Record a Microsoft Teams Meeting Automatically
A Microsoft Teams notetaker connects to your calendar, joins your scheduled Teams meetings, and records them so you do not have to remember to hit record. After the meeting, you get a transcript, an AI summary, and searchable notes instead of a video file to scroll through.
13,023 meetings were recorded on ScreenApp in the last 90 days. ScreenApp’s is a meeting bot for Zoom, Google Meet and Microsoft Teams, and it joins Teams as a visible participant like any other meeting bot, so everyone on the call can see it is there.
What you get with every recording:
- A transcript with speaker identification
- AI notes: action items with an owner and deadline, and decisions listed separately
- chapters with timestamps, so you can jump to the part of the meeting you need
- AI chat with any recording, so you can ask a question instead of re-reading the transcript
- Export as PDF, DOCX, TXT, SRT and VTT
- Auto-join from Google Calendar and Microsoft Calendar
- Free plan: 2 transcriptions of recordings up to 45 minutes each
If you would rather not have a bot join at all, the Chrome extension that records tab, screen, mic and camera can record your own screen and tab audio during the call instead.
How to Set Up a Microsoft Teams Notetaker
- Connect your calendar: Link your Google Calendar and Microsoft Calendar account so ScreenApp can see your scheduled Teams meetings.
- Let the bot join: The bot joins at the scheduled time, records the call, and transcribes it as it goes.
- Read the notes: A transcript, an AI summary, and any action items are ready a few minutes after the meeting ends. Search the transcript or ask a question about the meeting.
Accuracy depends on the audio each participant sends, so a meeting with several people talking over each other or on a poor connection will have more gaps than a clear one-on-one call. See how we measure accuracy.
Microsoft Teams AI Notetaker vs Other Apps
| Feature | ScreenApp | Microsoft Copilot Facilitator (native) | Read AI | Krisp |
|---|---|---|---|---|
| Free tier | 2 transcriptions, up to 45 min each | Not stated (requires a Copilot license) | 5 meeting transcripts/month | 7-day trial, no ongoing free plan |
| Requires | Any Teams account | a Microsoft 365 Copilot license | Any Teams account | Any Teams account |
| Bot joins the call | Yes | No, runs inside Teams itself | joins as a bot, or records bot-free from its desktop or mobile app | No |
| Meeting types supported | Scheduled and ad hoc calendar meetings | scheduled meetings only, not channel meetings, instant meetings, or Teams calls | Not stated | Not stated |
| Languages | 100+ | Not stated | 16 | 16 |
| Paid plan | $19/month annual | Priced inside Microsoft 365 Copilot, not stated separately | $15/month annual | $8/month annual |
Sources, checked 2026-09-17: ScreenApp pricing, read.ai/pricing, krisp.ai/pricing/, support.microsoft.com/en-us/teams/copilot/facilitator-in-microsoft-teams-meetings, read.ai/articles/best-ai-note-taking-app-for-microsoft-teams, screenapp.io/accuracy#languages
- vs Microsoft Copilot Facilitator: Facilitator is built into Teams and needs a Microsoft 365 Copilot license to turn on. It only works on scheduled meetings only, not channel meetings, instant meetings, or Teams calls, and its output is AI notes in a shared Loop page, with action items synced to Planner. ScreenApp’s bot works without a Copilot license and joins any scheduled Teams meeting from your calendar.
- vs Read AI: Read AI joins as a bot, or records bot-free from its desktop or mobile app, transcribes in 16 languages, and its free plan is capped at 5 meeting transcripts a month before Pro at $15 a month billed annually. ScreenApp’s free plan is 2 transcriptions of recordings up to 45 minutes each with AI chat included.
- vs Krisp: No bot; works in the background on your device, unlike ScreenApp’s Teams bot, but Krisp has 7 days free and then requires a paid plan from $8 a month billed annually. ScreenApp has an ongoing free plan, and the Chrome extension that records tab, screen, mic and camera covers the same bot-free case.
Who Uses a Microsoft Teams Notetaker
Project managers track deliverables and decisions across recurring status meetings, then pull exact wording from the transcript instead of relying on memory when a scope question comes up later.
Executive assistants cover back-to-back meetings on behalf of an executive, reading the AI summary and action items afterward instead of sitting in every call.
Sales and client-facing teams record Teams calls with prospects and clients, then check the transcript before a follow-up so nothing agreed on the call gets missed.
Remote and distributed teams use a bot to cover meetings across time zones, so a teammate who could not attend reads the summary and transcript instead of asking for a recap.
Consultants and freelancers working in a client’s Teams tenant keep their own record of what was discussed and agreed, without needing a Copilot license on the client’s account.
For teams running on other conferencing platforms, the same bot pattern is available on each: the Zoom bot joins and records Zoom meetings, and the Google Meet bot covers Google Meet, with the same transcription and summary output.
Looking for more meeting documentation tools? Explore the meeting recorder for automatic transcription, AI summaries, and searchable meeting libraries.
