Top 10 AI Tools for Meetings in 2024

Imagine having a virtual assistant that effortlessly transcribes your meetings, extracts key takeaways, generates action items, and even provides valuable analytics. That's the power of AI-driven meeting tools. They streamline processes, boost productivity, and help you gain deeper insights from every conversation.

Written by
Andre Smith
Updated On
March 21, 2024

Introduction

In today's fast-paced business world, efficiency and collaboration are key. However, traditional meetings can often be time-consuming and unproductive.  That's where artificial intelligence (AI) is making a significant impact. AI is revolutionizing how we work and collaborate, transforming the way we conduct meetings.

AI-powered meeting tools are designed to streamline a multitude of meeting-related processes. They can automate tasks like transcription and note-taking, freeing up your time to focus on what matters most – the discussion itself. These tools can also analyze meeting data to extract valuable insights, helping you make more informed decisions and identify areas for improvement. With AI on your side, you can boost meeting productivity, foster better collaboration, and turn every conversation into a source of actionable insights.

Top Tools at a Glance

Tool name Overview Pros Cons Best For Rating
ScreenApp AI meeting assistant with real-time transcription, smart summaries, task extraction, searchable recordings, and analytics. Excellent meeting analysis, seamless integrations, user-friendly interface. Potential pricing concerns for smaller teams, some features can be overwhelming. Businesses wanting full meeting analysis and in-depth insights. ★★★★★
Fireflies.ai AI-powered voice assistant for note-taking and action-item tracking during meetings. Easy to use, integrates with popular calendars, automatically generates follow-up tasks. Transcription accuracy can vary, limited analytics compared to more comprehensive tools. Teams needing basic meeting notes and task management. ★★★★☆
Otter.ai Real-time transcription tool with speaker identification and shareable meeting summaries. Accurate transcription, collaborative note-taking features, affordable for individuals. Limited in-depth analysis, integrations can be less smooth than other solutions. Students, freelancers, and small teams wanting reliable transcriptions. ★★★★☆
Avoma AI meeting assistant for conversation analysis, sentiment tracking, and meeting efficiency scores. Unique insights into meeting dynamics, helps identify areas for improvement in communication. Can be expensive for larger teams, not as focused on action items as task-oriented tools. Teams focused on improving meeting effectiveness and interpersonal communication styles. ★★★☆☆
Fathom.fm AI tool for video meeting analysis, highlighting key moments, speaker summaries, and generating shareable clips. Excellent for remote teams, simplifies review of lengthy video calls, visually engaging interface. Less focused on traditional text-based notes, niche tool for video-heavy meeting structures. Teams primarily using video conferencing and needing to synthesize video meeting content. ★★★★☆
Krisp.ai AI-powered noise cancellation tool that isolates voices in real-time, eliminating background distractions for clearer meetings. Significantly improves audio quality, integrates with popular conferencing platforms, beneficial for noisy environments. Limited meeting analysis features, focuses solely on audio improvement. Teams working from environments with background noise, remote teams where audio quality is crucial. ★★★★☆
Laxis AI assistant for meeting scheduling, follow-up reminders, and seamless integrations with CRM systems. Reduces administrative overhead, intelligent time slot suggestions, links meetings to customer data. Not as powerful for meeting transcription/analysis, depends on CRM integrations. Sales and customer-facing teams needing efficiency in their meeting logistics. ★★★★☆
Sembly AI tool for creating detailed meeting minutes, with action items, topic labeling, and searchable archives. Great for compliance or detailed documentation, customizable templates, affordable option. Transcription can be less accurate than dedicated tools, analytics are basic. Teams needing formal documentation of meetings or those with strict record-keeping needs. ★★★☆☆
Cogito Empathetic AI assistant focusing on conversational tone, engagement levels, and emotional cues during the meetings. Unique insights into non-verbal communication, helps facilitate more inclusive meetings, real-time feedback. Privacy concerns for some users, less emphasis on meeting content and more on the 'how' of communication. HR teams, managers wanting to enhance communication skills or identify unconscious bias in meetings. ★★★☆☆
Notion AI Integrated AI-powered assistant for Notion users, providing meeting note creation, summarization, and action item reminders within the platform. Seamless for Notion users, benefits from access to other Notion data. Relies heavily on existing Notion setup, not as powerful as standalone meeting tools. Individuals and teams already deeply embedded in the Notion ecosystem. ★★★☆☆

Top 10 AI Tools

1. ScreenApp

2. Fireflies.ai

  • Short Summary: An AI-powered voice assistant focused on streamlined note-taking and action-item tracking during meetings.
  • Pros: Easy to use, integrates with popular calendars, automatically generates follow-up tasks
  • Cons: Transcription accuracy can vary, limited analytics compared to more comprehensive tools.
  • Best For: Teams needing basic meeting notes and task management.
  • Personal Assessment: Fireflies.ai is great for those who don't need in-depth insights but want a simple way to stay on top of meeting takeaways.
  • Rating: 4/5

3. Otter.ai

  • Short Summary: Real-time transcription tool with speaker identification and the ability to create shareable meeting summaries.
  • Pros: Accurate transcription, collaborative note-taking features, affordable for individuals.
  • Cons: Limited in-depth analysis, integrations can be less smooth than other solutions.
  • Best For: Students, freelancers, and small teams wanting reliable transcriptions.
  • Personal Assessment: Otter.ai is a solid choice for straightforward transcription needs without complex analytics requirements.
  • Rating: 4/5

4. Avoma

  • Short Summary: An AI meeting assistant specializing in conversation analysis, sentiment tracking, and providing meeting efficiency scores.
  • Pros: Unique insights into meeting dynamics, helps identify areas for improvement in communication.
  • Cons: Can be expensive for larger teams, not as focused on action items as task-oriented tools.
  • Best For: Teams focused on improving meeting effectiveness and interpersonal communication styles.
  • Personal Assessment: Avoma provides valuable data points for those interested in optimizing team dynamics.
  • Rating: 3.5/5

5. Fathom.fm

  • Short Summary: AI tool for video meeting analysis, highlighting key moments, speaker summaries, and generating shareable clips.
  • Pros: Excellent for remote teams, simplifies review of lengthy video calls, visually engaging interface.
  • Cons: Less focused on traditional text-based notes, niche tool for video-heavy meeting structures.
  • Best For: Teams primarily using video conferencing and needing to synthesize video meeting content.
  • Personal Assessment: Fathom.fm fills a unique gap for video-centric meetings analysis.
  • Rating: 4/5

6. Krisp.ai

  • Short Summary: AI-powered noise cancellation tool that isolates voices in real-time, eliminating background distractions for clearer meetings.
  • Pros: Significantly improves audio quality, integrates with popular conferencing platforms, beneficial for noisy environments.
  • Cons: Limited meeting analysis features, focuses solely on audio improvement.
  • Best For: Teams working from environments with background noise, remote teams where audio quality is crucial.
  • Personal Assessment: Krisp.ai is a lifesaver if you frequently struggle with noisy meetings or unprofessional environments.
  • Rating: 4.5/5

7. Laxis

  • Short Summary: AI assistant specializing in meeting scheduling, follow-up reminders, and seamless integrations with CRM systems.
  • Pros: Reduces administrative overhead, intelligent time slot suggestions, links meetings to customer data.
  • Cons: Not as powerful for meeting transcription/analysis, depends on CRM integrations.
  • Best For: Sales and customer-facing teams needing efficiency in their meeting logistics.
  • Personal Assessment: If your meetings frequently revolve around clients, Laxis can save significant time.
  • Rating: 4/5

8. Sembly

  • Short Summary: AI tool primarily for creating detailed meeting minutes, with action items, topic labeling, and searchable archives.
  • Pros: Great for compliance or detailed documentation, customizable templates, affordable option.
  • Cons: Transcription can be less accurate than dedicated tools, analytics are basic.
  • Best For: Teams needing formal documentation of meetings or those with strict record-keeping needs.
  • Personal Assessment: Sembly does one thing well – meeting minutes – making it suitable for specific use cases.
  • Rating: 3.5/5

9. Cogito

  • Short Summary: Empathetic AI assistant focusing on conversational tone, engagement levels, and emotional cues during the meetings.
  • Pros: Unique insights into non-verbal communication, helps facilitate more inclusive meetings, real-time feedback.
  • Cons: Privacy concerns for some users, less emphasis on meeting content and more on the 'how' of communication.
  • Best For: HR teams, managers wanting to enhance communication skills or identify unconscious bias in meetings.
  • Personal Assessment: Cogito is a specialized tool offering a different perspective on meeting effectiveness.
  • Rating: 3/5

10. Notion AI

  • Short Summary: Integrated AI-powered assistant for Notion users, providing meeting note creation, summarization, and action item reminders within the platform.
  • Pros: Seamless for Notion users, benefits from access to other Notion data.
  • Cons: Relies heavily on existing Notion setup, not as powerful as standalone meeting tools.
  • Best For: Individuals and teams already deeply embedded in the Notion ecosystem.
  • Personal Assessment: Notion AI is highly convenient if you're an avid Notion user.
  • Rating: 3.5/5

Conclusion

In today's workplace, where time is a precious resource, AI-powered meeting tools are emerging as invaluable allies.  From real-time transcriptions to in-depth analytics, these tools help streamline tedious processes, turn conversations into actionable insights, and optimize the overall meeting experience. The potential benefits are clear: enhanced productivity, improved collaboration, and, ultimately, better decision-making.

The tools featured in this blog represent just a small selection of what the market has to offer.  It's essential to take the time to explore and identify the solutions that best align with your team's specific needs and workflows.  Consider your meeting structure, desired outcomes, and any unique challenges you aim to solve.

Are you ready to transform the way you meet? Don't hesitate to dive deeper into the exciting world of AI meeting tools.

ScreenApp effortlessly captures your screen recordings and leverages AI to transcribe, summarize and take notes of your videos and audio, making it simple to share insights with your team, clients, and prospects.

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