Transcribe a Panel Discussion, Get the Text with Speaker Labels
Upload a recording of a panel discussion, or paste a link, and ScreenApp turns it into a transcript with each panelist labeled and timestamped. Record the session in the room with the browser recorder or the iOS and Android apps, or connect the meeting bot for Zoom, Google Meet and Microsoft Teams for a virtual panel on Zoom, Google Meet, or Microsoft Teams, then upload the file when it’s ready.
A transcript you can search and quote from replaces scrubbing back through the recording to find who said what.
What you get:
- A transcript with speaker identification, in 100+ languages
- AI chat with any recording, so you can ask what a panelist said about a topic instead of scanning the whole transcript
- AI notes: action items with an owner and deadline, and decisions listed separately
- Export as PDF, DOCX, TXT, SRT and VTT
- Free plan: 2 transcriptions of recordings up to 45 minutes each, with AI chat on both
How to Transcribe a Panel Discussion
- Upload or paste a link: Drag in the audio or video file of the panel (MP4, M4V, MOV, AVI, WEBM, MKV, FLV, TS, MTS, M2TS, 3GP, 3GPP, 3G2, WMV, ASF, VOB, OGV, RM, RMVB, MPG, MPEG, M2V, F4V, MXF), or paste a link from YouTube, Vimeo, TikTok, Instagram, Facebook and most other public video links (Twitch, Loom, Dropbox, Google Drive, Pinterest, X, Threads, Douyin, Kuaishou, Bilibili) through a generic importer. No account setup is needed to start.
- Let it transcribe: The audio is converted to text and each panelist is separated into their own speaker label, with a timestamp on every sentence.
- Review and export: Read the transcript in the browser, correct a name or a term, and export as PDF, DOCX, TXT, SRT and VTT to share with organizers or attendees.
Accuracy depends on the audio. A shared panel microphone or a lapel mic per speaker transcribes best; cross-talk, an echoey venue, or several panelists speaking at once will produce more gaps. See how we measure accuracy.
Panel Discussion Transcription vs Other Apps
| Feature | ScreenApp | Otter.ai | Rev | Sonix |
|---|---|---|---|---|
| Free plan | 2 transcriptions, up to 45 min each | 300 min/month | 45 min/month (AI) | 30-min trial |
| Transcription | Included | Included within the minute cap | $25.49/mo (AI, billed annually), $1.99/min (human) | Included with the plan, or $10/hour pay as you go |
| Speaker identification | Included | Basic | Included | Included |
| AI notes | Included | Pro, $8.33/month billed annually, or $16.99 monthly | Not stated | Not stated |
| Export formats | PDF, DOCX, TXT, SRT and VTT | mp3 and txt on the free plan, plus pdf, docx and srt from Pro, with bulk export from Business | Not stated | DOCX, PDF, TXT, SRT, VTT |
| Languages | 100+ | 6 | Not stated | 54+ |
| Paid plan | $19/month annual | $8.33/month annual | $25.49/month annual | $25/month |
Sources, checked 2026-10-01: screenapp.io/accuracy#languages, ScreenApp pricing, otter.ai/pricing, rev.com/pricing, sonix.ai/pricing
- vs Otter.ai: Otter’s free plan caps you at 300 minutes a month, and its speaker identification tier on the free plan is Basic. ScreenApp includes full speaker labels on every plan.
- vs Rev: Rev’s free tier gives 45 AI minutes a month, then charges $25.49/month (billed annually) per minute for an AI transcript or $1.99 per minute for a human one. A regular series of panels adds up fast at either rate.
- vs Sonix: Sonix gives a one-time 30-minute trial, then a $25-a-month plan. ScreenApp’s free plan renews rather than being a one-time trial.
Who Uses Panel Discussion Transcription
Conference organizers transcribe panel sessions so attendees who missed a room can read what was said, and so the content can be repurposed into a recap or an article.
Event marketing teams pull quotes from panelist transcripts for social posts and follow-up emails, with the speaker label showing who said what.
Journalists and podcasters covering an industry event transcribe the panel to search for a usable quote instead of re-listening to the recording.
Trade associations and industry groups transcribe recurring panel series for members who could not attend live.
Universities and research centers transcribe academic panels and symposia so the discussion can be cited or archived alongside the paper it accompanied.
Webinar hosts running a virtual panel connect the meeting bot to the call and get a written record for anyone who registered but did not attend.