Recording & Transcription

How to Edit Speaker Labels in Transcripts

Learn how to identify, edit, and manage speaker labels in your transcripts including selecting team members, adding new speakers, and assigning segments.

Accurate speaker identification makes transcripts more useful and easier to navigate. This guide shows you how to edit speaker labels, assign speakers to your team members, and manage individual segments.

How to Edit a Speaker Label

Step 1: Open Your Transcript

Navigate to your recording in the library and click to open it. The transcript panel displays on the right side of the video player.

Step 2: Click on a Speaker Name

In the transcript, click on any speaker label (e.g., “Speaker 1” or “Unknown Speaker”). A dropdown menu appears with your options.

Step 3: Choose Your Action

You have three options:

Option A: Select a Team Member

If the speaker is part of your team, select their name from the list. The system will automatically update all instances of that speaker throughout the transcript.

Option B: Add a New Speaker

If the speaker isn’t in your team, click “Add New Speaker” and enter their name. This creates a new speaker profile that you can reuse in future transcripts.

Option C: Assign Individual Segments

If you only want to change specific parts of the transcript (not all instances of a speaker), you can select individual segments. This is useful when:

  • The automatic speaker detection made errors in certain sections
  • Multiple people were incorrectly grouped as one speaker
  • You need to correct a specific portion without affecting the rest

Working with Speaker Segments

The diarization feature automatically separates your transcript by speaker. When editing:

  1. Single Segment: Click on a speaker label for one specific segment to change only that portion
  2. All Segments: When prompted, choose “Apply to all” to update every instance of that speaker in the transcript

Tips for Better Speaker Detection

  • Use high-quality audio: Clear audio with minimal background noise improves automatic speaker detection
  • Ensure speakers don’t talk over each other: Overlapping speech can confuse the diarization system
  • Record in a quiet environment: Background noise can interfere with speaker separation

Frequently Asked Questions

Can I edit speaker labels after the transcript is complete?

Yes, you can edit speaker labels at any time. Your changes are saved automatically.

Will editing speaker labels affect my original recording?

No, editing speaker labels only changes the transcript text. Your original audio and video remain unchanged.

Can I assign the same speaker to multiple segments?

Yes, you can assign a speaker to as many segments as needed. Use “Apply to all” to quickly update all matching segments.

What if the automatic detection got it wrong?

Simply click on the incorrect speaker label and select the correct speaker. You can fix individual segments or update all instances at once.

Need Help?

If you’re having trouble with speaker labels, contact us at [email protected].