspaces and share links, so colleagues can read the transcript without re-uploading it
- Free plan: one recording of up to 45 minutes, with AI chat on it
How to Transcribe Business Audio
- Upload or paste a link: Drag in a recording (MP4, WebM, MOV, AVI, MKV, WMV, and FLV) of a meeting, interview, or call, or paste a link. No account setup is needed to start.
- Let it transcribe: The audio is converted to text, speakers are separated, and every sentence gets a timestamp.
- Review and export: Read the transcript in the browser, edit it if needed, and export as PDF, DOCX, TXT, SRT and VTT to share with your team.
Accuracy depends on the audio. Clean, single-speaker audio with no background noise transcribes best; a call with several people talking over each other or a poor connection will have more gaps. See how we measure accuracy.
Business Transcription vs Other Apps
| Feature | ScreenApp | Otter.ai | Rev | Sonix |
|---|---|---|---|---|
| Free plan | one recording, up to 45 min | 300 min/month | 45 min/month (AI) | 30-min trial |
| Transcription | Included | Included within the minute cap | $0.25/min (AI), $1.99/min (human) | Included with the plan, or $10/hour pay as you go |
| AI notes and action items | Included | Pro, $8.33 to $16.99/month | Not stated | Not stated |
| Speaker identification | Included | Basic | Included | Included |
| Export formats | PDF, DOCX, TXT, SRT and VTT | mp3, txt, pdf, docx, srt (Pro, Business and Enterprise plans, with bulk export) | Not stated | DOCX, PDF, TXT, SRT, VTT |
| Languages | 99 | 6 | Not stated | 54+ |
| Paid plan | $19/month annual | $8.33/month annual | $25.49/month annual | $25/month |
Sources, checked 2026-09-13: screenapp.io/accuracy#languages, github.com/screenappai/screenapp-new/blob/main/apps/web/src/app/api/files/[id]/transcript/export/route.ts, screenapp.io/pricing, screenapp.io/help/how-many-minutes-can-i-record, otter.ai/pricing, rev.com/pricing, sonix.ai/pricing, rev.com/apps-and-tools/audio-transcription-app
- vs Otter.ai: Otter’s free plan caps you at 300 minutes a month, and Pro is $8.33 to $16.99 a month for AI notes. ScreenApp’s plans include AI notes and action items from the start.
- vs Rev: Rev’s free tier gives 45 AI minutes a month, then charges $0.25 per minute for AI transcripts, or $1.99 per minute for a human transcript. ScreenApp’s plans include transcription and AI notes without a per-minute charge.
- vs Sonix: Sonix offers a one-time 30-minute trial, then a $25-a-month plan or $10-an-hour pay-as-you-go. ScreenApp’s free plan renews rather than being a one-time trial.
Who Needs Business Transcription
Corporate teams transcribe project meetings, client calls, and internal training sessions, then share the transcript with attendees or with anyone who could not make the call.
HR professionals keep a written record of interviews, disciplinary hearings, and employee focus groups, with speaker labels separating who said what.
Market researchers transcribe in-depth interviews and focus groups, then search across the text for the phrases customers used.
Financial analysts turn earnings calls and investor briefings into a searchable transcript instead of taking notes while listening.
Sales teams document demo and discovery calls to coach reps and pull a quote for a follow-up email.
Legal and compliance teams keep timestamped transcripts of review sessions and interviews as part of a compliance record.
FAQ
What is the best way to transcribe a business meeting?
Upload a recording of the meeting or paste a link, and the transcript comes back with speaker labels and timestamps a few minutes later. The alternative, a human transcription service, takes longer and is billed per minute.
How accurate is the transcription for business content?
ScreenApp’s transcription reaches 99% on clear audio, as measured on the accuracy page. A call with background noise, several people talking over each other, or a distant microphone will have more gaps.
How do you ensure the confidentiality of business recordings?
Uploads are encrypted in transit and stored with AES-256, on SOC 2 Type 2 infrastructure. Recordings are not used to train AI models. Security controls are published on the trust center.
Can you transcribe a call with multiple speakers?
Yes, speaker identification runs automatically and labels each speaker in the transcript, with a timestamp linking each sentence back to its moment in the recording.
Can I transcribe files in bulk?
Yes, bulk upload of multiple files lets you upload and process multiple recordings at once.
Is this different from a human transcription service?
Yes. A human transcription service reads and types the recording, which takes longer and is usually billed per minute. ScreenApp’s AI transcribes the recording in minutes, with speaker labels, AI notes, and AI chat included.
Can I share a transcript with my team?
Yes, team workspaces and share links lets colleagues open the transcript without re-uploading the recording.
