How to Transcribe a Google Meet

Tired of missing important details in Google Meet calls? Transcribing your meetings ensures complete accuracy and easy reference, enhancing productivity and boosting accessibility. This comprehensive guide covers the best methods, including free built-in tools, powerful third-party apps, and the DIY approach.

Written by
Andre Smith
Updated On
February 6, 2024

Customer conversations and team meetings held on Google Meet offer a wealth of insights, action items, and learning opportunities. Yet, retaining critical information from these calls can be a challenge, especially as their volume mounts. Here's where transcription turns into your superpower!

Why Transcribe Your Google Meet Calls?

  • Document Crucial Decisions: Ensure alignment and accountability by creating an accessible record of decisions made during internal meetings.
  • Pinpoint Customer Needs: Extract valuable insights into customer pain points, feature requests, and overall sentiment directly from call transcripts.
  • Onboard New Team Members: Equip new team members with real-world examples of sales objections, best practices, and successful calls for streamlined training.
  • Drive Actionable Insights: Easily highlight meeting takeaways and create follow-up tasks by reviewing clear transcripts.
  • Enhance Accessibility: Improve inclusion by providing transcripts for participants with hearing impairments or to accommodate different learning styles.

Your Google Meet Transcription Toolkit

Several effective tools are available to help you transcribe your Google Meet calls:

  • Google Meet's Built-In Feature: Google Meet offers basic transcription functionality directly within the platform. This serves as a convenient tool for capturing meeting basics in English.
  • Specialized Transcription Software: Tools like ScreenApp,, and others focus on delivering accurate transcriptions. These often include advanced features like speaker identification, multiple language support, and various export formats.
  • Manual Transcription: While time-consuming, manual transcription allows full control over accuracy and formatting. This could be suitable for shorter meetings or those needing exceptional precision.

Steps to Transcribe Your Google Meet Calls

The exact process will slightly vary depending on your chosen tool. Here's a general overview:

  1. Choose Your Tool: Consider your needs (feature set, budget, language support) to pick the most suitable solution.
  2. Record or Upload Your Meeting: Some tools integrate directly with Google Meet, allowing real-time recording and transcription. Others require uploading a pre-recorded video.
  3. Get Your Transcript: The transcription process might take a few minutes, depending on length and complexity. Many tools offer live transcription alongside the recording.
  4. Review and Edit: While modern software tends to be accurate, you may want to refine transcripts for clarity, especially when involving technical terms or multiple accents.
  5. Share and Utilize: Export your transcript in your desired format (e.g., PDF, Word doc) for sharing or storing within your team's knowledge base.

Additional Tips

  • Speak Clearly: Crisp audio is vital for accurate transcriptions. Encourage meeting participants to speak in a clear tone and minimize background noise.
  • Consider Your Target Audience: If working with non-native speakers, you might choose a specialized tool designed to manage accented speech.
  • Leverage Search Tools: Many transcription tools allow you to search within your transcripts, accelerating the retrieval of key information

Using a Google Meet Transcriber

For a smooth and powerful transcription experience directly within Google Meet, ScreenApp stands out as a highly regarded option. Here's why:

  • Seamless Integration: ScreenApp works effortlessly with Google Meet, allowing you to initiate recordings and transcriptions without switching between tools.
  • AI-Powered Accuracy: Advanced AI technology ensures that ScreenApp delivers incredibly accurate transcripts, even in environments with multiple speakers or background noise.
  • User-Friendly Interface: ScreenApp's intuitive design makes it accessible to individuals of all technical experience levels. Effortlessly navigate to capture and transcribe your meetings.
  • Real-Time Transcription: Get the advantage of live transcription during your meetings. This improves accessibility and enables note-taking on the fly.
  • Speaker Identification: Eliminate confusion about who said what! ScreenApp effortlessly labels speakers within your transcripts, allowing you to follow the flow of the meeting seamlessly.

How to Use a Google Meet transcriber

  1. Go to ScreenApp's Meeting Recorder
  2. Start Your Meeting: Launch your Google Meet call.
  3. Record and Transcribe: Utilize ScreenApp's intuitive interface to start recording and initiate the transcription process.
  4. Access Your Transcript: Receive a refined, downloadable transcript shortly after your meeting.
  5. Utilize and Share: Edit, search within, and conveniently share your meeting transcript according to your team's needs.

Choose the Right Transcription Tool for You

The key to success lies in finding the tool that best aligns with your unique workflow, budget, and accuracy requirements. Consider experimenting with ScreenApp and other well-reviewed solutions to discover the perfect transcription partner for your Google Meet collaboration.

ScreenApp effortlessly captures your screen recordings and leverages AI to transcribe, summarize and take notes of your videos and audio, making it simple to share insights with your team, clients, and prospects.

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