Top 10 AI Tools for Meeting Notes in 2024

Are you constantly asking yourself, "Did I miss something important in that meeting?" or "Where did we agree on that deadline?" If so, it's time to upgrade your note-taking game. Discover how AI is transforming this tedious task, letting you focus on the ideas, not the scribbling.

Written by

Andre Smith

Updated On

July 5, 2024

Introduction

Meetings are a cornerstone of collaboration, but let's be honest – traditional note-taking struggles to keep pace. It's incredibly time-consuming, details slip through your fingers, and retaining the full context feels impossible. This leads to frustration, missed action items, and that nagging feeling that important insights were lost in the shuffle.

Fortunately, AI-powered meeting note tools are shaking up the status quo. These tools can transform meetings from a note-taking frenzy into organized, actionable events. AI offers unparalleled accuracy, effortlessly tracks those crucial decisions, and empowers you with instantly accessible summaries for lightning-fast follow-through. Get ready to say goodbye to meeting chaos and hello to productive, focused collaboration.

Top Tools at a Glance

Tool name	Overview	Pros	Cons	Best For	Rating
ScreenApp.ai	AI note-taking with screen recording for meeting capture.	Captures everything, easy to extract highlights.	Features are still in active development.	Teams wanting visual records with notes and analysis.	★★★★★
Otter.ai	Transcribes meeting audio into searchable text.	Excellent accuracy, speaker identification.	Requires more user-driven note organization.	Teams who value reliable transcription for notes.	★★★★☆
Fireflies.ai	Transcribes meetings and creates searchable notes.	Focus on action-item tracking, good search functionality.	Requires some setup and user input for ideal notes.	Teams focused on tasks and project-related follow-ups.	★★★★☆
Fathom	Analyzes video meetings providing topic breakdowns.	Visual insights, highlights recurring meeting themes.	Less focused on traditional note formats.	Teams wanting to understand meeting dynamics and trends.	★★★★☆
Sembly AI	Transcribes and summarizes discussions, identifies key decisions.	User-friendly interface, good summary generation.	Less accurate with heavily technical meetings.	Teams wanting quick meeting recaps without full recording.	★★★★☆
Avoma	Meeting assistant with transcription, note organization, and agenda creation.	Wide range of features, collaborative note-taking.	Can feel complex for those wanting a simple solution.	Teams with formalized meeting processes needing detailed records.	★★★★½
Tactiq	Transcribes Google Meet calls and pulls out key points.	Fast highlights, integrates with Google Workspace.	Limited to Google Meet, less customizable than other tools.	Google Meet users wanting extraction of key meeting moments.	★★★★☆
Notta	Mobile-first transcription app, converts voice memos into text.	Easy to use on-the-go, offers translation services.	Less focused on in-depth meeting summaries.	Individuals needing meeting notes on their phones or when traveling.	★★★★☆
Grain	Records, transcribes, and creates short highlight clips from meetings.	Shareable clips make it easy to disseminate information.	Less emphasis on a single meeting summary.	Teams needing to quickly share specific meeting snippets.	★★★★☆
Krisp	AI-powered noise cancellation tool for recording/transcription tools.	Improves audio quality, removes background noise.	Not a stand-alone note-taking tool, requires use with other services.	Anyone in noisy environments or with poor-quality meeting recordings.	★★★★½

Top 10 AI Tools

1. ScreenApp

Short Summary: Combines screen recording with AI note-taking for thorough meeting capture. Automatically generates shareable meeting summaries.
Pros: Captures everything, easy to extract highlights, finds insights across your meetings.
Cons: Newer tool, so features are still in active development.
Best for: Teams wanting visual records alongside accurate notes and analysis for in-depth meeting follow-up.
Personal Assessment: A powerful tool for those willing to adopt a screen-recording-centric workflow. The summaries are a huge time-saver.
Rating: 5/5

2. Otter.ai

Short Summary: Popular transcription service that accurately transcribes meeting audio into searchable text. Integrates with many collaboration tools.
Pros: Excellent accuracy, speaker identification, compatibility with popular meeting platforms.
Cons: Focus on raw transcript, requires more user-driven note organization.
Best for: Individuals and teams who value reliable transcription as a foundation for notes and summaries.
Personal Assessment: A trusted go-to for capturing the meeting's content, but benefits from some post-meeting editing.
Rating: 4/5

3. Fireflies.ai

Short Summary: Transcribes meetings and creates searchable notes with action items and summaries. Integrates with project management tools.
Pros: Focus on action-item tracking, good search functionality, integrations.
Cons: Requires some setup and user input to get ideal notes.
Best for: Teams heavily focused on tasks and project-related follow-ups.
Personal Assessment: Great for assigning action items and preventing things from falling through the cracks.
Rating: 4/5

4. Fathom

Short Summary: Zoom-focused tool that analyzes video meetings providing topic breakdowns and engagement metrics.
Pros: Visual insights, highlights recurring meeting themes, good for larger meetings.
Cons: Less focused on traditional note formats, more about analysis.
Best for: Teams wanting to understand meeting dynamics and trends over time.
Personal Assessment: Offers a unique lens on meetings, valuable for optimizing meeting structure itself.
Rating: 4/5

5. Sembly AI

Short Summary: Meeting transcription tool that automatically summarizes discussions and identifies key decisions.
Pros: User-friendly interface, good summary generation, easy to pick out important moments.
Cons: Can be less accurate with heavily technical or jargon-filled meetings.
Best for: Teams wanting quick, digestible meeting recaps without listening to the full recording.
Personal Assessment: Saves time for those needing meeting overviews, not full transcripts.
Rating: 4/5

6. Avoma

Short Summary: Meeting assistant with robust transcription, note organization, and agenda creation features.
Pros: Wide range of features, collaborative note-taking, good for structured meetings.
Cons: Can feel complex for those wanting a simple transcription solution.
Best for: Teams with formalized meeting processes that need detailed records.
Personal Assessment: A comprehensive tool, ideal if you want to manage agendas and notes in a single platform.
Rating: 4.5/5

7. Tactiq

Short Summary: Transcribes Google Meet calls and automatically pulls out key points and questions.
Pros: Fast highlights, integrates seamlessly with Google Workspace, good for quick insights.
Cons: Limited to Google Meet, less customizable than some other tools.
Best for: Google Meet users wanting effortless extraction of key meeting moments.
Personal Assessment: Great if your workflow is heavily Google-centric.
Rating: 4/5

8. Notta

Short Summary: Mobile-first transcription app, converts voice memos and live meetings into text.
Pros: Easy to use on-the-go, offers translation services, speaker labeling.
Cons: Less focused on in-depth meeting summaries, better for personal note capture.
Best for: Individuals needing meeting notes on their phones or when traveling.
Personal Assessment: Handy for capturing ideas quickly before they're forgotten.
Rating: 4/5

9. Grain

Short Summary: Records, transcribes, and creates short highlight clips from meetings.
Pros: Shareable clips make it easy to disseminate information, good search functionality.
Cons: Less emphasis on a single meeting summary.
Best for: Teams needing to quickly share specific meeting snippets with stakeholders.
Personal Assessment: Great for knowledge sharing and avoiding repeating information in multiple meetings.
Rating: 4/5

10. Krisp

Short Summary: AI-powered noise cancellation tool used in conjunction with other recording/transcription tools.
Pros: Drastically improves audio quality, removes background noise and distractions.
Cons: Not a stand-alone note-taking tool, requires use alongside other services.
Best for: Anyone frequently in noisy environments or who deals with poor-quality meeting recordings.
Personal Assessment: A huge quality-of-life enhancement, especially if clear audio is crucial for your note-taking.
Rating: 4.5/5

Conclusion

AI-driven meeting note tools offer a game-changing upgrade for your productivity and meeting effectiveness. They save time, ensure nothing important falls through the cracks, and let you extract insights that can optimize future collaboration. Remember, the "best" tool for you depends entirely on your needs. Consider your team size, whether your focus is on action items or broader analysis, and your desired level of detail.

The exciting part? Most of these tools offer free trials or basic plans. Don't be afraid to experiment with a few and discover the one that transforms your meetings from a time drain into a source of clarity and progress.

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ScreenApp effortlessly captures your screen recordings and leverages AI to transcribe, summarize and take notes of your videos and audio, making it simple to share insights with your team, clients, and prospects.