Transcribe a Panel Discussion, Get the Text with Speaker Labels
Upload a recording of a panel discussion, or paste a link, and ScreenApp turns it into a transcript with each panelist labeled and timestamped. Record the session in the room with the browser recorder or the iOS and Android apps, or connect the meeting bot for Zoom, Google Meet and Microsoft Teams for a virtual panel on Zoom, Google Meet, or Microsoft Teams, then upload the file when it’s ready.
A transcript you can search and quote from replaces scrubbing back through the recording to find who said what.
What you get:
- A transcript with speaker identification, in 99 languages
- AI chat with any recording, so you can ask what a panelist said about a topic instead of scanning the whole transcript
- AI notes: action items with an owner and deadline, and decisions listed separately
- Export as PDF, DOCX, TXT, SRT and VTT
- Free plan: one recording of up to 45 minutes, with AI chat on it
How to Transcribe a Panel Discussion
- Upload or paste a link: Drag in the audio or video file of the panel (MP4, WebM, MOV, AVI, MKV, WMV, and FLV), or paste a link from YouTube, Vimeo, TikTok, Instagram, Facebook and most other public video links (Twitch, Loom, Dropbox, Google Drive, Pinterest, X, Threads, Douyin, Kuaishou, Bilibili) through a generic importer. No account setup is needed to start.
- Let it transcribe: The audio is converted to text and each panelist is separated into their own speaker label, with a timestamp on every sentence.
- Review and export: Read the transcript in the browser, correct a name or a term, and export as PDF, DOCX, TXT, SRT and VTT to share with organizers or attendees.
Accuracy depends on the audio. A shared panel microphone or a lapel mic per speaker transcribes best; cross-talk, an echoey venue, or several panelists speaking at once will produce more gaps. See how we measure accuracy.
Panel Discussion Transcription vs Other Apps
| Feature | ScreenApp | Otter.ai | Rev | Sonix |
|---|---|---|---|---|
| Free plan | one recording, up to 45 min | 300 min/month | 45 min/month (AI) | 30-min trial |
| Transcription | Included | Included within the minute cap | $0.25/min (AI), $1.99/min (human) | Included with the plan, or $10/hour pay as you go |
| Speaker identification | Included | Basic | Included | Included |
| AI notes | Included | Pro, $8.33 to $16.99/month | Not stated | Not stated |
| Export formats | PDF, DOCX, TXT, SRT and VTT | mp3, txt, pdf, docx, srt (Pro, Business and Enterprise plans, with bulk export) | Not stated | DOCX, PDF, TXT, SRT, VTT |
| Languages | 99 | 6 | Not stated | 54+ |
| Paid plan | $19/month annual | $8.33/month annual | $25.49/month annual | $25/month |
Sources, checked 2026-09-13: screenapp.io/accuracy#languages, github.com/screenappai/screenapp-new/blob/main/apps/web/src/app/api/files/[id]/transcript/export/route.ts, screenapp.io/pricing, screenapp.io/help/how-many-minutes-can-i-record, otter.ai/pricing, rev.com/pricing, sonix.ai/pricing, rev.com/apps-and-tools/audio-transcription-app
- vs Otter.ai: Otter’s free plan caps you at 300 minutes a month, and its speaker identification tier on the free plan is Basic. ScreenApp includes full speaker labels on every plan.
- vs Rev: Rev’s free tier gives 45 AI minutes a month, then charges $0.25 per minute for an AI transcript or $1.99 per minute for a human one. A regular series of panels adds up fast at either rate.
- vs Sonix: Sonix gives a one-time 30-minute trial, then a $25-a-month plan. ScreenApp’s free plan renews rather than being a one-time trial.
Who Uses Panel Discussion Transcription
Conference organizers transcribe panel sessions so attendees who missed a room can read what was said, and so the content can be repurposed into a recap or an article.
Event marketing teams pull quotes from panelist transcripts for social posts and follow-up emails, with the speaker label showing who said what.
Journalists and podcasters covering an industry event transcribe the panel to search for a usable quote instead of re-listening to the recording.
Trade associations and industry groups transcribe recurring panel series for members who could not attend live.
Universities and research centers transcribe academic panels and symposia so the discussion can be cited or archived alongside the paper it accompanied.
Webinar hosts running a virtual panel connect the meeting bot to the call and get a written record for anyone who registered but did not attend.
FAQ
How do you handle multiple panelists speaking at once?
speaker identification separates panelists even with some cross-talk. A shared microphone close to the panel or a mic per speaker gives the clearest result; heavy overlap will still create gaps.
Can the transcript show panelist names instead of Speaker 1, Speaker 2?
Yes. click a speaker label to rename it, match it to a team member, or reassign a single segment.
How accurate is the speaker identification?
Speaker identification runs automatically, and you can review and relabel a speaker in the online editor if it mislabels a turn. Transcription accuracy is 99% on clear audio, as measured on the accuracy page.
Can I export the transcript for a recap or article?
Yes, as PDF, DOCX, TXT, SRT and VTT.
Can I record a virtual panel instead of uploading a file afterward?
Yes. For a panel held on Zoom, Google Meet, or Microsoft Teams, connect the meeting bot for Zoom, Google Meet and Microsoft Teams to the call. For an in-room panel, record with the browser recorder or the iOS and Android apps, then upload the file once it’s done.
Can I transcribe a panel that’s already posted online?
Yes. Paste a link from YouTube, Vimeo, TikTok, Instagram, Facebook and most other public video links (Twitch, Loom, Dropbox, Google Drive, Pinterest, X, Threads, Douyin, Kuaishou, Bilibili) through a generic importer instead of uploading a file.
Can I ask questions about what a panelist said?
Yes, AI chat with any recording lets you ask a question about the discussion and get an answer that points to the moment in the recording.
Can I transcribe a whole series of panels?
Yes, bulk upload of multiple files lets you upload and process multiple sessions at once.
