How to Make a Meeting Memo with AI

Imagine a world where you never have to worry about writing another meeting memo again. A world where AI takes care of all the hard work for you, so you can focus on more important things.That world is closer than you think.

Written by
Andre Smith
Updated On
March 21, 2024


Meeting memos are a vital part of any successful business. They help to document the key takeaways from a meeting, assign action items, and keep everyone on the same page. However, creating meeting memos can be time-consuming and tedious, especially for long or complex meetings.

AI-powered meeting memo tools are becoming increasingly sophisticated and affordable. And they offer a number of benefits that can help you to boost your productivity and efficiency.

In this blog post, we will show you how to make a meeting memo with AI. We will also discuss the benefits of using AI to create meeting memos and provide some tips for writing effective meeting memos.

So whether you are a busy manager, entrepreneur, or student, AI-powered meeting memo tools can help you to take your productivity to the next level.

AI to the Rescue

This is where AI comes in. AI-powered meeting memo tools can help you to create comprehensive and accurate meeting memos in minutes. These tools use AI to transcribe and summarize your meetings, identify action items, and even generate draft memos for you to review.

In this blog post, we will show you how to make a meeting memo with AI. We will also discuss the benefits of using AI to create meeting memos and provide some tips for writing effective meeting memos.

What is a meeting memo?

A meeting memo is a written record of the key takeaways from a meeting. It typically includes the following information:

  • Date and time of the meeting
  • Location of the meeting
  • Attendees
  • Key topics discussed
  • Action items
  • Next steps

Why are meeting memos important?

Meeting memos are important for a number of reasons. They can help to:

  • Improve communication and collaboration among team members
  • Ensure that everyone is on the same page
  • Track progress and accountability
  • Serve as a reference for future meetings

What are the benefits of using AI to create meeting memos?

There are many benefits to using AI to create meeting memos, including:

  • Save time: AI-powered meeting memo tools can help you to save a significant amount of time by automatically transcribing and summarizing your meetings.
  • Improve accuracy: AI meeting memo tools are able to transcribe and summarize your meetings with a high degree of accuracy. This is especially important for long or complex meetings.
  • Identify action items: AI meeting memo tools can help you to identify action items from your meetings and assign them to the appropriate team members.
  • Generate draft memos: AI meeting memo tools can even generate draft memos for you to review and edit. This can further save you time and make it easier to create comprehensive and accurate meeting memos.

How to Make a Meeting Memo with AI Using ScreenApp

ScreenApp is a popular all-in one AI meeting memo tool that offers a number of features that make it easy to create comprehensive and accurate meeting memos.

To make a meeting memo with AI using ScreenApp, you can follow these steps:

  1. Choose your video conferencing platform. ScreenApp works with a variety of video conferencing platforms, including Zoom, Google Meet, and Microsoft Teams.
  2. Record your meeting. Once you have chosen your video conferencing platform, you can start recording your meeting. You can do this using ScreenApp's built-in recording feature or by using a separate recording tool.
  3. Transcribe and summarize your meeting. Once your meeting has been recorded, you can upload it to ScreenApp. ScreenApp will then transcribe and summarize your meeting automatically. This will generate a draft of your meeting memo that you can review and edit.
  4. Review and edit your meeting memo. Once the draft of your meeting memo is ready, you can review it carefully and make any necessary edits. This includes checking for accuracy, completeness, and clarity. You can also add or remove any information as needed.
  5. Share your meeting memo. Once your meeting memo is complete, you can share it with the meeting attendees and other relevant stakeholders. You can do this by sending them a link to the memo or by exporting it to a PDF or Word document.

Here are some additional tips for making effective meeting memos with ScreenApp:

  • Use the Ask AI feature and type in: Meeting Agenda feature to create a structured outline for your meeting memo. This will help you to stay organized and ensure that all of the important topics are covered.
  • Use the Action Items feature to identify and assign action items from your meeting. This will help to ensure that everyone is on the same page and that progress is being made.
  • Use the Team Collaboration feature to share your meeting memo with other team members and get their feedback. This can help you to improve the quality and accuracy of your meeting memos.

Additional Features of ScreenApp

In addition to the features mentioned above, ScreenApp also offers a number of other features that can help you to make more effective meeting memos, including:

  • Live transcription and summarization: ScreenApp offers live transcription and summarization of your meetings, so you can follow along and take notes in real time.
  • Timestamped highlights: ScreenApp automatically generates timestamped highlights of your meetings, so you can quickly and easily find the information you need.
  • Smart search: ScreenApp's smart search feature allows you to search for specific keywords or phrases in your meeting memos, so you can find the information you need quickly and easily.
  • Meeting templates: ScreenApp offers a variety of meeting templates that you can use to create meeting memos for different types of meetings.

Benefits of Using ScreenApp to Create Meeting Memos

There are a number of benefits to using ScreenApp to create meeting memos, including:

  • Save time and effort: ScreenApp automates the process of transcribing and summarizing your meetings, so you can save time and effort.
  • Improve accuracy: ScreenApp's AI technology is highly accurate, so you can be confident that your meeting memos are accurate and complete.
  • Boost productivity: ScreenApp can help you to boost your productivity by making it easier to create and share meeting memos.
  • Improve communication and collaboration: ScreenApp can help you to improve communication and collaboration by making it easier to share and discuss meeting memos with other team members.

Tips for Writing Effective Meeting Memos

Be clear and concise. Your meeting memo should be easy to read and understand. Avoid using jargon and technical terms. Instead, use plain language and short sentences.

Be specific. Include all of the important details from your meeting, such as the date, time, location, attendees, key takeaways, and action items. This will help to ensure that everyone is on the same page and has a clear understanding of what was discussed and agreed upon.

Be organized. Your meeting memo should be well-organized and easy to follow. Use headings and subheadings to break up the text and make it easier to scan. This will help people to quickly find the information they need.

Be actionable. Your meeting memo should include action items for the meeting attendees. This will help to ensure that the meeting was productive and that the next steps are clear. For each action item, include the assigned person, deadline, and any other relevant information.

Proofread carefully. Before sharing your meeting memo, be sure to proofread it carefully for any errors in grammar or spelling. This will help to ensure that your memo is professional and polished.

Benefits of Using AI to Create Meeting Memos

There are a number of benefits to using AI to create meeting memos, including:

  • Save time: AI-powered meeting memo tools can help you to save a significant amount of time by automatically transcribing and summarizing your meetings. This means that you can spend less time writing meeting memos and more time on other important tasks.
  • Improve accuracy: AI meeting memo tools are able to transcribe and summarize your meetings with a high degree of accuracy. This is especially important for long or complex meetings.
  • Identify action items: AI meeting memo tools can help you to identify action items from your meetings and assign them to the appropriate team members. This can help to ensure that everyone is on the same page and that progress is being made.
  • Generate draft memos: AI meeting memo tools can even generate draft memos for you to review and edit. This can further save you time and make it easier to create comprehensive and accurate meeting memos.

Final Thoughts

Meeting memos are an important part of any successful business. They can help to improve communication and collaboration among team members, ensure that everyone is on the same page, track progress and accountability, and serve as a reference for future meetings.

By following the tips above, you can write effective meeting memos that will help you to get the most out of your meetings. And by using AI-powered meeting memo tools, you can save time, improve accuracy, and boost productivity.

If you are looking for a way to create more effective meeting memos, I encourage you to try an AI meeting memo tool such as ScreenApp. ScreenApp is a powerful tool that can help you to save time, improve accuracy, and boost productivity.

Sign up for a free account of ScreenApp today and see how it can help you to take your meeting memos to the next level.

ScreenApp effortlessly captures your screen recordings and leverages AI to transcribe, summarize and take notes of your videos and audio, making it simple to share insights with your team, clients, and prospects.

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