Get an Interview Ready for Coding Software
Before you can code an interview, the words have to be on the page, each speaker turn has to carry a label, and the file has to be one your software opens. That first stage is slow when you type it yourself and fiddly when a transcript arrives as one block of unlabeled text.
ScreenApp does that stage. Upload the recording and you get a transcript with a label for every speaker and timestamps you can click. You correct it, then export it. ScreenApp does not code your data, and there is no direct link to NVivo: you export a file and import it yourself.
Speaker Labels
ScreenApp adds speaker identification, so interviewer and participant turns are separated.
Check Against the Audio
In ScreenApp, clicking a moment in the transcript jumps the player to that point in the recording.
Fix It Before Export
ScreenApp supports transcript corrections, line removal and speaker reassignment saved to the recording.
Files You Can Export
Download the transcript as PDF, DOCX, TXT, SRT and VTT.
How the Hand-Off to Your Coding Software Works
The work splits cleanly in two, and only one half happens here.
Prepare the transcript
You upload the recording, review the speaker labels, correct names and terms, and export the file. Everything stays tied to the recording, so a doubtful line can be checked in seconds.
Code and interpret
You import the exported file and do the coding, themes and analysis there. The interpretation stays with you, and so does the choice of what your software accepts.
How to Use It
- Add the interview. Upload the audio or video file, or paste a link, using the box at the top of this page.
- Review the speakers. You can click a speaker label to rename it, match it to a team member, or reassign a single segment, so “Speaker 1” becomes “Interviewer” or a participant code.
- Export the transcript. Choose DOCX or TXT, then check your coding software’s help for the import format it expects.
Settle the labels before you export
Pick a code scheme
Interviewer and P01, P02, and so on.
Rename each speaker
One change updates the whole transcript.
Spot-check the audio
Play two or three lines from each speaker.
For specialist terms and participant place names that the first pass gets wrong, set up custom vocabulary for transcription.
What You Can Do With It
A single interview
Upload one recording, label the two speakers and export a clean transcript for coding.
A set of interviews
ScreenApp supports bulk upload of multiple files, so a whole round of fieldwork goes through the same steps.
A focus group
Separate several participants and the moderator, then rename each speaker to a code.
A recorded video call
Bring in an online interview recorded as video and work from the same transcript.
This tool is one of the research interview tools, built around a recording, a transcript and the questions you ask of it.
To compare options for getting transcripts into NVivo, read the NVivo Transcription comparison.
Questions to Ask After the Transcript Is Ready
The transcript is only the first stage, but the app chat can help you get your bearings in a long interview before you start coding.
What It Can and Cannot Do
Good at
- Turning a recording into a transcript with speaker labels and timestamps
- Letting you correct the text and check it against the audio
- Exporting a file you can take into your own software
Not built for
- Coding, themes or a codebook: ScreenApp does not provide qualitative coding
- A direct import into NVivo, ATLAS.ti or MAXQDA, because there is no integration
- Promising a perfect transcript: poor audio and overlapping speech need a human check
Who Uses It
Graduate researchers who have a stack of interview audio and a deadline for transcription.
Academic research teams who want every interview labeled the same way before coding starts.
UX and market researchers who run interviews on video calls and need a transcript they can import elsewhere.
Evaluators and consultants who work with participants on the ground and need the words, not a summary.
