Get a Subtitle File for Your Video
Upload a video and ScreenApp transcribes the audio, then lines the text up with timestamps so it downloads as a subtitle file. You get the SRT or VTT file to add to your video on YouTube, in your editor, or on whatever platform you publish to.
ScreenApp does not burn the captions into the video for you yet, burned-in (open) caption export is coming soon. Until then, if you want captions permanently visible in the frame, add the SRT or VTT file in your video editor, or use YouTube’s own caption uploader, both of which accept the file directly. Once a caption is burned in it cannot be fixed without re-exporting, so if the file came from elsewhere or you have nudged the timings by hand, run it through the subtitle quality checker first.
What you get:
- A transcript with timestamps, in 100+ languages
- Export the transcript as PDF, DOCX, TXT, SRT and VTT
- transcript and caption translation, for a second-language subtitle track
- Speaker labels when more than one person talks
- Free plan: 2 transcriptions of recordings up to 45 minutes each
How to Add Subtitles to a Video
- Upload your video: drag in an MP4, MOV, AVI, WebM or similar file, or paste a video link.
- Get the transcript: ScreenApp transcribes the audio and matches it to timestamps.
- Download the subtitle file: export as SRT or VTT and add it to your video in YouTube, your editor, or the platform you publish on.
Accuracy depends on the audio. Clear, single-speaker narration transcribes best; overlapping speech or heavy background noise leaves more to review. See how we measure accuracy.
Video Subtitles vs Other Apps
| Feature | ScreenApp | HappyScribe | Veed | Clideo |
|---|---|---|---|---|
| Free plan | 2 transcriptions, up to 45 min each | 10-minute trial | Free, with monthly limits | Up to 500 MB per file |
| Subtitle file export | PDF, DOCX, TXT, SRT and VTT | .SRT, .VTT, .STL | SRT, VTT and TXT (paid plans) | SRT only |
| Languages | 100+ | 150+ | 125+ | Not stated |
| Paid plan | $19/month annual | $8.50/month annual | Not stated | Not stated |
Sources, checked 2026-09-17: screenapp.io/accuracy#languages, ScreenApp pricing, happyscribe.com/pricing, clideo.com/add-subtitles-to-video, happyscribe.com/tools/add-subtitles-to-video, veed.io/tools/add-subtitles, happyscribe.com/audio-summarizer
- vs HappyScribe: HappyScribe’s free plan is a 10-minute trial and its Basic plan starts at $8.50 a month billed annually. It also burns captions into the exported video, a feature ScreenApp has coming soon; today ScreenApp gives you the PDF, DOCX, TXT, SRT and VTT files to add yourself.
- vs Veed: Veed can hardcode subtitles into the video and translates into 125+ languages. ScreenApp transcribes in 100+ languages and adds transcript and caption translation for a second track, but you add the file to the video yourself.
- vs Clideo: Clideo accepts files up to 500 MB free and exports a video with the captions burned in, taking only SRT subtitle uploads as input. ScreenApp exports PDF, DOCX, TXT, SRT and VTT today; a burned-in captioned video export is coming soon.
Who Adds Subtitles to Video
Content creators transcribe a video once and get a subtitle file to upload alongside it on YouTube or another platform that reads SRT and VTT natively.
Businesses caption product demos and training videos so viewers can follow along with the sound off, then attach the subtitle file when they publish.
Educators turn a recorded class or webinar into a transcript first, then export the subtitle file for students who need to read along or use a screen reader.
Social media managers get a transcript and subtitle file for a video meant for feeds where autoplay starts muted, then add the captions through the platform’s own uploader.
International teams transcribe a video and use caption translation to produce a subtitle track for a different market without re-recording anything.
Podcasters publishing video versions transcribe the recording and export a subtitle file to attach to the video upload, instead of typing captions by hand.
